SharePoint Online Benefits for Small Business and Use cases

“Prior to 2011, SharePoint was a market to mid to enormous size organizations because of its significant expense. The move in 2011 happened when Microsoft packaged SharePoint and its cloud form SharePoint Online-into the workplace 365 permit, which made it moderate to independent ventures too.”

At the point when an independent venture is in its beginning periods, directors can deal with a large portion of the business forms physically. Dealing with a limited quantity of information is simple. Directors can physically control exceed expectations sheets, turn trackers, email endorsements, and warnings.

Frequently a manual procedure in the end prompts issues as the business develops unstructured tasks begin self-destructing. Ordinarily, HR, records and IT divisions work together disconnected and resolve issues inside. The test is that such associations require a business procedure robotization device to oversee unstructured operational issues successfully.

On the off chance that your business is exceeding your present frameworks yet you don’t know where to go straightaway, SharePoint might be a solid match. Right now, we are sharing a portion of the advantages of utilizing SharePoint and how it can support your business.

Advantages of Adopting SharePoint Online

Advantages Of SharePoint

SharePoint is an exceptionally adaptable, responsive and adjustable stage that undertakings want to utilize with regards to content administration, cooperation, work process creation, and Business Process Automation.

Another advantage of SharePoint Online is expanded profitability. SharePoint Online lifts your efficiency in the accompanying manners.

Acts as your Centralized Hub Easy Collaboration tool Seamless integration with MS Office services Customizable solutions Limitless OneDrive storage Enhanced security

We should examine these advantages in more detail.

1. Acts as A Centralized Hub:

Probably the greatest preferred position of SharePoint Online is that it’s a cloud arrangement, you can get to anyplace, whenever. It additionally goes about as an incorporated center for putting away your documents in one simple to-get to area.

Your group doesn’t have to chase down data or reports. Rather, they can without much of a stretch quest for your report on the SharePoint center point. You can likewise protect your archives with various authorization rights like perusing, perusing/composing, and so forth.

At long last, you can get to all your office reports from a PC, PC, portable or tablet. SharePoint takes a shot at Android, Apple and Windows gadgets.

2. Easy Collaboration Tool

SharePoint Online makes it simple for associates to work together on the web.

For instance, sparing records in OneDrive permits clients to impart archives to numerous individuals and giving them consent for ongoing altering therefore keeping the duplicate refreshed.

You can have various individuals taking a shot at a proposition or spreadsheet from numerous workplaces and areas. Every client’s progressions get followed, so it is conceivable to see who altered which parcels.

Besides, OneDrive naturally makes forms of the spared archives, so nothing gets lost. In the event that a record is unintentionally erased or overwrites happens, OneDrive can reestablish the report to a past form. The reuse canister works as a catch-for the occasions when a record is erased in blunder, so it tends to be recovered without loss of substance.

3. Seamless integration with MS Office services

SharePoint online offers consistent availability to the whole suite of Microsoft Office items. On the off chance that you use Microsoft Excel, PowerPoint, Word or Outlook day by day in your work environment, you will locate a simple choice to import and fare archives from your SharePoint list into different applications.

The reconciliation likewise gives you the choice of rapidly altering records in your program or opening them locally on your work area, however regardless of which you pick, the progressions will be spared in the drive.

Additionally, SharePoint incorporates with numerous endeavor frameworks (CRM, ERP, venture the executive’s frameworks, and so on.), which permits the organization’s capacity to make cross-division work processes.

4. Customizable solutions

Another famous explanation organization use SharePoint is that the apparatus permits broad customization capacities, for example,

• Creating custom work processes

• Building framework warnings dependent on your triggers

• Branding the site/application with your association’s logo/hues

The pages are for the most part WYSIWYG – what you see is the thing that you get – which means staff doesn’t have to have coding aptitudes. Current correspondence locales permit clients to rapidly make their own undertaking intranet with prepared to-utilize include ins and gadgets. Past Intranet likewise offers a few such include ins and work processes which are module and play.

5. Limitless One Drive Storage

OneDrive for Business gives you the alternative to keep archives on the cloud as opposed to sparing your records on nearby capacity. OneDrive for Business gives workers an individual site where they can synchronize and share records, team up on reports with people inside and outside the associations, and access their substance from numerous gadgets. You can likewise control singular authorizations on OneDrive on the off chance that you need to impart your records to explicit associates.

6. Upgraded security

SharePoint has endeavor level security highlights to guard your records. Microsoft has a whole site committed to security and consistence. Facilitating tasks through a solitary, coordinated stage additionally decreases your powerlessness to gaps, breaks, and assaults over numerous frameworks.

Moreover, you can likewise secure your association by observing client conduct, to guarantee all workers and contractual workers follow your inward utilization arrangements.

