Page last updated 8:00, 18 August 2020

As the situation with COVID-19 continues to evolve, there will be challenges in carrying out our research mission as well as our educational mission. The Vice President for Research has established this webpage, accessible from the TAMU.edu/coronavirus webpage, to provide regular updates for Texas A&M researchers. Guidance is provided in FAQ format to assist faculty and researchers on all campuses with active research programs in managing their ongoing research and planning for potential future limitations. Questions may also be submitted via the box below.

For additional information, please go to TAMU.edu/coronavirus for the most current Texas A&M University response concerning the coronavirus.

Remember all personnel should stay home if they experience any symptoms including fever, cough, or difficulty breathing.

Recent Announcements

Health and Safety in Research - August 18, 2020

Research status and plans entering the fall semester - August 11, 2020

In-Person Undergraduate Research Guidelines - July 21, 2020

Plans for resumption of clinical and human participant research, education, and service activities - June 8, 2020

Participation in the COVID-19 Impact on Research Activity Study - June 8, 2020

Guidance on Graduate Student and Undergraduate Student Researchers - May 20, 2020

Plan for Resuming Research Operations - May 7, 2020

COVID-19 Research

COVID-19 Federal Research Funding Announcements

Research Index for COVID-19

Texas A&M Responds: COVID-19

House representatives introduce bipartisan legislation to support U.S. research community during pandemic

Questions

Email

Resources

Council on Governmental Relations

Institutional Resources on Ramping Up and Reopening

https://www.cogr.edu/institutional-resources-ramping-and-reopening

Centers for Disease Control and Prevention

Considerations for Institutes of Higher Education

https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/considerations.html

(The CDC emphasizes that “these considerations are meant to supplement—not replace—any state, local, territorial, or tribal health and safety laws, rules, and regulations with which IHEs must comply.”)

Worldometer

(run by an international team of developers, researchers, and volunteers to make world statistics available to a wide audience around the world. COVID-19 data is collected from official reports, directly from government communication channels or indirectly through local media sources when deemed reliable. Includes live counters).

https://www.worldometers.info/coronavirus/

White House Guidelines-Opening Up America Again

https://www.whitehouse.gov/openingamerica

Open Texas Checklists and the Governor’s Report to Open Texas

(includes Governor’s report as well as checklists for individuals and employers)

https://gov.texas.gov/organization/opentexas/homepage

Texas Department of Health Services (DSHS)-COVID-19

(includes minimum standard health protocols for COViD-19 as well as information and links related to case counts, what to do if you are sick, testing information, symptoms and prevention tips: COVID-10 self-checker)

https://www.dshs.texas.gov/coronavirus/

CDC

(includes information on what to do if you are sick, cleaning, and disinfecting guidance)

https://www.cdc.gov/coronavirus/2019-ncov/index.html

Guidance on face coverings

(includes information on how to make a face covering)

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html

Reopening guidance

(cleaning and disinfecting public spaces, workplaces, businesses, schools, and homes)

https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

TAMU COVID-19 Guidance

(central hub for general information with FAQs and links to federal, state, local and university resources. Includes FAQs addressing a number of issues including travel, what the campus is doing about infection control; how to clean and disinfect; what to do if an employee is showing symptoms/signs consistent with coronavirus, etc.)

https://www.tamu.edu/coronavirus/index.html

TAMU HR employment related information concerning coronavirus

https://employees.tamu.edu/COVID-19

Reopening of Research Activities

1. When will research activities be expanded beyond current “essential” levels? 1.1. The target date for expanding research activities beyond current “essential” levels is June 1, 2020. Preparatory activities such as lab cleaning, instrument activation/calibration, supply ordering, etc., may begin on May 18, 2020. Researchers are asked to follow all guidelines as described in the Plan for Resuming Research Operations dated May 7, 2020. No new research should be initiated before June 1.

2. Will all Texas A&M research facilities be open? 2.1. As the state of Texas begins to reopen under Governor Abbott’s orders GA-18, GA-19, and GA-20, Texas A&M University and System leadership will evaluate and communicate plans to resume various operations and functions. The paramount principle is the health and safety of our communities, especially of vulnerable individuals. As outlined by state and federal officials, we will take a phased approach to reopening.

3. Once reopened will Texas A&M research facilities return to normal operations? 3.1. Clinical and human subjects activities that require subjects to come to a Texas A&M facility may be resumed once the visitor ban is lifted and to the extent it is lifted. However, these will be subject to the following limitations Subjects/patients in waiting areas must maintain social distancing. Masks should be issued to all in these areas. All researchers and participants must certify that they are not currently experiencing any symptoms of illness now or within the past 14 days: they have not been ill, have not traveled in an area with a CDC Level 3 travel warning, and have not had contact with a known or presumed COVID-19 patient. Participants should be screened for serious risk factors for COVID-19 disease. If any are present, they should be made aware before deciding to participate. Investigators must submit their standard operating procedures for addressing the requirements of re-opening research. The SOPs are to address all requirements as applicable to the research including screening, social distancing, maintaining personal hygiene, use of appropriate PPE, cleaning/disinfecting of shared spaces/equipment and infection control. These should be submitted through the unit head (department head or director) and dean to the vice president for research. They will be reviewed by an ad hoc committee with appropriate expertise. The committee will include a designated representative of the investigator’s college. Each facility involved in conducting invasive procedures, including venipuncture or use of oral devices with human subjects, must have an approved infection control plan. These should be submitted through the unit head (department head or director) and dean to the vice president for research. They will be reviewed by an ad hoc committee with appropriate expertise. The committee will include a designated representative of the investigator’s college.



