Greetings,

Thank you so much for your patience and understanding as we work through the cancellations and rescheduling crews due to the COVID-19 pandemic. It is unprecedented in its impact upon so many aspects of our lives. This update is being sent to June crews to share specific details pertaining to crew trek surveys and to clarify options for crews moving forward.

SURVEY: Thank you for completing your survey. 95% of the June crews completed the survey. That helps us in the decision-making as we move forward through this process.

TRANSFER TO JULY: At this time, we are unable to move any additional June crews into July. We had expected more cancellations from July and that did not happen. We anticipate a limit on our capacity by the state of New Mexico when we are allowed to open, and do not have room for any more units to be added into July at this time.

TRANSFER TO AUGUST: We do have some limited space in August. Please send an email to philmont.camping@scouting.org if you are able to transfer to August. Please write “Transfer to August” in the subject line. This will help us to process the requests.

TRANSFER TO 2021: There are still some limited spaces in 2021. If you are interested in transferring to 2021, please email five (5) preferred dates to philmont.camping@scouting.org with “Transfer to 2021” in the subject line. This will help us to process the requests on a first-come-first-served basis. Our registration staff will call you to confirm the date for your transfer to 2021. Please do not call our registrars but allow some time for the requests to be processed. Remember this transfer will keep your fee at the 2020 price.

TRANSFER TO 2022: We are allowing 2020 crews to choose their date in 2022. Those dates are very open. If you are interested in transferring to 2022, please email five (5) preferred dates to philmont.camping@scouting.org with “Transfer to 2022” in the subject line. This will help us to process the requests on a first-come-first-served basis. Our registration staff will call you to confirm the date for your transfer to 2022. Please do not call our registrars but allow time for the requests to be processed. Remember this transfer will keep your fee at the 2020 price.

CANCELLATION/REFUND: If you are a June crew that has been cancelled, you will receive a refund of 100% of your fees. If this was your response to the survey, you do not need to do anything. We are working through those cancellations. If there is a change to your survey response, please email philmont.camping@scouting.org with your decision and include “Cancellation/Refund” in the subject line. Please remember it will take 10-12 weeks to process the refund.



PARTIAL REFUND: For June crews that elect to reschedule to later in the summer, we are not able to do any partial refund and/or partial crew transfers. All refunds and transfers will be for the complete crew. Example: if you have paid for 8 spots and want to transfer dates, we will transfer all 8. If you have paid for 10 and want a refund, we will refund all 10.

Again, thank you for your patience. We look forward to someday soon being able to meet on the trail, somewhere in the Philmont Backcountry.



Steve Nelson

Director of Camping