At Klood, we use a combination of Clubhouse, Trello and Notion as our suite of product management tools. And we’re constantly on the lookout for more efficient ones to improve our internal product process.

Some issues we frequently run into are —

redundant information replicated on 2 or more tools

difficulty to see the big picture since information is captured in silos on different tools

latency in migrating information from one tool to another

In addition to the above, having had experience in using JIRA in my previous role, we found that it does not suit our needs since it seems utterly complex and process-heavy to our everyday hyper-nimble needs as a startup company.

As any tech product company, our entire product management process flows from gathering stakeholder feedback, roadmap planning, initial brainstorming, concept/ideation, design, epic and story creation to actual sprint/task management.

Product roadmap creation (Trello | ProdPad)

At Klood, we use Trello for a few things —

High level thematic roadmap creation

Sprint overview

Idea/Feedback capture (Icebox)

Any other product plans

Wiki creation and doc storage (Notion | Confluence | Google docs)

We use Notion to capture —

Initial idea proposal

Product documentation

Epic documentation

Remote brainstorming or whiteboarding (Deekit)

Any brainstorming/ideation/note-taking in meetings is carried over in (we don’t use this often enough but experiment with whiteboard tools on and off) —

Prototyping/mock-ups (Balsamiq Mockups | Moqups etc.)

Quick prototype creation (for me as a PM) is accomplished in —

Epic/ story creation, sprint management (Clubhouse | JIRA | Aha | Basecamp)

Actual sprint planning, story management and releases are planned in -

Stakeholder feedback aggregator

In addition, customer/internal/external feedback is gathered manually and migrated to Trello or Notion (though I know there are tools out there which let you accomplish this easily eg. Prodpad).