4. Are protective measures still in place? 4.1. Yes. These include: Maintain social distancing at all times. Maintain good personal hygiene, including proper hand washing, cough/sneeze etiquette, avoid touching your face, eyes, nose and mouth. Have hand sanitizer available at all building entrances and at access points for each floor. Use of appropriate Personal Protective Equipment (PPE) to protect yourself and others from the spread of the virus while in the labs as well as in the research building. Clean/disinfect high-touch locations in shared spaces, including laboratories. Self-screen before coming to campus for new or worsening signs or symptoms of possible COVID-19. Do not come to work if ill or exhibiting signs or symptoms of COVID-19.



5. What hygiene procedures are required to work in Texas A&M research facilities? 5.1. Mandatory hygiene procedures for all Texas A&M research locations and personnel include the following: All personnel should wear face coverings (i.e., use of a material to cover the nose and mouth) in shared spaces, including laboratories. All doors and cabinet handles, bench surfaces, keyboards, instrument control panels, etc., should be cleaned at the beginning and end of each day, or, if researchers are working in shifts, at the beginning and end of every shift. All shared equipment, including computer keyboards and tables should have user interface surfaces cleaned between every user. Other “high touch” items such as hand tools, micro-pipettors, faucet handles, chemical and spray bottles, chair backs and arm rests, pens and whiteboard markers should be cleaned between users. Cleaning should be with an EPA-approved disinfectant that is effective against COVID-19 in addition to the other biohazardous agents that may be in use. A list can be found at https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 Pay attention to disinfectant contact times; most disinfectants do not work on contact. Use appropriate PPE when using disinfectants/cleaning, including eye protection and chemical compatible impervious gloves.



6. Are other considerations required for researchers working with living organisms? 6.1. Yes. Researchers working with living organisms should continue to wear the appropriate PPE and observe the appropriate protocols for their research. It is recognized that some procedures, such as surgeries, may require multiple personnel to work in close proximity. Such activities should be carried out with the minimum number of personnel feasible and allowable. Activities that involve participation of other personnel, for example, animal care by the Comparative Medicine Program (CMP) staff, should be organized such that the minimum number of people are present at any time. Any deviations from approved protocols must have prior approval by the cognizant body (IACUC, IRB, IBC, etc.).

7. Will disposable surgical masks be available for Texas A&M researchers? 7.1. A supply of surgical masks will be provided to Texas A&M researchers for the first month of research activities. These masks will be made available to departments for distribution during the week of 18 May 2020.

8. What is required to increase the level of research beyond essential activities in Texas A&M research facilities? 8.1. The expansion of research activities beyond the present level requires the following Availability of staff at the department, college, and university levels to support research operations. Access to an adequate and reliable supply of appropriate PPE, including any that may already be required by IACUC or biosafety protocols. Recalibration or certification of certain equipment, particularly related to safety, before resumption of use. Access to necessary research supplies and materials, including ordering, shipping, receiving, and delivery to normal building delivery locations. Access to supplies of research animals, including necessary animal care activities.



9. Who is responsible for developing and implementing laboratory management plans and training research personnel? 9.1. PIs are responsible for developing and implementing appropriate management plans for their laboratories and training their personnel on appropriate cleaning and disinfecting, hand hygiene, and respiratory etiquette. For research not involving human subjects, these plans must be submitted to and approved in writing by the appropriate unit head (department head or director). Colleges may require review and approval of these plans. They may also implement access control and screening procedures for buildings and spaces under their control.

10. Are shared facilities such as libraries, computing facilities, and core research facilities open? 10.1. Access to and protocols for use of shared resources such as libraries, computing facilities, core facilities, etc., will be determined by the management of each facility.

11. Does resuming research operations impact remote work? 11.1. No. To the extent possible, researchers are encouraged to continue conducting research activities remotely.

