Toolbox Meetings are key when communicating safety related topics with employees. However, a number of companies still feel it is a necessary evil, mainly due to all the administration involved. In this post there are just a few topics you can touch on to inform the employees and make the toolbox meeting worth their time.

Feedback on Incidents Filed,

The toolbox meeting is a great vehicle to inform the team about incidents and issues filed by certain team members. By giving them feedback on the status of the investigation they will be more likely to file incidents in the future. Even giving them insight in what actions have been taken to improve the company will give them a sense of importance. In this whole process it is crucial to give the employee credits for filing the issue in the first place. This helps to create an open and transparent culture and keeps the team engaged in the safety culture.

Informing

It is always good to share knowledge with employees during the toolbox meeting. This can be about everything related to safety of course. Touch upon the danger they face during their day-to-day job. Keep on repeating these risks because most accidents happen when work is done solely on routine and basically on autopilot. Tell them how they can lower the risks of the work they do.

Update

The toolbox meeting is also a great opportunity to update personnel on changes to processes or work instructions. Whenever there are any changes being made, use the toolbox meeting to inform the staff and give a short explanation of why they have changed. It is even possible to get instant feedback on these changes.

Free Input

At the end of the toolbox meeting give the team the opportunity to give input. This can be about an incident they would like to report or a suggestion to improve a work instruction. Keep the dialogue open and gather the knowledge of the people in the field share during meeting.

Running efficiently

The administration that comes with the toolbox meeting can be quite a pain; inviting people, keeping track of the attendance list and analyzing which person has been attending which meeting. Automating this process will save you a lot of time and allows you to focus on having the right information to share with the team. Want to know how Qooling can help you? Just drop us an email.