NEW PDF: Department of the Interior: Request for Records Disposition Authority [correct version]

NEW PDF: Department of the Interior: Crosswalk (i.e., detailed guide to the documents) [correct version]

PDF: National Archives & Records Administration: Appraisal Memo

Update [Oct 25, 2018]: The National Archives got in touch to say that they had sent the incorrect version of Interior’s request and crosswalk. I have now posted the correct versions they sent. They explained the differences:

Item DAA-0048-2015-0003-0018 originally listed ten superseded authorities in total. Seven of these superseded authorities were incorrectly listed as temporary but should have been identified as permanent under item DAA-0048-2015-0003-0019:

BLM Master Title Plat Master (MTP) – NC1-49-85-2 / 17/1/a/1

BLM Supplemental Use Plat Masters – NC1-49-85-2 / 17/1/b/1

BLM Historical Indexes – NC1-49-85-2 / 17/4/a/1

BLM TAMP Project History Files – N1-49-91-2 / 1

BLM TAMP Master Title and Use Plats – N1-49-91-2 / 2/5/d/2

BLM TAMP Historical Indexes – N1-49-91-2 / 6/c

BoR Settlement and Land Entries – N1-115-94-6 / LND-7.00

Only these three superseded authorities remained temporary under item DAA-0048-2015-0003-0018:

Land Acquisition Case Files – N1-115-97-1, LND-3.00

Sale, Transfer, Exchange, and Disposal of Reclamation-owned Land to Others – N1-115-94-6, LND-5.00

Land Classification – N1-115-94-6, LND-10.00

Please note that the appraisal memo originally sent to you is correct.

Because of this, the deadline has been extended. It is now November 26, 2018

Update [Oct 24, 2018]: 1) The deadline has been extended. Public comments can now be sent through November 23, 2018 November 26, 2018.

2) I’ve received the Interior Department’s crosswalk for this request. Sometimes an agency’s Request for Records Disposition Authority is accompanied by a “crosswalk,” a massive, detailed guide to the records being discussed, usually in the form of a spreadsheet (although this one was sent to me as a PDF).

Short version: As part of the standard process of determining when federal agencies can destroy their documents, the Department of the Interior is asking for permission to destroy massive amounts of existing and future records, as well as keeping other records permanently.

We, the public, have until October 29, 2018 November 23, 2018 November 26, 2018, to make comments to the National Archives: request.schedule@nara.gov /// fax: 301-837-3698 /// NARA (ACRA), 8601 Adelphi Road, College Park MD 20740-6001. (Be sure to say that you’re referring to DAA-0048-2015-0003.)

For more information, see my introduction and easy-to-read guide to the documents, below.

Federal agencies don’t keep most of their records forever. At some point, they’re legally allowed to destroy the majority of them.

But when? And which records? That’s up to the agency and the National Archives (with some input from the public, at least in theory).

In an overlooked process that’s been going on for decades, agencies create a “Request for Records Disposition Authority” that gives details about the documents, then proposes when they can be destroyed (e.g., three years after the end of the fiscal year, 50 years after they’re no longer needed, etc.). Occasionally, agencies propose keeping some documents permanently, which means eventually transferring them to the National Archives.

The National Archives & Records Administration (NARA) then “appraises” the agency’s Request for Records Disposition Authority, almost always giving the greenlight.

Around this point, the agency’s request and NARA’s appraisal are announced in the Federal Register. They are not published in the Register, nor are they posted to the Register website (including Regulations.gov). Their existence is simply noted.

It’s then up to you to write NARA and ask for copies of the request and appraisal. Once you get them, you have 30 days to make a public comment to NARA. Then the process continues, usually resulting in NARA giving final approval to the agency’s wishes.

This is an extremely important process. It affects transparency, accountability, research, the historical record, and the Freedom of Information Act (you can’t successfully request documents that have been destroyed). Yet it’s been happening in the shadows for decades.

I’m dragging the process into the light by requesting and posting every single agency request and NARA appraisal, so that we can see them and comment on them. You can see all of them here.

Sometimes I highlight an especially important case. This is certainly one of them.

The Department of the Interior has sent NARA a massive Request for Records Disposition Authority.

Interior’s request involves documents about oil and gas leases, mining, dams, wells, timber sales, marine conservation, fishing, endangered species, non-endangered species, critical habitats, land acquisition, and lots more.