Research Facilities/Laboratory Safety

EPA - Disinfectants for COVID-19

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

CDC

(interim laboratory biosafety guidelines for handling and processing specimens associated with Coronavirus disease 2019 (COVID-19))

https://www.cdc.gov/coronavirus/2019-nCoV/lab/lab-biosafety-guidelines.html

(laboratory biosafety and COVID-19 questions and answers)

https://www.cdc.gov/coronavirus/2019-ncov/lab/biosafety-faqs.html

Penn State University

(cleaning guidelines for laboratories and research facilities)

https://ehs.psu.edu/sites/ehs/files/cleaningguidance-laboratory.pdf

OSHA

Worker exposure to COVID-19

(outlines classification of worker risk to COVID-19)

https://www.osha.gov/Publications/OSHA3993.pdf

Guidance on preparing workplace for COVID-19

https://www.osha.gov/Publications/OSHA3990.pdf

University of Washington

(COVID-19 risk level and selection of personal protective equipment (PPE)

https://www.ehs.washington.edu/system/files/resources/COVID-19-risk-ppe-selection.pdf

(guidance for face mask use)

https://www.ehs.washington.edu/system/files/resources/facemask-guidance-COVID-19.pdf

1. Are research laboratories and facilities open and operational? How is research affected by orders issued by state, counties, and cities? 1.1. As the state of Texas begins to reopen under Governor Abbott’s orders GA-18, GA-19, and GA-20, Texas A&M University and System leadership will evaluate and communicate plans to resume various operations and functions. As outlined by state and federal authorities, we will take a phased approach to reopening.

1.2. The target date for expanding research activities beyond “essential” levels is June 1, 2020. Preparatory activities such as lab cleaning, instrument activation/calibration, supply ordering, etc, may begin on May 18, 2020. However, all conditions applying to research activities after June 1, also apply to preparatory activities. No new research should be initiated before June 1 unless approved as essential.

2. What protective measure should I take in preparation for the resumption of research activities? 2.1. As preparation for and resumption of research activities are commenced, protective measures will remain essential. These include Maintain social distancing at all times. Maintain good personal hygiene, including proper hand washing, cough/sneeze etiquette, avoid touching your face, eyes, nose and mouth. Have hand sanitizer available at all building entrances and at access points for each floor. Use appropriate Personal Protective Equipment (PPE) to protect oneself and others from the spread of the virus while within the labs as well as within the research building. Clean/disinfect high-touch locations in shared spaces, including laboratories. Self-screen before coming to campus for new or worsening signs or symptoms of possible COVID-19. Do not come to work if ill or exhibiting signs or symptoms of COVID-19.



3. What hygiene procedures are expected for research locations/personnel? 3.1. PIs are responsible for developing and implementing appropriate management plans for their laboratories and for training their personnel on appropriate cleaning and disinfecting, hand hygiene and respiratory etiquette.

3.2. Mandatory hygiene procedures for all research locations/personnel include All personnel should wear face coverings (i.e., use of a material to cover the nose and mouth) in shared spaces, including laboratories. Cleaning of all door and cabinet handles, bench surfaces, keyboards, instrument control panels, etc. at the beginning and end of the day, or, if researchers are working in shifts, at the beginning and end of every shift. All shared equipment, including computer keyboards and tables should have user interface surfaces cleaned between every user. Other “high touch” items such as hand tools, micro-pipettors, faucet handles, chemical and spray bottles, chair backs and arm rests, pens and whiteboard markers should be cleaned between users. Cleaning should be with an EPA-approved disinfectant that is effective against COVID-19 in addition to the other biohazardous agents that may be in use. A list can be found at https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 Pay attention to disinfectant contact times; most disinfectants do not work on contact. Use appropriate PPE when using disinfectants/cleaning, including eye protection and chemical compatible impervious gloves.



4. What if I need PPE? 4.1. Increasing the level of research beyond “essential” activity depends on access to an adequate and reliable supply of appropriate PPE, including any already required by IACUC or biosafety protocols.

4.2. The Division of Research is working to acquire an adequate supply of disposable surgical masks for Texas A&M researchers for the first month of research activities. It is anticipated that these will be made available to departments for distribution during the week of May 18.

5. What steps should be taken for laboratory-based research? 5.1. Laboratory occupancy should be limited to those necessary to conduct research. Social distancing may require significant revision of normal procedures. This may require reducing laboratory occupancy by Continuing remote work to the extent possible for activities such as literature review, data analysis, and writing. Establishing rotating shifts for lab members. Reducing the number of researchers present per laboratory to 10 or less depending on the size of the lab. Maximum density should be kept to less than 1 person per 100 sq. ft., with no more than 1 person per laboratory bench, hood, glove box, biosafety cabinet, etc., at any time. Establishing one-way flow through doorways, i.e., designate and label an entrance and exit door for each laboratory. Posting schedules for the use of each laboratory space and/or piece of shared equipment, including names and contact information for all users. This includes facilities that are shared by multiple research groups. Sign-in sheets are recommended for any space or instrument with four or more users, and in any small research rooms accommodating only 1 person (<100 sq. ft.)



6. Continue to ensure your Continuity of Operations Plan 6.1. All researchers should be cognizant of the fact that the infection and spread of COVID-19 in any facility on campus will likely require a return to essential activities only, or even greater restrictions depending on the location and circumstances. Therefore, orders for “perishable” materials, including animals, should be restricted to meeting the immediate needs of the research being conducted. Those who have frozen biological specimens should also consider the possible need to refreeze samples if it becomes necessary to reduce research activities again.

6.2. Identify procedures and processes that require regular personnel attention (e.g., cell culture maintenance, animal studies) and ensure that a clear process is in place for stopping operations. For those currently conducting these activities, consider measures that encourage the fewest number of staff interacting at one time, but caution against staff working in isolation without some level of communication with other staff.

