Sample Invitation Letter to Bid on a Project

As the owner of a company or supervisor of projects, if you want to buy a huge quantity of some product or you want to hire another company for services, it is better to get price quotations from various suppliers and services providers so that you can compare their services and prices in order to select the best or suitable according to your situation. For this purpose, companies send invitation letter to bid on a project to suppliers or services providers. With this letter, the company explains different aspects of the project to the services provider and then asks all of them to provide their price or charges quotations so that the company can choose the one with lowest prices.

Brief Description of Invitation Letter to Bid on a Project:

This is a very common letter that companies write on regular basis and inviting other companies to bid on a project is also a very common practice these days. This process is in fact very simple and convenient for the companies because with this invitation, they don’t need to conduct research in the market in order to find best supplier with lowest prices and they don’t need to negotiate with the supplier on the prices because when the supplier or service provider will send the price quotation or bid, he understands that the person with lowest prices will win the bid so he tries to keep his prices at minimum.

When you write this kind of invitation to bid on a project letter, make sure that you understand the essentials of it. There are many things or elements that you need to include in this letter because if you miss a single item, it can create big problems for both parties in future. Besides many things, the most important part of this letter is the explanation or description of the project so that the bidder can understand different aspects of the project and can bid more accurately about the budget or expenses of the project.