The request covers these categories of documents from every agency within the Interior Department, including the Bureau of Land Management, National Park Service, US Fish & Wildlife Service, US Geological Survey, Bureau of Safety and Environmental Enforcement, Bureau of Indian Affairs, and others.

The request covers already-existing documents going back more than 50 years. Thousands of cubic feet of paper documents. Gigabytes of digital documents. Besides existing documents, as usual the proposed schedule will also apply to all future documents created in these categories (whether on paper or born digital).

Above, I’ve posted PDFs of the Interior Department’s request and NARA’s appraisal.

These types of documents – especially the requests – are often formatted in a way that makes them difficult to follow. I’ve put them in a much more digestible format below.

Please note that this isn’t a total substitute for reading the PDF – I’ve left out some details, such as the exact length of time that temporary documents will be kept. For the full picture, read the above PDFs after you’ve gone through the reader-friendly version of Interior’s request below.

Request for Records Disposition Authority

Records Schedule Number: DAA-0048-2015-0003

Agency or Establishment: Department of the Interior

Schedule Subject: Department Records Schedule 2.2 – Natural Resources Planning and Development

Background Information

The U.S. Department of the Interior (DOI), Record Group 048, protects and manages the Nation’s natural resources and cultural heritage; provides scientific and other information about those resources; and honors its trust responsibilities and special commitments to American Indians, Alaska Natives, and affiliated island communities.

In accomplishing this mission, DOI records these activities, maintaining adequate and proper documentation of DOI policies and transactions, through its comprehensive records management program.

DOI serves its customers in the four broad areas of recreational uses, commercial uses, community services, and science for decision making. …

Department Organization: DOI is guided by the Office of the Secretary and includes the following Bureaus and Offices:

Bureau of Indian Affairs (BIA), Bureau of Indian Education (BIE), and the Office of the Special Trustee for American Indians (OST)

Bureau of Land Management (BLM)

Bureau of Ocean Energy Management (BOEM)

Bureau of Reclamation (BOR)

Bureau of Safety and Environmental Enforcement (BSEE)

Fish and Wildlife Service (FWS)

National Park Services (NPS)

Office of Surface Mining, Reclamation and Enforcement (OSMRE)

US Geological Survey (USGS)

Office of the Secretary (OS) — This includes: Office of the Solicitor (SOL) Office of the Inspector General (OIG) Office of Hearings and Appeals (OHA) Interior Business Center (IBC) And all other offices under the Office of the Secretary



….

1) Biological Resources and Marine Conservation

Records of all DOI activities devoted to sustain and improve biological communities and the health of watersheds, landscapes, and marine resources that are DOI managed and influenced in a manner consistent with obligations regarding the allocation and use of lands.

1.1) Endangered Species Recovery Plan Files and Fish & Wildlife Data — temporary

Disposition Authority Number DAA-0048-2015-0003-0001

These internal agency planning efforts include but are not necessarily limited to draft and development proposal documents for corrective measures, restoration activities, and recommendations for land acquisition, management actions, and other cooperative efforts designed to enhance the status of a particular species under the Endangered Species Act.

Also, there is wildlife species conservation data collected on many programs managed by DOI. This includes data on fish, birds and various animals across the United States. The programs were designed to provide cooperative funding for both research and management activities from DOI. The data from these programs are used to study the population dynamics of various fish and birds and are included in a number of publications and reports to Federal & state agencies and to the public.

Specific records identified under this item include:

Technical or Scientific Documentation Used in the Development and Implementation of Recovery Plans for the Restoration of Endangered Native Species

Scientific Research Permits for use on a National Wildlife Refuge

Recovery Plan Permit Applications

Commercial and Sport Fishing Data

Sea Lamprey Control Data

Game Bird Population and Harvest Statistics

Wildlife Capture, Banding, and Marking Statistics

1.2) Critical Habitat (No Designation) Case Files — temporary

Disposition Authority Number DAA-0048-2015-0003-0002

Case files or packages supporting decisions to designate a critical habitat under the Endangered Species Act that document the consideration process for a critical habitat designation where there was no designation of a critical habitat.