6.3. PIs are responsible for developing and implementing appropriate management plans for their laboratories and for training their personnel on appropriate cleaning and disinfecting, hand hygiene and respiratory etiquette.

6.4. Ensure that all biohazardous agents are properly secured at the end of each workday. Do not allow biohazardous wastes to accumulate. Solid biohazardous wastes should be autoclaved as soon as possible and disposed. Liquid biohazardous wastes should be treated with chemical disinfectants or autoclaved and disposed. Use freshly prepared disinfectant to clean lab equipment and benches where work takes place at the end of each day. Regularly disinfect commonly touched surfaces including door handles, sink faucets, telephones, etc., too. Doors to labs should remain locked when no one is present.

6.5. Encourage research staff to communicate any potential health concerns with their principal investigator and to the Biosafety Occupational Health Program, as appropriate.

7. Are Core Facilities open? 7.1. Yes. Core facilities are open to support research activities. Recognize that each core facility is unique, rules for operation and access are set by the director of each facility. We have issued the guidance below to assist core facility directors, staff and users. Individual facilities may add requirements as they see fit. Establish and publicize reduced hours of in-person operation, consistent with university guidelines for laboratory operations and the increased number of staff working from home as necessary. Establish procedures for instrument and space cleaning at the end of each day so each day of operation begins with a clean space. Allow only a reduced number of in-person users of the facility consistent with social-distancing guidelines. Inform users they must use new gloves and available hand sanitizer before entering a room to use an instrument and use hand-sanitizer before departing the facility. Remind users that while wearing gloves they must avoid touching anything in the lab that is not necessary for their work. Inform users they must remove gloves before leaving the lab and dispose of them inside the lab after finishing work. Advise users to wear appropriate masks for extra protection while using instruments. Inform users that if they feel sick, they should not enter a facility.



8. Are there any restrictions regarding how many individuals can be in a research laboratory space? 8.1. The latest federal guidelines limit gatherings to no more than 10 people. Laboratory research should be conducted within this constraint, and with enhanced hygiene practices and social distancing as indicated by TAMU(G) leadership. Follow the guidance issued May 7, 2020 Plan for Resuming Research Operations - Laboratories should continue to practice proper hygiene and researchers are being instructed to stay home if they are ill. Social distancing should be employed when more than one individual is working in the same laboratory. Follow the guidance issued May 7, 2020 Plan for Resuming Research Operations

8.2. Only authorized personnel should be permitted access to research facilities.

9. What types of precautions should researchers use when handling human material specimens in the research lab? 9.1. Laboratory research staff should continue to follow universal precautions, wear appropriate personal protective equipment (disposable gloves, laboratory coat/gown, eye protection, etc.) and follow Biological Safety Level 2 containment practices for handling all human materials.

10. Are research laboratories and facilities that work with biohazardous materials open and operational? 10.1. Yes. The target date for resuming research activities is June 1, 2020 at which time, laboratory research involving the use of biohazardous materials in BSL-1, BSL-2 and BSL-3 labs (including select agent labs) may resume operating as usual. That said, now, more than ever, it is important to adhere closely to all standard microbiological practices and to follow universal precautions. Wear your PPE (i.e., gloves, lab coats and eye protection) when working with infectious biohazards in the lab. Keep in mind that shortages of commonly used PPE (e.g., gloves, lab coats, respiratory protection, and eye protection) may continue to affect the availability of these supplies Limit the number of personnel entering lab spaces that require donning and doffing of PPE (masks, gowns, face shields, etc.) to the extent possible and in keeping with published guidance. Limit personnel conducting experiments requiring respiratory protection (i.e., N95 respirators), to the fewest number possible, as these items need to be prioritized for healthcare workers. Researchers may also consider purchasing and using non-disposable PPE. Please contact the Office of Biosafety to discuss options available if PPE shortages continue or worsen. Before leaving the lab, remove your PPE and wash your hands properly with soap and water. Do not eat or drink in the lab and do not come to work if you are feeling unwell.

11. Working with COVID-19 positive or suspected positive human samples. 11.1. Researchers must have IBC approval to work with COVID-19 positive or suspected positive human samples. Researchers approved to work with such samples must wear all required PPE, including lab coats, gloves, respiratory (N95 or PAPR) and eye protection, at all times. Disposable PPE is preferable. No PPE should leave the lab unless it has been autoclaved. Procedures with the potential for creating infectious aerosols or splashes must be conducted in a properly maintained Class II biosafety cabinet (BSC), or other physical containment devices such as sealed rotor heads or centrifuge safety cups, and within an approved BSL-2 laboratory. All biohazardous wastes generated from such activities must be autoclaved prior to disposal. Researchers must follow strict hand hygiene procedures and should wash their hands before entering and leaving the lab. Work surfaces and equipment must be decontaminated with appropriate disinfectants before and after working. Use EPA-registered hospital disinfectants with label claims to be effective against SARS-CoV-2. Follow manufacturer’s recommendations for use, such as dilution, contact time, and safe handling. Researchers using common-use computers and keyboards (e.g., one controlling an instrument), must wash their hands with soap and water before and after using the keyboard. The keyboard should be wiped down with a disinfectant wipe before and after each use. Lab members must work at a safe distance (at least 6 feet apart) from one another while in the lab together and strictly adhere to all standard microbiological practices, as outlined in the BMBL, during their work. Activities with live SARS-CoV-2 virus must be reviewed and approved by the TAMU IBC and may only be performed in a certified BSL-3 lab by IBC authorized personnel.

