Position summary: The Accounting / Finance Analyst keeps accurate records of agency financial transactions, monitors delinquent accounts, prepares monthly statements and financial reports, and answers customer questions regarding billing issues. This position will manage and perform Payroll, General Ledger, Accounts Receivable, and Accounts Payable duties. The Accounting / Finance Analyst will also inform and provide reporting to management on a monthly or as needed, on the status of the financial statement. Meets PZI Standards for timeliness and accuracy.



Key Responsibilities Enters commission checks, return premium checks, customer payment checks, and other payments in the automation system Maintains an accounts receivable balance of less than 10% monthly Administers and conducts the Month End Closing Process and accurately prepares Month End Reports for management, maintaining a clean Subsidiary Ledger Reconciles all cash receipts, bank statements, and other accounts monthly Prepares all bank deposits and inter-account bank transfers, as directed by management Reconciles Direct Bill Company statements Receives and renews all incoming invoices and prepares and mails payment checks, coding invoices accurately to the General Ledger, and keeping payables up to date Works with insureds to resolve payment problems and to ensure low level accounts receivables Conducts the Month End Closing and accurately prepares Month End Reports for management, maintaining a clean Ledger Performs other accounting responsibilities, as requested, or assigned by management. Performs other miscellaneous duties, as assigned, or requested by agency management. Perform annual 1099 reporting process for vendors Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports and grant-specific financial reports Purchase Order preparation for the company



Results/Accountabilities Ensures that compensation is accurately reported to taxing authorities and year end compensation summaries reflect appropriate breakout of allowance items for preparing tax equalizations Coordinates all tax advances and reconciling outstanding receivables in a timely manner from assignees. Prepares updated budget projections yearly for business clients and answers questions regarding policy allowances and expenses. Prepares updated budget projections yearly for business clients and answers questions regarding policy allowances and expenses. Works with President in development of new financial programs and policies for the company as needed Ensures vendor 1099's and employee W-2's is accurate and processed in a timely matter. All work is conducted with the highest ethical standards and are performed using Generally Accepted Accounting Principles (GAAP)



Relationships with Others' Jobs Works with president to ensure company policies are adhered to and exceptions are duly noted Works with vendors to ensure all services contracted for are performed according to company and client expectations Works with other PZI team members to ensure both home/host IHR laws/processes to understand programs and procedures and can assist assignee in day to day management of expectations Ensure the accurate filing of international Individual Tax Data for all clients



Qualification Profile Associates degree in Accounting required (4 yr. degree preferred) Computer processing skills, general accounting and bookkeeping training, record keeping practices. 3-5 years of accounting, booking and purchasing experience Ability to perform mathematical calculations accurately, including percentages, fractions, decimals, and simple mathematical formulae. 3 years of QuickBooks experience is required. 10 key calculator experience. Ability to solve practical problems and follow written, verbal, or other instructions with several concrete variables. Attention to detail and the ability to organize complex information neatly and accurately. Ability to compose original correspondence, write reports, have effective interaction with people, and to communicate ideas and receive and process information from others. Ability to learn a systematic approach to accounting and to follow the approach without direction to maintain the integrity of the financial data of the company. Ability to work independently, identify problems/develop solutions



PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

The physical requirements and environmental conditions of this position consist primarily of:

Frequent standing, sitting and walking Visual acuity using a computer monitor for extended time (up to 8 hrs. per day) Ability to occasionally lift to 30 pounds Continuous mental and visual attention, requiring constant alertness or activity