Specific records identified under this item include:

Maps

Legal Descriptions of Land

Public Notification Information

Public Comments

Proposed or Final Listing Package

1.3) Fish & Wildlife Coordination Act Reports and State Tagger Program Files — temporary

Disposition Authority Number DAA-0048-2015-0003-0003

Assessments and reports prepared for, and funded by, state or other Federal agencies used to protect, rear, stock, and increase the supply of game and furbearing animals, as well as to study the effects of domestic sewage, trade wastes, and other polluting substances on wildlife.

Also, documents communication and agreements with state fur and tagger programs to identify individual animals listed as endangered species.

Specific records identified under this item include:

Biological Assessments

Habitat Assessments

Consultative Reports

Correspondence Site Plans

Monitoring Documentation

Project Funding Records

Progress Reports

Environmental Impact Statements

Internal Compliance Documents

Package Applications

Cooperative Agreements

Financial Information

Landowner Agreements

Environmental Compliance

Quarterly Reports

Photo Documentation

Tagging Reports

Statistics

1.4) Fish & Wildlife Surveys, Critical Habitat Designation, and Revocation Case Files — temporary

Disposition Authority Number DAA-0048-2015-0003-0004

Marine conservation survey information, data, and summary reports of fish and wildlife numbers and locations that are used to produce publications and reports that track long-term trends. Case files or package supporting decisions to designate a critical habitat under the Endangered Species Act. The case files can also document the decision and action to revoke the critical habitat designation for a species or specific geographical areas.

Specific records identified under this item include:

Fish Counts Data

Weir Monitoring Statistics

Commercial Harvest Data

Stream Surveys

Fish Flow Data

Habitat Data

Animal Counts

Herd Statistics

Tagging and Transponder Data

Aerial Count Information

Maps

Legal Descriptions of Land

Public Notification Information

Public Comments

1.5) Species Management Files — temporary

Disposition Authority Number DAA-0048-2015-0003-0005

Case files documenting DOI involvement with species the Department has an interest in, or an authority for, other than the Endangered Species Act, such as the Marine Mammal Protection Act of 1972 and Wild Bird Conservation Act of 1992.

Specific records identified under this item include:

Briefing Statements

Reviews of Legal Statements

Legislative Development Case Files

Federal Register Notification Files

Conservation Efforts

Meeting Notes on Unusual Mortality for Marine Animals

Meeting Notes on Marine Mammal Stranding Panels

1.6) Endangered Species Act Management and Plan Files, and Fish & Wildlife Management — permanent

Disposition Authority Number DAA-0048-2015-0003-0006

The management of records relating to habitat management, preservation, and the Endangered Species Act. Fish and wildlife management documents DOI’s management of fish and wildlife resources through the preservation of ecosystem and natural habitat through conservation. The records contain final or summarized reports of habitat preservation and species management that are historically significant.

Specific records identified under this item include:

Studies Related to DOI’s Environmental Management Activities

Reports regarding DOI’s Environmental Management, Compliance, and Program Planning Activities

Consultation Documentation

Documented Activities With Other Government Agencies

Fish and Wildlife Resource Investigations

Fish and Wildlife Resource Surveys

Documentation of Habitat Management • Records on Wetlands Creation, Preservation, and Management

Plant and Animal Census

Analyses of Raw Data

Program Reviews

Conservation Management and Plans

2) Energy & Minerals

Records of all DOI activities devoted to ensuring the availability of energy for the United States and its citizens including fossil fuels, minerals, non-minerals, helium, geothermal, wind, solar and hydropower for exploration and production. Once produced, the energy is also transmitted as power for consumer use.

DOI is responsible for the development of mineral and non-mineral (including alternative energy) resources under the principles of multiple-use management of Federal lands.

DOI is also responsible for the decision to lease; issuance of the lease; lease management on administered lands; evaluation of social and economic factors; safety and risk management factors; record title management; and coordination with other land management agencies and should be documented in the case files.

DOI performs the financial management of all resources on Federal lands including the collection and disbursement of monies from the sale of natural resources….

The following list is a broad overview of the records covered by this item, with specific details included where possible, but it should not be considered a complete and exclusive listing of all pertinent documents.

Energy and Mineral files cover:

Fossil Fuels (Oil & Gas)

Minerals

Non-Minerals (primarily Sand, Gravel, and Timber)

Natural Gas

Helium

Geothermal

Wind

Solar

Hydropower

2.1) Accounting, Compliance, and Administration Records

The Financial Management business function performs the collection, accounting, and disbursement mineral lease revenues to the appropriate recipients consistent with all applicable laws, regulations, and lease terms.