12. What disinfectants should be used in research labs? 12.1. The data suggest that this virus is very likely susceptible to disinfectants with proven activity against enveloped viruses including bleach solutions or ethanol. For general lab surface disinfection, prepare a fresh, 1:10 dilution (0.5% active sodium hypochlorite) of household bleach, or a 70% dilution of ethanol. Prepare fresh disinfectant solutions at the beginning of the week and dispose of what wasn’t used at the end of the week. Allow at least 10 minutes contact time for both 10% bleach and 70% ethanol. Never use expired disinfectants.

12.2. Researchers working with SARS-CoV-2, or with samples potentially containing SARS-CoV-2, should select a specific disinfectant from the EPA’s list of registered disinfectants and follow all manufacturer’s instructions for preparation and use. This disinfectant should be used in conjunction with other agent-specific disinfectants already required for use in the lab.

13. What Personnel Protective Equipment (PPE) is required to be worn in research labs during COVID-19? 13.1. In addition to the PPE requirements already in place in biosafety research labs (i.e., lab coats, gloves and eye protection), researchers returning to campus are also required to wear face coverings, e.g. surgical masks, or cloth masks, to protect others.

13.2. Researchers working with SARS-CoV-2, or samples potentially infected with SARS-CoV-2, must adhere to all IBC requirements related to PPE including lab coats, gloves, eye and respiratory protection (N95 or better).

14. Will offices of Research Compliance & Biosafety and Environmental Health and Safety (EHS) be available if needed? 14.1. EHS will maintain all critical functions, such as emergency spill and fire response, hazardous waste collection and supplies, radioactive package delivery, and public health activities. Depending on staffing, non-critical operations may need to be suspended. For routine questions and concerns, please call 979-845-2132 or email ehsd@tamu.edu. For after response contact the Communications Center at 979-845-4311. For emergencies, call 911.

15. Will the Institutional Biosafety Committee continue to meet and review submissions? 15.1. Yes. The IBC will continue to meet once monthly, as scheduled. Likewise, the submission review process will continue as before, and renewal deadlines remain as scheduled, however adjustments may be necessary if staff or IBC committee members continue to work remotely. Approval turnaround times may take longer than usual during this time. Extensions to active, but expiring, IBC permits will be given, provided a renewal application has been received , so that previously approved work may continue to the permitted extent possible. Priority will be given to new PIs who do not yet have IBC approval and to submissions related to COVID-19 research. If your submission is related to COVID-19, please contact biosafety@tamu.edu or ibc@tamu.edu and add the following information to the beginning of your submission: COVID-19 TIME SENSITIVE . Your patience and understanding are appreciated. For specific questions about an IBC submission, contact ibc@tamu.edu.

15.2. To speak with someone from the Biosafety team, about your IBC submission, PPE requirements or disinfectants visit the ORCB website: https://rcb.tamu.edu/more/resourcehub/staff-directory/biosafety to contact a team member directly or send an email to biosafety@tamu.edu.

Research Travel

1. What's the latest travel information? 1.1. May 25, 2020: The current travel restriction of only essential travel outside of the campus area remains in effect through June 14, 2020. In keeping with current guidance of a phased approach in returning to business operations, the following will apply:



Effective June 1, 2020:



Domestic Travel (includes in-state travel): Only travel essential to the mission will be permitted at the discretion of the applicable vice president or dean. International Travel: Only travel essential to the mission will be permitted at the discretion of the provost or their designee. All travel must be routed through Concur for Risk Management's review and risk mitigation and subsequent recommendation to the provost for approval.



Further updates to the easing of travel restrictions will be made available after July 15, 2020.



IN ALL CIRCUMSTANCES, CDC/STATE OF TEXAS/TEXAS A&M UNIVERSITY GUIDANCE FOR SOCIAL DISTANCING AND PERSONAL HYGIENE MUST BE FOLLOWED.

2. Should I cancel travel plans related to research (conferences, site visits, field trips, etc.) amid the COVID-19 outbreak? 2.1. Please refer to the university’s Coronavirus Update FAQ webpage https://www.tamu.edu/coronavirus for the latest information regarding university travel restrictions. Travel restriction apply to all research activities.

Proposal Submission & Award Management

1. My study may be impacted by the measures taken as part of TAMU’s COVID-19 response, which could lead to delays in completing my study by the end of the project period or end of the semester. What should I do? 1.1. Most federal sponsors allow for a one-time no cost extension for 12 months at the end of the project. Many sponsors are considering the impact of COVID-19 on project timelines. Please notify your funding agency or sponsor of the pause in study activity. Be sure to let them know of any changes you will make to your study.

