While most of us in our day-to-day would typically adapt to change whenever possible, it is very likely that we mindlessly have too much to manage. This is why automation is key to agile implementation. With a mindset to find ways for automation we promote a rhythm to the workflow, the process, the communication, etc…

Agile Ceremonies and built-in automation

When we look at the agile ceremonies overall there’s a flow that we can say exists, for example: (a) scrum or standup calls should take place at the same time every day, (b) sprint planning, sprint reviews, and retrospectives all take place on days that everyone has already preset, or (c) sprints should usually keep the same duration of weeks from sprint to sprint. We may ask ourselves, are these times and dates just a random practice (or requirement) of agile? The answer is no, not necessarily. There’s a reason behind all of this.

Keeping it Simple

While you may look to adapt to change throughout all the times of the workday, it is best to make the repetition as consistent as possible. This is similar in concept to what Einstein or Steve Jobs wearing consistently same clothing every day. This is just an example to make the point, but somewhat of an interesting revelation for those who are looking to simplify their day. For some we may think this “clothing” example is a little extreme, or irrelevant. Fair enough, this would be extreme in most cases. But when we are looking at our work environment, this principle makes a lot of sense for those who want to just concentrate and make decisions on what matters most. Putting in place what doesn’t matter so much, leaves time to make decisions that do matter. This in itself makes a lot of sense.

Consistent and Regular Adaptation

With reference to automation in the workplace, we’re not referring so much to setting up your schedule or planning in advance, although this is definitely a good habit, and better than not having any at all. We are referring specifically to having meetings, code reviews, or testing done in a way so that the agile team doesn’t have to constantly think about when it needs to happen. As an example, think of this question: What do you foresee being a problem if scrum meetings change times every day? It’s obvious, the team members will most likely be late as they try to figure out what time the meeting is at, or they missed it, and therefore all that time is just wasted when it could have been used more wisely and effectively. Some may even think, that “this inconvenience is minor,” but if you add that time up over a few sprints, you may be shocked to find out the cumulative amount isn’t as minor as you may have thought. Others may think, “this is just the normal workday or workweek,” and that it’s expected. However consider the advantages of setting this automated “rhythm” so that all that is less important is already out-of-the-way, and all the more important ideas and decisions can take place without distraction or resistance.

Admittedly, finding ways to improve a process and simplifying it in a way that is conducive to automation can be tedious, but once it’s in place, it does save a lot of time in the long run. More important than time, is the quality of the decisions and thought process that will come out of it. Think of it like a slow blockage that is eventually unclogging and allowing for a release of free-flowing ideas and productivity. Look to your sprint retrospectives to point out where areas of automation can be of benefit. You may already have some in place, but that should not stop an agile team from finding others. Incrementally and over time you can automate processes infinitely, but certainly it’s best to prioritize them where the benefit is worth the effort.

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