Compliance Management functions include assuring proper royalties have been paid; assuring consistent compliance with lease terms, regulations, and laws; conducting mineral revenue audits and reviews in compliance with applicable standards; and applying fiduciary trust principles on public trust leases.

Compliance Management documents address the financial auditing of leases and the managing of the oil, gas and solid minerals that are extracted from the leased lands. Compliance Management will also address the financial auditing of leases and the managing of renewable energies like wind and solar that are captured from leased Federal lands.

Asset Sales and Asset Valuation Programs are responsible for addressing the feasibility to manage the Nation’s Royalty assets and product valuation of the minerals produced on the Outer Continental Shelf (OCS) and on Federal lands.

Program components include the small refiner program, Strategic Petroleum Reserve (SPR) fill, commercial natural gas and crude oil sales, and cooperative energy commodity sales with states.

This includes establishing the fair market value of commodities, issuing royalty valuation determinations, and authorizing adjustments to the valuation base used for royalty calculations.

Specific records identified under this item include, but are not limited to:

Mineral Revenue Distribution and Disbursement Files

Payor Account Reconciliation

Debt Collection

Reference Data – Leases, Agreements, Mines & Facility Measurement Points

Billing and Invoices

Refunds and Other Documentation

Check and Money Order Images

Reporter Training & Guidance

Royalty Reporting

Investment Files

Compliance Reviews – States

Oil & Gas and Mineral Audits – States

Asset Compliance Assurance

Revenue Enforcements

Appeals Files (DOI, ONRR, and IBLA)

Royalty Alternative Dispute Resolution

Data Mining

Mineral Economic Analysis and Market Research

Requests for Valuation Guidance

Requests to Exceed Regulatory Limits for Transportation and Processing Allowances

Draft Valuation Regulations

Royalty Valuation Unbundling Program Files – Unbundling Cost Allocation (UCA) Files

New York Mercantile Exchange (NYMEX) Calendar Month Average (CMA) Oil Price Files

Market Analysis and Royalty Summary (MARS) Report

Price/Map Requests

Mineral Economic Analysis and Market Research

Asset Management Sales or Exchanges

Production Reporting, Errors, Exceptions, and Well Actions

2.1.1) Federal Files — temporary

Disposition Authority Number DAA-0048-2015-0003-0007

Records that document the planning, conducting, determining the extent of the analysis, and reporting of exploration and production activities on onshore and offshore DOI administered land.

In addition to the records listed above, also included are State Outreach, Audit & Compliance Information Collect from Companies, Production Accountability Compliance Monitoring, Compliance Inspection Planning and Inspections, Production Measurement Inspections and Enforcements, Asset Management Sales or Exchanges, Credit Assurance, Asset Management Service Agreements, and Asset Accounting and Verification.

Note: Excludes records that are related to Indian Fiduciary Trust. See DRS Mission Schedule 2.3, Indian Trust, Tribal Government, and Insular Affairs.

2.1.2) Financial Reports/Summaries — permanent

Disposition Authority Number DAA-0048-2015-0003-0008

Reports and/or summaries related to reconciling subsidiary and control accounts, monitoring and analyzing daily accounting journal entries to subsidiary ledgers and the balance sheet and other financial management reports. Includes summaries of data from the Financial Sub-System documenting daily revenue management activities.

Covers both Native American-related and Federal, and includes but not limited to:

• Program Management Summaries

• Fiscal Accounting Summaries

• Production Accounting Summaries

• Exception Identification Summaries

• Statistical Reporting Summaries

• System Assurance Summaries

2.2) Energy Application Case Files — temporary

Disposition Authority Number DAA-0048-2015-0003-0009

Case files documenting various types of approved lease applications for energy and mineral resources. Also includes related bonds and legal instruments. Specific records identified under this item cover onshore lands and include:

Oil & Gas Lease Application Case Files

Oil Shale Lease Application Case Files

Geothermal Lease Application Case Files

Natural Gas Lease Application Sales Case Files

Solid Mineral Lease Application Case Files

Communitization or Unitization Agreement Application Case Files

Adjudicated Alternative Energy Lease Applications

Personal or Surety Bonds

Alternative Energy Financial Instruments and Bonds

Riders

Powers-of-Attorney

Security Instruments

2.3) Resource Lease Case Files and Power Management Agreements — temporary

Disposition Authority Number DAA-0048-2015-0003-0010

Records for case files on leases issued by DOI including exploration and production activities on onshore and offshore DOI administered land as allowed to existing subsurface rights holders.