2. Will my proposal be submitted to the sponsor by the deadline during the COVID-19 outbreak? 2.1. Proposals are being submitted by the Sponsored Research Services (SRS) office by the deadline in accordance with the Proposal Submission Guidelines.

3. If the agency to which I intend to submit a proposal is closed due to a COVID-19 outbreak will my proposal be submitted by the deadline? 3.1. We anticipate that all federal agencies will continue to accept proposals even if the agency is closed. The proposal will likely remain in an electronic queue until the federal agency staff return to work, similar to what we experience during a federal shutdown.

4. How can I reach my SRS contact? 4.1 As with other units, some SRS staff will be working remotely. They will still respond to emails and voicemail as normal.

5. Will I be able to get an extension on a proposal deadline in the event of a COVID-19 outbreak? 5.1. The Office of Budget and Management (OMB) has released M-20-17, “Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations.” which provides similar administrative relief as listed in M-20-11 to an expanded scope of recipients affected by the loss of operational capacity and increased costs due to the COVID-19 crisis. OMB has released the information regarding what federal agencies MAY do but they are clearly leaving the decisions up to the individual agencies.

6. Where can I find COVID-19 related guidance from the National Institutes of Health in regards to proposal submission and award management? 6.1. Proposal submission - https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-082.html

6.2. Award Management - https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-086.html

6.3. General FAQs related to COVID-19 - https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-083.html

7. Where can I find COVID-19 related guidance from National Science Foundation? 7.1. NSF has developed a new website for the research community with detailed guidance on the Coronavirus (COVID-19). This includes guidance for awardee organizations, researchers and reviewers of NSF proposals.

8. Can a principal investigator working remotely during self-isolation charge salary/effort on a federal grant? 8.1. Yes, as long as the investigator remains engaged in the project. NIH and NSF prior approval requirements regarding disengagement from the project for three (3) months or more, and effort reductions of 25 percent or more, remain in effect.

9. What about guidance regarding travel and expenses related to COVID-19? 9.1. Currently there is no federal guidance relating to charges to awards for travel, conferences and related expenses due to the COVID-19. We expect that guidance will be available in the near future.

10. Will agencies consider longer no-cost time extensions if they are needed to finish a project after disruption? 10.1. It is unknown if federal agencies will consider longer-than-normal no cost extensions. Therefore, researchers should document the impact of COVID-19 on their grants for future no-cost extension requests.

11. Where can I find additional information on this topic? 11.1. Council on Governmental Relations - https://www.cogr.edu/sites/default/files/COGR%20FAQs%20on%20COVID-19%20Impact%20on%20Federal%20Awards%20V.1_0.pdf

Research Involving Animals

The target date for expanding research activities beyond current “essential” levels is June 1, 2020. No new research should be initiated prior to June 1 unless approved as essential. Preparation for the resumption of research requires access to adequate and reliable supply of appropriate PPE and development of an investigator plan that ensures social distancing and hygiene requirements are met and that all necessary resources and materials are available and accessible. Additionally, investigators should plan for how their experiments and animals will be appropriately managed in the event that one or more personnel become unavailable to work in the lab, or in the event that research activities must be ramped down. Investigators who are unable, or become unable, to provide their usual level of care for their animals, should notify their animal facility staff immediately. While CMP and other vivaria staff will always provide health care, they will not be able to conduct experimental protocols, so please plan accordingly.

State of Connecticut

(safe workplace rules for essential employers)

https://portal.ct.gov/DECD/Content/Coronavirus-Business-Recovery/Safe-Workplace-Rules-for-Essential-Employers

1. What plans does Texas A&M have for animal care? 1.1. Animal facility staff provide daily care to all animals, and veterinary care is available 24 hours per day. Units providing husbandry care to vertebrate animal species will continue to supply food, water and clean housing, as well as daily oversight of animal health and well-being, including adequate veterinary medical care. Animal care staff observe social distancing and limited lab/room occupancy. Investigators may have to plan their research acivities in certain animal rooms or spaces to accommodate care schedules, or other investigators’ research activities.

1.2. Animal care is always a priority, and will continue to be prioritized. Animal facilities will implement emergency protocols, if necessary, to continue to provide daily care for research animals in the event that normal operations are disrupted. Such plans are in place to protect animals in the case of a natural disaster, staffing shortage, or other emergency circumstances, and ensure access to food, water, appropriate environmental conditions, and veterinary care.

1.3. Animal facilities maintain appropriate volumes of supplies to ensure proper care during emergency circumstances and continue to communicate with suppliers to ensure that bedding, feed and other critical supplies remain available.

1.4. The attending veterinarian (AV) and veterinary staff are available for any animal health concerns. The AV and animal welfare officer (AWO) are available for any animal welfare concerns.

1.5. Please consult the Attending Veterinarian for your animal program for additional information on population management, personal protective equipment rationing, modifications to vivarium hours, and cage change/animal housing cleaning cycles.

