Organisation Structure of SapphireOne

The organisation of financial information within SapphireOne is based on traditional double-entry book keeping. The heart of a double-entry book keeping system is the General Ledger, which is composed of a series of accounts called the Chart of Accounts.

Inventory

SapphireOne provides a comprehensive suite of inventory management functions. Almost all transactions from both sales and purchases within are based on an inventory item of some type.

On the sales side, transactions include quotes – QCI, orders – OCI, invoices – SCI, client credits – SCC

On the purchasing side, transactions include requisitions – RVI, orders – OVI, invoices – PVI, vendor credits – PVC

When projects are utilised, additional transactions will be created from the projects mode and are project journals- JGJ and work journals – WGJ.

Accounts

Once the transactions have been raised in Inventory Mode, the appropriate transactions may be linked and entered into accounts mode.

Clients

SapphireOne provides all standard accounting functions for the entry of transactions relating to your clients. These include:

money receipts –MR, client invoices – CI, client credits –CC, client receipts –CR, client journals – CJ

Vendors

SapphireOne provides all standard accounting procedures for the entry of transactions relating to your suppliers. These include:

money payments –MP, vendor invoices – VI, vendor credits – VC, vendor payments – VP, vendor journals- VJ

Posting a transaction will link the balances to your general ledger account. After posting they may no longer be modified as is normal business practice.

Job Projects

Job Projects are used when consolidation and the tracking of income and expenditure are required.

Transactions that are created by Job projects from sales are: project invoices – JCI and project credit memos – JCC.

They are also created from the purchase side and these range from vendor invoices – VI and vendor credits – VC.

Resources may also be used in a Job project. and these transactions are given a type code RS. A job projects based transaction are given a type code PR.

Payroll/HR

SapphireOne Payroll / HR is designed to complement financials. Payroll operates with all the same standards and methods as SapphireOne financials, including all reporting layouts.

Resource and project time sheets may also be directly imported into SapphireOne’s Payroll / HR system.

Payroll / HR transfers data to financials using a general ledger journal – GJ, or Vendor Invoice- VI.

Single Touch Payroll (STP) is programmed into SapphireOne enabling employers to report salaries, wages, bonuses and pay as you go PAYG directly to the Australian Tax Office.

Assets

SapphireOne provides control of depreciation as well as management of purchases and sales of your company’s assets. Asset depreciation is calculated on a company basis and an Australian Taxation Office. The ATO standard rate is transferred to your general ledger. The software uses a general ledger journal- GJ and vendor invoice – VI, when transferring data to the general ledger.

SapphireOne Business Accounting Software

Business Accounting Software structure in details