Files document DOI involvement in ensuring that leases are valid, that activities are conducted under any stipulated conditions, and the leases are financially managed, valuated and audited.

The power generation and transmission records contain documentation pertaining to hydropower generation and power contracts and agreements between the Department and irrigation districts, or industrial and municipal customers regarding the sale of power, transmission, or payment for such services.

Specific records identified under this item include:

Period energy consumption/conservation reports

Long-term statistics

Trend data compilations and summaries

Outer Continental Shelf (OCS) Resources

Well Production Rates

Plugging Records

Production Records

Exploratory Studies

Fair Market Value Determinations Documentation

Lease Buy Backs

Post-Sale Data Analysis

Contractual Timber Sales

What-if Analysis Documentation

Federal or State Agency Projects or Initiatives

Individual Lease Sale Areas of Interest List

Indicated Hydrocarbon List

Coastal Zone Management Act Certifications

Lease Sale Planning Records

Supporting Documentation to Prepare and Execute New Leases including Sand & Gravel and Non-Energy

MOUs and MOAs Pertaining to Renewable Energy Leasing on the OCS

Renewable Energy State Task Force Documentation

Renewable Energy Technical Studies for Programmatic and Regulatory Decisions

Renewable Energy Lease Administrative Records

Renewable Energy Company Qualification Submittals

Non-Energy Task Force Documentation

Power Service Contracts, agreements, Memorandum of Agreement’s

Transmission service agreements

Sale of power documentation

Payment schedules

Power generation studies and requirements

Federal Energy Regulatory Commissioner (FERC) issued permits

Technical correspondence

Pumped storage generation

Statistical studies of existing and potential power development

4-E terms and conditions

Exploration and Prospecting Permit Approved

2.4) Resource Analysis and Evaluation — temporary

Disposition Authority Number DAA-0048-2015-0003-0011

Provides complete analysis and evaluation of resource activities to support program decisions. Analyses and evaluation are conducted to assess the validity of potential quantities of undiscovered oil and gas resources, natural gas, and other leasable minerals, to estimate mineral reserves, to ensure the public receives fair market value for mineral development, and the planning and processing of leases under the various energy and mineral programs.

Specific records identified under this item include:

Geologic, Engineering, and Economic Assessments and Reports

Program and Resource Evaluation Assessments

Cartographic Materials Associated with Pre-Lease Analysis

Seismic and Well Data

Open Hole Data Management Documentation (Well Logs, Directional Surveys and Core Analysis)

Geologic and Geophysical Contracts • Well Completion and Recompletion Logs

2D and 3D Seismic Trace Volumes and Data Sets

Magnetic and Gravimetric Survey Records and Maps

Geochemical Prospecting Survey Maps

Tectonic & Stratigraphic Investigation and Mapping Project Files

Shallow Seismic Data Geo Hazards Analysis

Fair Market Value Determinations

Tract Evaluations for Fair Market Value

Cartographic Work in Support of Fair Market Value Phase II and Post-Sale Work

Geological Interpretative Tools Documentation

Production Forecasts, In-Place Resource Estimates, and Economic Resource Estimates Documentation

Process Bid and Field Determination Appeals

Well Evaluations and New Producible Lease Determinations

Environmental Studies for Oil & Gas and Non-Energy Lease Sales

Communitization or Unitization Agreement Operations Lease and Well Files

Oil & Gas, Oil Shale, Geothermal, Natural Gas, Helium, and Solid Mineral Operations Lease and Well Files – Federal Agreements

Outer Continental Shelf Block and Composite Block Diagrams

Corps of Engineer Permits

Coastal and Marine Spatial Planning Documentation

5-Year Program Development Documentation

Lease Presale Process Documentation

Adjudicated Leases

Lessee or Operator Bankruptcy Reviews

Lease Status Reviews

Fishermen’s Contingency Fund Claims

Designation of Operator Forms

Lease Rights-of Way

Operator Rights Assignments

Lease Relinquishment Documentation

Applicants for Qualification Requests

Company Merger and Name Change Applications

Lessee/Operator Bankruptcy Documentation

Oil Spill Financial Responsibility Forms and Financial Data

Royalty Relief Program Documentation

Production Payments

Net Profit Reports

3rd Party Notice Documentation

Alternative Energy Development Plans

Non-Environmental Reviews

Deep Water Operation Plans

Alternate Use Project Documentation

Alternative Energy Technical Studies for Programmatic and Regulatory Decisions

Alternative Energy Field Monitoring, Safety Inspections and Engineering Inspections

