Do you know what is file extensions?

The file extension is used for saving data and each file has own importance in QuickBooks Desktop.

Every file extension has a unique name. Now we will discuss in detail about how QuickBooks File Extensions are Used in QuickBooks Desktop Editions?

Different File Extensions for each file are used by different QuickBooks versions like QuickBooks 2016, QuickBooks Enterprise 2017, etc. Therefore, each file type has its own importance to save the data.

See also: new features in QuickBooks Enterprise 2018

Importance of File Extensions used in QuickBooks Desktop:

It allows the users to quickly identify the nature of a file’s contents.

File extension-making searches easy.

File extension provides a simple method of keeping all files of the same type together.

By file extensions, easy to identify kind of a file a certain is just looking at the file name.

Help to identify the type of file.

Maintain the security of the file.

■ QuickBooks Extensions for Windows

⇒ QuickBooks Working Files

File Extension File Types Description *.QBW QuickBooks Company files The QBW format is associated with the Intuit QuickBooks application. It uses QBW files to store financial information, templates, letters, logos, and images for a company. *.QBB QuickBooks Backup file format QBB files are backups of QBW files that save a company financial information like templates, logos, letters, images, etc. *.QBM QuickBooks Portable file Compressed version of the QuickBooks company file *.QBM files are ideal for sharing because of the smaller file size. *.QBI QuickBooks Image file The *.QBI file use for transactions that have been written until they are posted to the hard drive *.QBR QuickBooks Report template When you export the template for a memorized file, QuickBooks saves the file with a.QBR extension. *.DES Layout designer template export file QuickBooks provides a variety of templates in which you can use your forms *.QBO QuickBooks Online Bank Statement File This file is used for an electronic bank statement downloaded from a financial institution’s website. *.INI Initialization file A config log file for QuickBooks *.LGB Little Green Box Related to SDK log files for QuickBooks that contains encrypted information about usernames and passwords. It is utilized when an software needs with QuickBooks while it is unattended or closed. The username and password save in this file are utilized to connect with the Sybase server. *.QWC QuickBooks Web Connector QWC file carry encrypted contain about the 3rd party app integrated with QB *.QBP QuickBooks Print file This file stores form settings used by QuickBooks to print the form *.WPR.INI Windows Print File This file store QuickBooks Printer setting

⇒ Accounting Files

File Extension File Types Description *.AIF Accountant’s Copy import file This file generated when an Accountant’s copy is exported, to be used for importing into a client’s company file *.QBA QuickBooks Accountant copy working file File used for accountant’s review *.QBA.TLG Transaction log file for the Accountant’s copy When you back up an accountant’s review copy, QuickBooks starts a logoff transaction that you’ve entered since the last time you backed up. If you accidental loss of your company data, the Intuit Technical support team can use your latest backup in conjunction with the transaction log file to recover your data. *.QBJ General Journal Entries The .QBJ file can be used to easily incorporate general journal entries created by your accountant into your company file. *.QBX Accountant’s review copy Backup made for an accountant’s copy of the user’s company file. When accountant restores this, it is an Accountant’s copy of the file *.QBY Accountant’s Copy import file When your accountant is finished making changes in an accountant’s copy, he or she provides you with an imported.QB file to your company file.

Read more: Troubleshooting QuickBooks Desktop Update Errors

⇒ Utility and Log Files

Logs problems found/situations corrected

File extension File type Description *.AVI Audio Video Interleave A format that contains both audio and video data in a file is called a multimedia file. This is used in QuickBooks for “Show Me” files. *.IIF Intuit Interchange Format It may be created for importing lists and transactions. *.ND Network Data File A configuration file that allows access to the QuickBooks company file. *.RTP Used for the auto-patch *.TLG Transaction log file Keeps track of changes to the file since the last backup *.WAV Windows sound format Sound Advice files(used in the CD version of QuickBooks) *.Qbwin.log QB Windows log A File is created/updated when a user runs verify and rebuild. *.QB backup.tmp QB Back temp folders File created during failed online or scheduled the backup with date and time stamp. Unable to use to restore data. *.Temp1234.qbt In this File Extensions, a file is generated through pass 1 of a rebuild and deleted automatically when rebuild is done. *.QBSDK.log This file extension is a use of logs for errors in QuickBooks and other services such as web connectors. *.QWC.log QB Web connector log This file extension is used for Logs for Web connector errors and process. *.SyncManagerLogger.log Sync Manager log Logs for Web Connectors errors and process. *.ECML Entitlement file Stores installation license, and registration data qbstbl2.usa US Tax Table File If you use payroll in the QuickBooks Desktop then you’ll be need this file so that you can get the latest current tax table. This file contains the latest payroll tax information that will help you in calculating your payroll taxes. LOG Event Log File There are some important file that QuickBooks store in the files with the .log entension.

There are two type of files with the .log extension.

1. QBwin.log – It records the issues that are found during the rebuild process.

2. QWC.log – It record the Web Connect Errors.

With the help of the log files you can troubleshoot these errors.

⇒ Payroll Files(applies to the US only)

File extension Description *.1PA Files used to create forms 940 and 941(QuickBooks for Windows 4.0 through QuickBooks 2004) *.TXT & *.SET Used in QuickPay version 2.0/2.1 Prddesvr.exe, Product.fam, Perwin95.ini, Perval.dll These files are used for printing 940/941 forms. Taxbl.usa Integrated Payroll tax table file

⇒ QuickBooks Statement Writer

File Extension File Type Description *.QSM QSW Statement file QuickBooks save the information if you use QuickBooks Statement Writer in a file with the .QSM file extensions. These QSM files can also be used in the Excel. *.QSS QSW Appearance file The files with the .qss file extensions contain the information of the statements and reports that are customized using the QuickBooks Statement Writer. These settings will be saved in the QSS files. You can also apply these settings to other reports using the QSS file. *.QST QSW Template file The files with .qst file extensions are the template files. These template files are already available in QuickBook if you want to use any specific layout.

⇒ Fixed Asset Manager(applies to the US only)

File Extension Description *.Fx0 Compressed FAM data file. Stores asset data *.Fx1 Stores system data *.Mx0 Header file *.FPx Stores report data *.FXR FAM backup sync log file *.FIM Stores CSV import data headers

Note: QuickBooks will vary based on the version. Example: QuickBooks 14.0=F30

The QuickBooks Fixed Asset Manager has a particular naming convention followed by each version of QuickBooks:

⇨ QuickBooks 14.0=F30

⇨ QuickBooks 15.0=F40

⇨ QuickBooks 16.0=F50

■ QuickBooks Extensions for Mac(applies to the US only)

File Extension File Type Description *.QB2016 Company File QuickBooks 2016 for Mac company file data file *.QB2015 Company File QuickBooks 2015 for Mac company file data file *.QB2014 Company File QuickBooks 2014 for Mac company data file *.QBB Backup File Windows-compatible QuickBooks for Mac backup file *.QBMB Backup File QuickBooks for Mac disk backup file(QuickBooks for Mac 2012 and earlier) *.DMG Apple Disk image file In QuickBooks Mac 2013 and later use the Apple disk image to create backups *.plist Apple Property list file Preference files that store registration and any preferences set within QuickBooks

Wrapping Up!

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