1.6. The AWO and IACUC continue to operate. COVID-19 related research, expiring protocols and just-in-time funding awards are being prioritized. Please keep in mind that AWO staff and committee members are working remotely and may be on leave. This may cause disruptions in service. Please add the following information to the beginning of your submission if it is time sensitive: COVID-19 TIME SENSITIVE.

2. How do I request animal care or other assistance? 2.1. Central Vivaria Contacts: College Station/Galveston (CMP): (979) 845-7433 Dallas (ARU): (214) 828-8149 Galveston (Sea Life Facility): (409) 740-4574 Houston (PAR): (713) 677-7471 Kingsville (PRF): (361) 221-0770



3. What should investigators do now that research is resuming June 1, 2020? [Important for ALL campuses] 3.1. Prior to June 1, 2020, researchers may wish to assess the level of supplies and materials needed to resume research activities, schedule recalibration or certification of equipment as needed, and perform laboratory or other work or disinfection in preparation for resuming activities. Mandatory hygiene and social distancing practices must be observed during preparatory activities.

3.2. Develop a management plan for your area or laboratory for review by the appropriate unit head in preparation for resuming research activities on June 1, 2020. Training for personnel on hygiene and social distancing practices specific to the work location must occur for research activities to resume. All animal activities should utilize the minimum number or personnel feasible and allowable. Contact your vivarium or animal housing location for additional information on entry restrictions or limitations after June 1, if any.

3.3. Starting June 1, 2020, field and wildlife studies may resume provided that interaction with the public is minimized and social distancing is maintained when traveling to and from, and while working in the field site.

3.4. Regularly check and comply with guidance published at https://www.tamu.edu/coronavirus/ with special attention to the Research Resources section. As research resumes, keep in mind that activities may have to be halted again in the future, and have plans to deal with changing circumstances.

3.5. Be sure that investigator and research staff/student contact information is up to date. Maintain up-to-date information on emergency contacts, critical lab personnel, and ongoing/critical experiments and animals to your department or college.

3.6. Contact your vivarium or husbandry core support staff immediately in the case that PI staff are unable to maintain normal animal care, monitoring, or required experimental treatments/procedures for which they are responsible.

3.7. Animal care will always be prioritized by the CMP and other vivaria.

4. What about the Animal Welfare Office (AWO) and the IACUC? 4.1. The AWO and IACUC will continue operations with COVID-19 related research, expiring protocols and just-in-time funding awards prioritized. Please keep in mind that AWO certain staff and committee members may be working remotely or out on leave. This may cause disruptions in service.

4.2. Animals infected with select agents must be accounted for. Select Agent researchers must communicate research plans, particularly those involving the use of animals, with the Responsible Official ahead of time. Unless carrying out research with direct application to the COVID-19 pandemic, PIs should not initiate any new animal experiments involving the use of biohazards and select agents prior to June 1.

5. What do I do if I have other questions? 5.1. All aspects of animal care will continue to be closely monitored. Contact the Attending Veterinarian for your campus for additional questions. (See vivaria contact list in Section 2.1.).

5.2. Please consult the Attending Veterinarian for your animal program for additional information on applicability of depopulation, personnel protective equipment rationing and modifications to vivarium hours, and cage change/animal housing cleaning cycles.

Research Involving Human Subjects

San Diego County, California

(example of social distancing and sanitation protocol)

https://www.sandiegocounty.gov/content/dam/sdc/hhsa/programs/phs/Epidemiology/covid19/SOCIAL_DISTANCING_AND_SANITATION_PROTOCOL_04022020_V1.pdf

University of California San Francisco

(guidance for screening of research participants by clinical research staff)

https://research.ucsf.edu/sites/g/files/tkssra2931/f/wysiwyg/Screening%20Guidance%20for%20CRCs%202020Apr17.pdf

University of Washington

(COVID-19 risk level and selection of personal protective equipment (PPE)

https://www.ehs.washington.edu/system/files/resources/COVID-19-risk-ppe-selection.pdf

(guidance for face mask use)

https://www.ehs.washington.edu/system/files/resources/facemask-guidance-COVID-19.pdf

1. Will studies limited to remote procedures be required to submit an SOP or plan? 1.1. Research studies that limit participant interactions to online or remote communication, telephone contact, remote monitoring, remote data collection or secondary data analysis may continue and should not need a plan for resuming in person human research. However, each lab or research space will need to follow guidelines described in the Plan for Resuming Research Operations dated May 7, 2020, and any other University requirements.

2. May we conduct off campus research activities to collect data from participants or perform other research interventions off campus? 2.1. Research activities involving off campus facilities must also adhere to each facility’s requirements in addition to the University’s requirements.

3. Must the IRB approve amendments to the study protocol before resuming in person research activities? 3.1. An amendment is not needed unless changes are being made to study procedures, data collection instruments, recruitment or consent processes. These changes must be approved by the IRB prior to implementing the change. However, the IRB will need to review the pla to determine whether or not it is appropriate prior to the opening of research.