Alternative Energy Leases, Rights of Way and Right of Use and Easements

Non- Energy Mineral Leases

Non-Energy Environmental Studies

Non-Energy Permit Decisions

Mining Claim Recordation Files

Unpatented Mining Claim Records

Mining Claim Validity Examination Case Files

Mining Claim Surface Management Case Files

2.5) Lease Case History Files — permanent

Disposition Authority Number DAA-0048-2015-0003-0012

The records document the foundational aspects of planning, conduct, and evaluation of competitive mineral lease sales and provides a history of each sale from tract selection through bid acceptance and issuance to relinquishment.

The records pertain to the development, conservation, and the exploitation of energy and mineral resources.

Specific records identified under this item include:

Oil and Gas Historical Development Map Masters

High Resolution Geophysical Interpretive Maps

Regional and Detailed Seismic Interpretive Maps

Subsurface Geologic Interpretations

Archeology Analysis

Water Bottom of Sea Floor Interface Analysis

Engineering, Economic and Reserve Analysis and Estimates

Annual Reserve Reports Containing Reserve Estimates and Statistics

Field and Reservoir Estimate Study Final Reports and Maps

Cadastral and Mapping Aspects and Boundary Records

Spatial Information and Metadata to Coastal States, Federal Agencies, Private Industry, and Foreign Governments

Official Marine Cadastre Description

Protraction Diagrams

Leasing Maps

Oil Shale Lease Operations Final Maps

Solid Mineral Lease Operations Files (Coal and Oil Shale) – Indian Files

Solid Mineral and Oil Shale Lease Operations Case Files – Indian Files

Mineral Lease Sale and Tract Evaluation Final Report and Map Masters

Renewable Energy Program Development • Renewable Energy Technical Studies

These records are associated with properties of DOI activities deemed to have long lasting interest to the Nation, and are therefore considered appropriate for permanent preservation at NARA after the point where they are no longer needed by the Department.

3) Land Use and Planning

Records of all DOI functions devoted to planning, study, observation, preservation, management, and maintenance of natural resources.

These records are associated with the use of resources including material sales, permits and leases, rights-of-ways and more. They document the acquisition and disposal of interests in lands, special designations or classifications of lands, and land status.

3.1 Intermediate/Reference Materials for Land Use Activities, Special Land Use Permit Case Files (denied), Wild Horse & Burro Non-Adoptions — temporary

Disposition Authority Number DAA-0048-2015-0003-0013

These records consist of intermediate and reference materials pertaining to withdrawals, classifications, designations, land use applications, and water power projects.

Also included are documents pertaining to the Wild Horse & Burro Program (non- adoptions).

Specific records covered by this item include:

Wild Horse & Burro (WH&B) Non-Adoption Files – WH&B Applications Which Do Not Result in Adoption

Withdrawal, Classification and Designation Intermediate Materials. Preliminary, intermediate, and prefinal drawings and other materials that are created and reviewed in preparation of final reports and maps.

Materials pertaining to Application for Land Use. Applications and supporting documents received by Bureau of Land management and referred to Reclamation to determine Reclamation’s interest in the land. • Waterpower Project Reference Material and Working Files

Natural Gas Policy Act (NGPA) Well Determination Reference Files

3.2) Short Term Land Use Activities and Wild Horse & Burro (WH&B) Operation Records — temporary

Disposition Authority Number DAA-0048-2015-0003-0014

These files document the preparation of horses for private maintenance by adopters, shipment of horses, and agreements with prisons or other facilities for training of horses.

Approved Special Land Use Permits issued by the USFWS. Exceptions to the permits include: Recreational, cultural, paleontological, etc.

Recreational use statistics cover number or visitors, total visitor hours, types of visitor activities, visitor impacts on facilities, etc.

Management plans of a 1 to 5 year duration including normal year fire plans, annual timber sale plans, etc.

Specific records covered by this item include:

WH&B Adoption Files: Animal Preparation Case Files, Animal Shipping Case Files, Animal Training Facility Files.

Special Land Use Permit Case Files.

