In this episode of Business Systems Explored, we talk to Zachary Sexton, host of The Productivity Show for Asian Efficiency.

Whether you’re a maker or a manager, you could use a little more efficiency at work. It’s not like you’re choosing to goof off and doing a Homer Simpson, but you might be spending way too much time on email or less important work.

But how do you know? What really is the most important task for today?

We’ve looked at this topic a lot on the Process Street blog, but today it’s a focus on improving efficiency at work from the perspective of building a culture of productivity in your workplace.

Zachary tells us the tools, systems and methods he’s learned while running Asian Efficiency’s Productivity Show and the Buckets consultancy.

Listen to this week’s episode to supercharge your productivity, and find out what to do when you have a few bad days in a row.

Links to listen

And remember, if you like the show, please leave us a review and rating. 🙂

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Quote to tweet:

“Productivity applies to everybody. There’s no person out there who doesn’t want to do more” (tweet this)

Show notes:

How would you go about assessing your productivity?

How to become more efficient and do more with your time

The importance of writing down standard operating procedures

Creating engaging standard operating procedures for your team

Running a competition to see who can write documentation the fastest!

Hiring based on personality tests

Getting the best idea of what your team’s doing day to day

Why improving your productivity is a self-perpetuating system

The biggest time wasters you’re falling prey to

How to start every day off in the most productive way

The #1 thing you should never spend too much time on

Using JIRA for non-development projects

Storing documentation in Confluence

How to spend drastically less time on email

Tips for working within email

Knowing what time of day to do which tasks

Why people spend 6 hours a day in email, and how to avoid it

The 2-minute rule of email processing

Tips for managing incoming emails from clients

The quickest way to batch-respond to emails

Using a CRM to supercharge your communication productivity

Building emails out of snippets

Growing a team based on each individual’s productivity strengths

Deploying a culture of productivity in your team

Getting 100% of your team on board with new initiatives

Tips for productive meetings

Using the MAPS system for better meetings

What do you do if you have several bad days in a row?

Tools & mentions:

Standard Procedure : http://www.tonylbrown.com/book

I Done This : https://home.idonethis.com/

HipChat : https://www.hipchat.com/

Asana : https://asana.com/

JIRA : https://www.atlassian.com/software/jira

Confluence : https://www.atlassian.com/software/confluence

Contactually : http://www.contactually.com/

Inbox by Gmail : https://www.google.com/inbox/

SaneBox : https://www.sanebox.com/

Airtable : https://airtable.com/

Jing : https://www.techsmith.com/jing.html

Audacity : http://www.audacityteam.org/

Followup.cc : https://followup.cc/

Boomerang : http://www.boomeranggmail.com/

Close.io : https://close.io/

SalesforceIQ : https://www.salesforceiq.com/

Help Scout : https://www.helpscout.net/

Bonusly : https://bonus.ly/

Asian Efficiency #87 : http://www.asianefficiency.com/podcast/087-john-poelstra/

Habitica: https://habitica.com/

Contact:

Twitter : @zwsexton

Buckets : http://www.buckets.cc/

Asian Efficiency: http://www.asianefficiency.com/