3. Make it easy for the hiring manager

Maybe I am just getting old, but I have a strict rule when it comes to applications. NO online portfolios. I always get a lot of resistance on this subject. Usually because the applicant has already set up their online account, loaded their profile up with every project they have ever even thought about and sent their link to 200 offices. They then wonder why they are not hearing back from anyone.

Just use a simple PDF email attachment. This way you are not depending on the reliability of your host site or the office IT system. In fact, many firms, especially the large offices will block access and downloads from hundreds of sites, potentially including your host site.

Also by using a PDF it allows complete control over the appearance and formatting of your portfolio. Many of the free online host sites are littered with ugly advertising and pop ups. Not the greatest first impression. Printing from these sites can also be difficult, or impossible. More on printing in the next step.

4. Keep it simple

No crazy looking fonts and don’t make me search for your contact info. Usually just email and phone, address isn’t really necessary. Put these somewhere on the front and in the same location on subsequent pages, a header or footer works well.

Please just format it letter paper size for US applications and A4 for international. I get a lot of push back on this when advising applicants, feel free to leave your own in the comments below. The reason is simple, all offices have a small format printer and making your portfolio as printer friendly as possible is great.

I will usually print out someone’s portfolio so I can easily mark it up with comments and questions before the interview. If when I print I forget to “scale to fit” or it is formatted as a 1” x 55” rectangle I am already frustrated with this applicant.

Another international printing tip: know the small difference between letter and A4 paper sizes. This could determine if all your contact info gets cut off the bottom when your letter formatted page is printed on A4 paper.

Some offices I have worked at only have the black and white print setting enabled to avoid the cost of large batch prints of color pages (the print room is for that). So you may want to see what your sample portfolio and resume look like printed out b&w. An image that looks great in color may turn into a big black blob.

5. Use a grownup email address

I once received an application from a recent graduate. I won’t give his actual email but it was something similar to southparkrulez@emailaddress.com. I see this all the time, particularly with young architects. I love a hilarious email title as much as the next guy but you are a professional now. Every part of your application needs to be professional.

Just keep your email address simple, something like firstname.lastname@emailaddress.com. Since your email is usually plastered all over your application and in the email heading, it needs to represent professionalism.

Creating a new one is fast and free. Another advantage is that it begins to separate your professional and personal emails. This will hopefully avoid accidentally emailing your future employer your weekend plans.

Note: the biggest mistakes I see on job applications are grammar errors, so I recommend using Grammarly. Other programs fix spelling errors but Grammarly does much more by checking contextual spelling and vocabulary. Since it is a Chrome plugin it works anywhere you are writing online - Gmail, LinkedIn, etc. It is a great tool for perfecting your architecture portfolio, resume and cover letter. And it's FREE! (The Premium version is even better). Check it out here: Grammarly.com

6. Get past the SPAM filter

Since most applications will be coming in and distributed internally by email this is very important. Most firms have pretty hefty email spam filters. My junk folder is typically filled with important emails that never seem to make the cut to my inbox.

Using certain “trigger words”, especially in your subject line will increase your chances of being tossed aside by the filter. For example, phrases such as: additional Income, compete for your business, double your, earn per week, expect to earn, etc.

Now, I hope you won’t be using “Free Viagra” in your email subject line but you could be unknowingly tripped up using something like:

“Hello!! Feel free to check out my awesome portfolio!!”

Not only is this an awful email subject but it contains no less than four trigger words and exclamation points, likely giving it a front row seat to the spam folder.

Another hint: avoid putting an intro in the subject. See the two examples:

Example #1

Subject: Hi, I am Julie Anderson. Please see my portfolio and resume

Example #2

Subject: Julie Anderson Portfolio and Resume

Which one would you be more likely to open? Personally I would open the second one first. The subject in the second example has a stronger sense of authority and implies that the recipient is expecting the application. Clear, simple, and to the point.

Hopefully these tips will help you create an effective sample architecture portfolio and land you the big interview. That’s when the real work begins and you need to build a fantastic full portfolio to bring to the interview.

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