4. Will the IRB Office continue to operate as usual? 4.1. Yes. The IRB staff may be working remotely (with access to iRIS) but is available via email and videoconferencing as needed. Staff will continue to process submissions and respond to email communications. Please bear in mind that there could be periods of disruption to the extent staff are working remotely. IRB meetings will continue to be held as needed to meet the current demand via ZOOM. Also, priority will be given to the processing of submissions needed to address COVID-19 conditions. Please add the following information to the beginning of your submission if it is time sensitive: COVID-19 TIME SENSITIVE.

Undergraduate Student Research

1. Under COVID-19 precautions, should undergraduates conducting research be allowed to continue working in the lab? 1.1. For Texas A&M students conducting research for credit to meet degree requirements, the Office of Undergraduate Studies has issued the following restriction, permitting: “Only students who are required to complete undergraduate research in summer 2020 to fulfill requirements for their degree or a transformational education program (e.g., Undergraduate Research Scholars)” Students who are not required to complete research projects or who can defer research to a future term are not eligible. “This form is required only for students who need to conduct their research in an in-person format. Those who have projects that can be completed remotely do not require approval.” Paid undergraduate student researchers may return to research programs/laboratories in which they have previous experience. They should be able to function with little further training or direct supervision so that physical distancing can be observed. From the present to the start of the Fall 2020 semester, continuing employment or rehiring of any undergraduate researcher will require documentation of the student’s experience and approval by the department head. No new undergraduate researchers may be hired or permitted as volunteers unless their work can be conducted entirely remotely. Some human subjects research involves students as subjects under IRB-approved research protocols. Human subjects research that involves face-to-face interactions with subjects may not be resumed until guidelines and approval procedures are put in place by the ad hoc committee constituted for this purpose.

Graduate Student Research

University of Washington

(COVID-19 risk level and selection of personal protective equipment (PPE))

https://www.ehs.washington.edu/system/files/resources/COVID-19-risk-ppe-selection.pdf

(guidance for face mask use)

https://www.ehs.washington.edu/system/files/resources/facemask-guidance-COVID-19.pdf

1. Under COVID-19 precautions, should new graduate students conducting research be allowed to begin working in the lab? 1.1. Some departments accommodate incoming graduate students either as paid researchers or graduate assistants during the summer prior to the semester in which they would ordinarily matriculate. Also, some departments may offer new research opportunities this summer to current graduate students as paid researchers or via scholarships. Wherever possible, these students should work remotely. However, work on-site will in most cases require in-person on-boarding trainings for safety and other items, as well as specific training on research tasks/procedures/instrumentation. Therefore, before any new personnel are permitted to begin on-site research activities, the responsible PI must submit and receive approval by the unit head of plans that specifically address in-person trainings and laboratory instruction/supervision that is consistent with social distancing and other COVID-19 safety provisions.

2. The COVID-19 situation will affect my graduate research and/or dissertation and/or my ability to defend/conduct prelims or qualifying exams. What should I do? 2.1. We will work with the Office of Graduate and Professional Studies to try to mitigate the challenges that the COVID-19 situation creates in completing research projects and/or dissertations on time. We encourage open communication to ensure agreement about procedures for graduate student researchers in each lab. We ask all faculty to work with students to accommodate their particular situations, while helping each student continue their research path under the current circumstances. Additional guidance will be provided by OGAPS.

3. Will the COVID-19 situation affect my ability to conduct fieldwork and attend meetings/conferences? 3.1. The current TAMU travel ban precludes fieldwork, including that at the local and regional level, as well as domestic and international travel. Please follow current university guidelines for all domestic and international travel.

Research Funding Announcements

1. Is federal research funding available to study COVID-19? 1.1. Yes. There are numerous federal research funding announcements. Click here to learn more.

2. Will SRS give priority to COVID-19 related proposals and projects? 2.1. SRS remains open for business. We will ensure that vital research administration continues, especially with regard to COVID-19. Proposals: SRS will prioritize the submission of any proposal related to COVID-19. The principal investigator should alert their SRS proposal administrator that the research is related to COVID-19. Due to the urgency and time sensitivity of research related to COVID-19, the SRS proposal administrator will give priority to these proposals while still submitting all other proposals by the due date. SRS is inserting COVID-19: into the beginning of the proposal title in Maestro. In this way research related to COVID-19 can be quickly and easily identified by searching in Maestro and priority will be given to this research throughout the SRS proposal, contracting, project setup, and administration process. Contracts/Agreements: SRS will prioritize the negotiation of any contract or agreement related to COVID-19, while still negotiating other contracts not related. The identification of COVID-19 research entered in the proposal title field carries forward to the project/contract negotiation screens in Maestro. This will prompt the contract negotiator to give priority to these agreements. This includes any outgoing sub-agreements. AASET Team/Award Setup: SRS will accelerate the setup of any awards focused on COVID-19. Please note that your project will still require all regulatory approvals (e.g., IRB, IACUC, etc.) prior to commencement of the work. Project Administration: Project administrators will give priority to any project actions which are needed for projects related to COVID-19.