Executive Assistant

Camaraderie Foundation - Orlando, FL 32806

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Founded in 2009, Camaraderie Foundation’s mission is to provide healing for invisible wounds of war through counseling, emotional and spiritual support for all branches of military service members, veterans and their families. We do this by providing financial scholarships for service members and their families to participate in private counseling support, educational programming, family engagement activities, mentor leadership program and resource services. For more information about the Camaraderie Foundation, please visit www.camaraderiefoundation.org.

The Executive Assistant reports to the Executive Director and works directly with the Executive Director along with assisting the Development and Program Staff. The chosen candidate for this position provides various office-oriented administrative support services including (but not limited to) operations support, office management, and reception services.

Duties and Responsibilities:

Provide operations administrative assistance to ensure operations are maintained in an effective up-to-date and accurate manner.

Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

May perform minor IT duties and troubleshooting such as adding and removing email accounts on Outlook, installing printers and other wireless devices on PC’s.

Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Drafts and proofs marketing materials and website content

May assist with special event logistics including registration, auctions, event materials and signage.

Provide administrative support and assistance including (but not limited to):

Maintaining confidential records and files

Website updates

Social Media posts and Constant Contact e-blasts

Researching and assisting with the preparation of documentation regarding policies and procedures

Reviewing and editing reports memos and letters

Drafting correspondence

Preparing documents and reports on the computer

Scheduling meetings and preparing agendas

Preparing meeting agendas

Developing and distributing meeting minutes

Provide receptionist services including greeting and assisting visitors, answering phones

Education and Experience :

High School Diploma

6+ years relevant experience - some nonprofit experience preferred

Skills :

Data entry in donor database systems (i.e. Etapestry, Blackbaud Sphere and Greater Giving) – preferred but not required

Proficiency in using Microsoft Office products (Word, Excel, PowerPoint, Publisher), Adobe Acrobat Products, Wordpress, Constant Contact, as well as Internet research abilities

Social Media and website experience preferred.

Knowledge of community resources

Ability to work flexible hours as required

To apply for the Administrative Assistant position, please send a cover letter, resume and salary requirements. Please, no phone calls.

Job Type: Full-time

Job Location:

Orlando, FL 32806

Required experience: