1) What is your process to decide what to delegate?

2. Which favorite go-to product or software helps you work faster and more efficiently?

As startup founders and business owners we are all too familiar with the overwhelm that comes from having too much work and too little time. Isn’t that always the case? According to the four experts we asked, it doesn’t have to be.We asked Clare Evans John Jonas , and Laura Licursi to share with us, and what are some of theirin their day to day work. Read their answers below and, to become not only a PDF ninja, but also a productivity master.One thing that really helps if you’ve never learned how to delegate is. Just get out a simple notebook and begin jotting down all of the tasks that you do whether it’s big or small. This could be reading and responding to emails, checking your calendar, scheduling social media posts, writing a blog post, answering client calls, checking on your bank accounts, meeting with clients, creating new products, tweaking your website. I could go on for hours.In this scenario, that would be writing your blog post, checking your bank account, meeting with clients and creating new products.. With a little practice on both the part of the business owner and the Virtual Assistant, this will become a part of your everyday workflow.My thought process for what can be delegated to someone else is different than most people’s. Most want to delegate things they don’t know how to do. I do that too. But primarily, and first,. I know I’m going to be giving the task/system to an intelligent human being, figuring they’re capable of thinking just like I am. If I feel like the process can be taught, and if they can learn to use the same judgement I can, then I’m willing to delegate it.As long as I see progress being made, I’m OK continuing to teach and give feedback. Over the years I’ve come to learn that I can delegate almost any task to someone in the Philippines, as long as I’m willing to be patient with the process.If I can free my time, my brain becomes more effective at running the business. The more I can get someone else to do, they better they get at doing any single task, and the better I get at running my business. Thus,Delegating and allowing someone else to take responsibility can be tough. But as soon as you do, you’ll appreciate the time you gain and the ability to grow, in more ways than one.From initial contact, order, request, inquiry, through to delivery and after as well as everything you do ‘run’ your business – finance, sales, marketing, admin, social media, web/graphic design, technology … What can only you do? What could someone else do? – Delegateand thatand the service you provide. – Delegatethan you.We have a 4-step process to help decide what to delegate:1. Have a processfor each area of your business. 2. Take out what only you can do 3. Decide what you can teach someone to do 4.. Tasks that occur on a regular basis are the easiest to delegate. You can train once and those tasks are taken off your plate. 5.. If you’re a great salesperson but fall short on follow up, that’s a great area for a VA to take over.I use a number of apps but my favorite two are:for social media. Makes life so much easier to keep track of chats, mentions and RT’s as well as have conversations, find and share great content.– to track projects, inquiries, requests from within Gmail. Easy to use and allows me to keep track. I also use a number of. Using Cloud apps means mail, contacts, files are accessible from whichever device I’m using and wherever I happen to be.I use a lot of different products to run my business, but the ones that make me the most efficient are Teamwork PM for managing my clients and all of their work, 17Hats for invoicing, signatures, online forms, and workflows, and then finally, we love Slack for quick team collaboration.My #1 absolute favorite software is Snagit . It’s screen capture/recording software that works instantly. It allows me to teach, give feedback, give instructions, or point things out, visually. It allows me to explain without having to describe every aspect of something because the person can see exactly what I’m talking about. I use Snagit every day, 10-50 times/day. Plus, when working with someone overseas (all of my people are in the Philippines) it lets them hear my voice and get to know me which is a big deal. Establishing trust with a virtual worker is a big deal for having rock-star workers. Using screen capture video is a great way to accomplish this. My #2 tool is Basecamp . It’s project management software. I just love it because it works the way I work. It works the way my brain works.My favorite go-to products for efficiency are: Calendly : I send a link in my email to schedule calls, saves a lot of time going back and forth.We’re able to store our favorite fonts, colors & logo in the work version of Canva, and have folders for our different graphics we create to share among our team.Are you looking for more productivity tips and PDF resources? Follow FoxyUtils on Twitter Facebook and Google+