Resource Activity Plan (RAP) Records – Short Range

3.3) Land Title, Operations, and Realty — temporary

Disposition Authority Number DAA-0048-2015-0003-0015

These records document conservation easements, land title status, land operations and realty, acquired real property and real property appraisal services, sales of small vegetative materials and minor forest products.

Records under this item involve several areas of Land Use to include land title, operations, realty, appraisals and sales of small vegetative and minor forest products.

Also included are rejected, unapproved, or withdrawn Land Use, Classification, and Designation applications.

Specific records covered under this item include:

Valuation Services. Case/ Work Files

Sales of Vegetative Materials and Minor Forest Products • Acquired Real Property Files

Land Withdrawal, Reservation, and Classification Files – Informal Proposals

Refuge Compatible Uses Reports

Texas Railroad Commission (TRRC) Base Maps

Conservation Easements

Land Title Status Records

Land Operations and Realty Subject Files.

Airborne Hunting Reports

Grazing and other Land-Use Applications Rejected or Withdrawn

Right-of-Way, Reciprocal-Use, and License Agreement Applications Rejected or Withdrawn

Withdrawal, Classification, and Designation Applications or Initiatives Unapproved Case Files

3.4) Planning and Wild Horse & Burro (WH&B) Adoptions — temporary

Disposition Authority Number DAA-0048-2015-0003-0016

These records document applications that were rejected, unapproved, or withdrawn regarding grazing, right-of-way, and withdrawals. Documentation of healthy excess wild horses and Burros are also included. Records under this item relate to planning and wild horse & burro adoptions.

Specific records covered under this item include:

Resource Management Plan (RMP) Public Participation

Working Wilderness Studies

WH&B Approved Titled Adoption Case Files

Audit Reports

3.5) Land Use Permits, Leases, Reciprocal-Use and License Agreements — temporary

Disposition Authority Number DAA-0048-2015-0003-0017

Records pertaining to Land Use Permits, Leases, and License Agreements. This item also includes compliance files for patents and land status determinations.

Specific records covered under this item include:

Land-Use Permits Approved Case Files

Land-Use Leases Approved Case Files – All Other

Land Status Determinations

Reciprocal-Use and License Agreement Case Files

Compliance Files for allowed Patents

Resources Inventory, Study, or Survey Working Files

3.6 Land Status — temporary

Disposition Authority Number DAA-0048-2015-0003-0018

The records document the ownership and availability of public land and document sales, transfers, exchanges, and disposals of agency land.

Specific records covered under this item include:

Land Withdrawal, Reservation, and Classification Files – Formal Applications, Approved

Master Title Plat (MTP) Masters

Supplemental Use Plat Masters

Tract Book Masters

Historical Index (HI) Masters

Texas Acquired Minerals Project (TAMP) History Files

TAMP System Documentation Files

Land Acquisition

Sale, Transfer, Exchange, and Disposal of Reclamation

Reclamation Reform Act – Material pertaining to settlement and land entries.

Land Classification

3.7) Management Plans and Reports, Land Titles, and Uses of Land Requiring Agency Authorization — permanent

Disposition Authority Number DAA-0048-2015-0003-0019

Records relating to resources planning, withdrawals and restoration of lands, establishment and administration of town sites, uses of land which require a permissive authority, land entries and title, irrigation management, and Conservation Case Files.

Specific records covered under this item include:

Resources Inventory, Study, Survey and Mapping Files

Grazing Operator Case Files

Rights-of-Way Case Files

Resource Management Plan (RMP) Files

Resource Activity Plan (RAP) Records – Long Range

Subsistence Hunting Permit Case Files

Withdrawal, Classification and Designation Reports.

Land Operations and Realty Reports

Townsites

Irrigation Management

Natural Area Files

Acquisition and disposal of interests in land under the various land laws, special designations or classifications that affect the availability of land for use, periodic inspection of land for compliance with the legal requirements, and indexes and plats that display historic and current land status by portraying ownership of public lands and availability of those lands for entry and use under the various public land laws.

Acquired real property, contracts/deeds and other supporting papers documenting the sale, transfer, exchange, and disposal of land.

4) Water

Records the information needed to manage and protect the Nation’s water resources, water and hydropower projects and facilities, water delivery infrastructure, and water quality. Also includes project and activities supporting the analysis of international water resources. DOI bureaus with responsibility for managing water include the Bureau of Land Management, the U.S. Fish and Wildlife Service, and the Bureau of Reclamation.

4.1 Water Analysis and Water Use & Permitting — temporary

Disposition Authority Number DAA-0048-2015-0003-0020

Records contain water use permits and disputes including materials pertaining to proof of beneficial use and extensions of time as well as records related to drinking water chemical and bacteria analyses, variances, and exceptions testing files for public, community, and non-community water systems.

Specific records covered under this item include:

Water Permits

Application and Amendments for State Permits

Land Water and Stream Descriptions

State Letters of Approval

Cartographic Materials

Public, Community, and non-Community Water Filing Systems for Bacteria Analysis, Chemical Analysis, and Violations and Measures Taken

4.2) Non-Historic Water and Power Projects & Facilities — temporary

Disposition Authority Number DAA-0048-2015-0003-0021

Records are retained for continued management, operation and maintenance of water and power projects and facilities.

The records consist of drawings and design data of constructed and non-constructed projects, designs of long-term water structures and facilities intended to endure for many years that are critical to the mission for operational needs, but have no lasting historical importance beyond agency use. Structures and facilities can include dams, conveyance systems, hydropower plants, supporting features, bridges canals, diversion structures, drainage systems, and wells.

The records also document general water and hydropower management of a temporary nature relating to water project development, power management, water resource management, and Federal Energy Regulatory Commission (FERC) licensing activities.

The records contain documentation of consultation with or recommendations to the FERC to prevent loss and damage to resources during FERC projects where streams or other bodies of water are impounded, diverted, or otherwise controlled or modified.

Specific records covered under this item include:

Routine Maintenance and Service Such as Design, Repair, Restoration, Construction, or Rehabilitation of non-permanent or non-historic Water Management Structures • Non-Historic Drawings or Design Data

Technical Information or Volume Logs for Wells

Well Inventories

General Files for Water Resources Management

Project Development, Power Management, FERC and Water Project Consultations

Application and Amendments for State Permits

Land Water and Stream Descriptions

State Letters of Approval

Cartographic Materials

Public, Community, and non-Community Water Filing Systems for Bacteria Analysis, Chemical Analysis, and Violations and Measures Taken

4.3) Water Project Contracts, Engineering, and Water Quality — temporary

Disposition Authority Number DAA-0048-2015-0003-0022

Records under this item contain documentation accumulated during the lifecycle of a construction or architectural and engineering (A&E) contract providing for the construction, alteration, or repair of long-term or permanent water management structures and features.

Research data related to structural engineering and analysis for the design and construction of water management facilities, features, or structures.

Also contain documentation relating to the improvement and protection of water quality and its integrated relationship between water projects and the environment.

Specific records covered under this item include:

Construction and Architectural & Engineering Contract Documents

Daily Construction Logs • Structural and Materials Engineering

Materials Research

Soil and Rock Properties

Water Quality and Ecology Studies

Water Delivery Standards

Water Quality Improvement Research

4.4) Historic Water and Power Projects, Water Resources and Delivery — permanent

Disposition Authority Number DAA-0048-2015-0003-0023

Historically significant records documenting the management of water resources and the construction and operation of major water and power projects.

Water and power project and facilities contain records that relate to the development, design, construction, operation and maintenance, management repair and rehabilitation of water and power projects, features, facilities, appurtenant works and water resource improvement projects.

The documentation establishes a history of water projects including project authorization, scope, purpose, objectives, methodology, accounting of project construction, operation and maintenance activities and costs, safety of dam investigations and modifications, and condition assessments.

Structures and facilities can include dams, reservoirs, conveyance systems, hydropower plants, supporting features, guzzlers, water catchments, bridges, canals, diversion structures, drainage systems, wells and other structures.

For water resource management the records contain documentation of activities relating to the management, conservation, delivery, and utilization of water and water trust resources through activities such as appropriating, securing, establishing, or settlement of water rights.

The records also encompass documentation on interstate compacts and international water treaties, engineering and economic requirements of water delivery as well as water and power project costs and repayment, interagency drought management planning, determination of surface and groundwater supplies, identification of arable Native American lands and irrigable acreage assessments, ownership and priority of the water rights, water source, purpose of use, fish and wildlife water needs, flood plain management, reservoir management, irrigation management, water marketing, and water conservation.

Specific records covered under this item include: