Multiple connected workflow apps are now in place to ensure a smooth and efficient procurement process – from collecting leads and reviewing the certifications, to approving the equipment and making the purchase order – including all the financial approval steps in between.



“With monday.com, the entire approval process now takes us only a few hours whereas, before it took days or even weeks,” says the leading IT Project Manager.



Their workflow apps include features tailored to their specific needs:



Bid management for suppliers: The COVID-19 task force team now has an integrated web-based form on its website, in Hebrew and English, so any vendor and supplier anywhere in the world can easily submit an offer for supplies related to the response. These offers flow directly into the monday.com workflows, in real-time.



They also added a Twilio integration so that suppliers marked as “not approved” receive an automatic text message notifying them of the decision.



Permissions settings for approval processes: Every workflow app is built with complex automations and permissions that give specific officials permission to grant approvals while locking the capability for everyone else.



Simplifying sign-offs: Instead of printing every bid and making officials sign them manually, a Gmail integration was implemented that triggers only when final approval has been given. This saves time printing, signing, scanning, and uploading the forms again.