Famous Use Cases of SharePoint Online

Organizations regularly get some information about a portion of the mainstream ways that associations can utilize SharePoint innovation for their necessities. The following are some utilization cases which feature how simple it is for clients to modify SharePoint to computerize their business forms.

Document Management system Enterprise Intranet Knowledge Management HR process automation Creating Custom workflows

Document Management System

Document Management System



In many organizations’ representatives battle to discover pertinent data or report at the ideal time. The IDC found that information specialist goes through about 2.5 hours out of each day, or generally 30% of the workday, looking for data. SharePoint can assist associations with lessening costs by making their archives simple to discover.

SharePoint is generally fit to go about as a powerful Document Management System (DMS). The stage guarantees simple creation, secure capacity, quick inquiry, and different record recovery types including uncommon document expansions.

The endorsement work process and the client authorization framework make the report the board consistent and full verification. Some other SharePoint online highlights that help the framework’s adequacy are:

• Assigning client get to authorizations

• Impressive capacity limit (1 TB for every association with extra 10 GB for every permit in SharePoint Online)

• Powerful ordering and metadata usefulness

• Versioning abilities

• Robust search highlights

• Multiple layers of security with a wide range of archive

• A wide scope of upheld record types

Enterprise Intranet

SharePoint is ideal for building undertaking level intranets and gateways. This useful asset

• Empowers workers,

• Boosts correspondence,

• Improves coordinated effort inside groups

• Streamlines the entire everyday procedures.

To put it plainly, it has become a focal archive for all the key data the staff needs to take care of business.

SharePoint intranet highlights include:

• Team, correspondence, and center point locales to help coordinated effort over your association

• Libraries and records for organized substance the executives

• Intuitive web parts and pages

• Ready-to-utilize include ins and gadgets

• Flexible substance sharing alternatives

• Built-in work processes the board capacities

• Enterprise-wide inquiry capacities

• Social highlights (networks, grants, discussions, media exhibitions, and so on.)

• Third-party combination (CRM, ERP, and so forth)

Knowledge Management

Both DMS and Knowledge management (KM) are about finding the right information/ document faster when you need it. The core difference between these add-ins is the content type and relevance.

While DMS helps store and recover any report from a particular area, KMS assists clients with discovering content that takes care of a particular issue or answers a particular inquiry.

KM helps various divisions offering explicit data to get to authorizations to one another. Client get to consents control the appropriation of data to explicit individuals in your association.

SharePoint permits scanning for information and substance by a document name, watchwords, and metadata just as rating query items by significance.

SharePoint is an ideal instrument for making your organization Knowledge Management entry on account of highlights like:

• User Access authorizations

• Robust search usefulness

• Setting warnings when data is shared

• Inter-departmental coordinated effort

HR process Automation

HR Process Automation



SharePoint mechanizes HR procedures and systems, including:

• Recruiting

• Employee Onboarding Checklist

• Professional preparing enlistment

• Introduction to corporate arrangements

SharePoint manages different HR exercises like:

• Scheduling and endorsing excursions

• Approving business contracts

• Payroll the executives

• Managing shifts

• Registering wiped out leaves

• Employee execution assessment,

• Certification Management

• Skills investigation

Making Custom work processes

Custom Workflows



Microsoft structured SharePoint in view of business process the board, so it offers a scope of alternatives for setting up, keeping up, and executing work processes. This incorporates a few inherent work processes for the most widely recognized procedures, for example, getting endorsements, gathering criticisms or marks.

In any case, the customization capacities in SharePoint permit undertakings to make Office 365 SharePoint custom workflows to computerize complex business forms.

Bid or tender management

Employee hiring and onboarding

Contract management

Help desk ticketing system

Creating custom workflows may involve some coding, so it is advisable to work with SharePoint experts or developers who can turn complex processes into a digital workflow with proper user access permissions, data integrations, email notification, and insightful analytical dashboards.

Conclusion

If your company already uses SharePoint or Office 365, it is vital to ensure you know all the ways you can tap the full potential of your license. The benefits and use cases above, help you understand the best ways to leverage SharePoint to automate your business processes.

At Beyond Intranet, we have a team of SharePoint developers who can help you customize your SharePoint system based on your specific needs. Our offerings include:

Free Audit of your SharePoint environment

Full-service SharePoint consulting

SharePoint add-in and workflow development

Custom app development

Third-party integrations

Upgrades and migration

Support and maintenance

Business Intelligence solutions

Branding and personalization

Contact the best SharePoint Consultant to discuss your project.

External Links

SharePoint Solution Development

SharePoint Consulting

SharePoint Intranet Development

SharePoint Intranet Portfolio

Office 365 Custom Development Portfolio