SUPERVISION 105. SUPERVISORY TERMINOLOGY. The following terminology shall be used in describing the levels of supervision within the Department: "Staff Officer" shall be used to describe an officer above the rank of captain;

"Commanding Officer" shall be used to describe an employee in charge of a bureau, a group, an Area, or a division of the Department;

"Director" shall be used to describe a commanding officer of an Office;

"Field Commander" shall be used to describe an officer who takes command of an emergency situation or who is in command of field details at planned special events. A field commander may establish a field command post;

"Watch Commander" shall be used to describe an employee having charge of a specific watch in a division or geographic Area;

"Supervisor" shall be used to describe an employee engaged in field supervision or in general supervision of a section or unit; and,

"Officer in Charge" shall be used to describe an officer having charge of a section or unit. 108. COMMAND POSTS 108.20 THE DEPARTMENT COMMAND POST. The Office of the Chief of Police is the Department Command Post. When the Office of the Chief of Police is closed, the Department Command Post is Department Operations Center (DOC) . 108.40 FIELD COMMAND POST. A Field Command Post is a location established by a field commander for the purpose of: Directing operations in the field during emergency incidents;

Collecting information pertinent to the incident and relaying it to the Department Operations Center;

Requesting emergency personnel, equipment, and supplies from the Department Operations Center to assist the field forces;

Requesting assistance from other agencies when needed through the Department Operations Center, to assist the field forces; and,

Directing operations in the field at planned special events. 108.50 FIELD COMMAND POST DIVISION. During a serious or major unusual occurrence, the Chief of Police, or his/her representatives, or the Commanding Officer, Emergency Services Division, may activate the Field Command Post Division as a temporary division to direct operations in the field. The Area Field Command Post Cadre shall staff a field command post until relieved, by personnel assigned to the Field Command Post Division.

108.60 DEPARTMENT OPERATIONS CENTER. During a major or serious unusual occurrence, upon direction of the Department Commander, the Department Operations Center shall be activated as a temporary division. It shall be concerned with the following: Coordinating the Department's emergency control activities;

Collecting and disseminating information from the Field Command Post, hospitals, and other concerned agencies;

Determining the needs for, and providing, emergency personnel, equipment, and supplies to the Field Commander and the field forces;

Maintaining chronological logs, situation maps, and situation reports; and,

Completing necessary reports regarding the emergency incident and preparing a final report for submission to the Chief of Police. Deactivation of the Department Operations Center (DOC) for purposes of the City's Emergency Operations Organization (EOO), shall be at the direction of the EOO. Deactivation for Department purposes remains with the Department Commander. 108.70 DEPARTMENT OPERATIONS CENTER - EMERGENCY OPERATIONS ORGANIZATION - ACTIVATION. The Commanding Officer, Department Operations Center (DOC), upon receiving notification of the activation of the Emergency Operations Organization (EOO), shall be under the line supervision of the Emergency Operations Board (EOB) as delineated in the City Emergency Operations Master Plan and Procedures, and shall: Staff the positions necessary in the DOC to meet the demands of the emergency;

Forward the appropriate EOO policy directives received from the Department's representative on the EOB's Emergency Management Committee to the Department Commander; and,

Coordinate the functions of the various EOO Division representatives located in the Coordination Room of the Emergency Operations Center (EOC). Note: DOC when activated under the EOO, remains under the functional supervision of the Chief of Police or the designated Department Commander. 110. SUCCESSION OF COMMAND 110.20 OFFICER OF SENIOR RANK ASSUMING COMMAND. An officer of senior rank may take command of a situation by identifying himself/herself and informing the officer then in charge of his or her intent. Such assumption of command shall be undertaken whenever the situation appears to the senior officer to be beyond the control of the officer then in charge, when jurisdiction is concurrent over a particular duty, or for disciplinary purposes. 110.40 OFFICER OF EQUAL OR JUNIOR RANK OR PAYGRADE ASSUMING COMMAND. An officer of equal or junior rank or paygrade may take command by identifying himself or herself and informing the officer then in charge of his or her intent. Such assumption of command shall only be undertaken when the officer then in command is unable, because of physical or mental inability, to perform his or her duties. An officer, regardless of rank or paygrade, shall assume command of a situation when so instructed by an officer of superior rank or paygrade then in command. An officer placed in command of an operation shall maintain that responsibility until relieved by competent authority. 115. RECOGNITION OF COMMAND. In the normal performance of routine duties, or at the scene of a police problem, employees shall recognize and respect the position of the officer in charge by effectively and efficiently carrying out all lawful orders that may be issued by the commanding authority. 120. BREVET RANKS PROHIBITED. Brevet (acting) ranks shall not be used to designate the officers discharging the functions and duties of the various levels of supervision of the Department. An officer, regardless of the level of supervision to which he or she is assigned, shall be described by his/her Civil Service rank, indicating the acting position held. Example: Lieutenant John Doe, Acting Commanding Officer. 125. SENIOR OFFICER - DETERMINATION. The senior officer at a police incident shall be determined by rank, then by paygrade assignment within rank, then by seniority within paygrade assignment within rank. Note: The rank of detective is of a specialized-nature and shall normally be considered separate from line command. When an incident is the result of investigative activity, when an incident has reached the stage where the remaining functions are investigative in nature, or when the concerned detective or specialized unit desires to take over the investigation and complete the necessary reports, the senior concerned detective shall be in command. A senior officer assuming command shall do so by identifying himself or herself and informing the officer then in command. 130. SENIORITY - CIVILIAN EMPLOYEES. Seniority of civilian employees shall be determined in the following order: Civil Service Classification. In accordance with the Civil Service rating, whereby one position is classified as being higher in grade than another. Length of Service. By length of continuous service in the classification. By Designation. When designated as being in charge of a particular situation or group by competent authority. 135. LINE SUPERVISION - DEFINED. A supervisor who has the specific responsibility of issuing directions and orders to designated subordinates shall be considered as having the duty of line supervisor and shall be held accountable for achieving conformance with the directions and orders that he/she issues. 140. FUNCTIONAL SUPERVISION - DEFINED. Functional supervision is the temporary supervision of employees not normally under the command of one designated to furnish specialized or technical knowledge necessary to the accomplishment of Department objectives. 150. GENERAL SUPERVISORY DUTIES. A supervisor shall be responsible for the performance of general supervisory duties (Manual Sections 3/152, 3/154, and 3/156), in addition to having the technical skills and knowledge necessary to the performance of the duties particular to his/her specific assignment. 152. SUPERVISORY PLANNING. A supervisor shall initiate, or receive and consider, proposals for changes in policy affecting activities within the scope of his or her jurisdiction. 152.20 SUPERVISORY KNOWLEDGE OF DEPARTMENT ORDERS. A supervisor shall be familiar with the contents of Department manuals, procedural orders and instructions, directives, teletypes, and Police Bulletins, and shall disseminate such information to his/her subordinates. Information shall be disseminated in such a manner as to achieve Department objectives. 152.40 ORGANIZATION OF ACTIVITIES - SUPERVISORS. Supervisors shall organize their own work and that of their subordinates to insure the adoption and practice of the best principles and procedures to meet current, unusual, and changing conditions. 152.60 KNOWLEDGE OF OTHER SUPERVISORY POSITIONS. A supervisor shall acquaint himself/herself with the duties and responsibility of other supervisory positions which, in the normal course of operations, he/she may have to discharge. 152.80 MAJOR DISASTER AND EMERGENCY OPERATIONS ORGANIZATION PLANS - SUPERVISORS. A supervisor shall be familiar with the role of the Department and with his/her own responsibility and duties, and shall maintain plans for his/her activities in the event of a major disaster or the activation of the Emergency Operations Organization Plans. 154. SUPERVISORY COMMAND AND COORDINATION 154.20 DELEGATION OF DUTIES. Supervisors may delegate to their subordinates appropriate portions of their responsibilities, together with equivalent authority; but they may not delegate or relinquish their overall responsibility for results nor any portion of their accountability. 154.40 DIRECTION OF SUBORDINATES. A supervisor shall exercise the control over his or her subordinates necessary to the accomplishment of Department objectives. He or she shall analyze and evaluate the personality, temperament, traits, and capabilities of each subordinate in order to realize from every employee the maximum degree of service commensurate with his or her abilities and limitations. 154.60 TRAINING OF SUBORDINATES. Training shall be considered the process of aiding employees to gain effectiveness in their present or future assignments through the development of appropriate habits of thought, action, skill, knowledge, and attitude. Emphasis shall be placed on respect for the personality and human dignity of each employee, in order to allow maximum development of his/her natural capacity. 154.80 GUIDANCE OF SUBORDINATES. A supervisor shall take a personal interest in the welfare and problems of subordinates and shall make himself or herself available to employees seeking guidance and counseling. The supervisor shall give appropriate advice and personal instructions to immediate subordinates for the development of administrative and supervisory skills. 156. SUPERVISORY CONTROL 156.20 PERFORMANCE EVALUATION. A supervisor shall be responsible for the appraisal and analysis of the work accomplishment of subordinates coming within the scope of his/her supervision. Such evaluation shall be based on continuous observation and inspection and shall take into consideration the quality of the employee's work accomplishment and those personal traits that are related to his or her duty performance. Commanding officers shall ensure that supervisory personnel provide a Training Evaluation and Management Systems II (TEAMS II ) summary report to each employee in conjunction with the service of the employee�s annual (post-probationary) performance evaluation report. 156.40 SUPERVISORY REPORTS. Supervisory reports shall be made in a prompt and effective manner. All pertinent facts shall be incorporated, and the welfare of the Department shall be of primary consideration. Supervisors shall reflect the feelings of subordinates to supervisors by permitting information to flow up, as well as down, the channels of authority. 156.60 TECHNIQUES OF SUPERVISION. A supervisor must frequently command the actions of subordinates by orders and directions in order to carry out proper police operations. This must be done forcefully and effectively and is essential to the control of the most critical police situations. A supervisor shall make use of positive disciplinary techniques, such as the following, to promote satisfactory supervisor‑subordinate relationships: Inspiration. The ideals and objectives of public service in the police field shall be developed and exemplified by the conduct and actions of supervisory members of the Department. Explanation. Department policies and objectives shall be presented to the employee by means of reasoned consideration of issues. Supervisors shall adopt an attitude of guiding employees by sound logic and clear thinking, rather than by arbitrary orders and commands and shall strive for willing response and cooperation from subordinates. Encouragement. Supervisors shall be aware that recognition of good work is an indispensable need in the employee's relationship with the Department and shall make certain that meritorious acts and accomplishments are rewarded, either by personal encouragement and praise, or by formal commendation. 156.80 NEGATIVE DISCIPLINARY ACTION. The negative disciplinary procedures available to supervisors (Manual Section 3/800) shall be used only after determining that the correction of delinquency by positive disciplinary means is not feasible. GENERAL MANAGEMENT PROCEDURES 201. ADMINISTRATIVE REVIEW AND ADJUDICATION OF A VEHICLE PURSUIT. Back to top Pursuit Initiation and Involvement/Pursuit Tactics Adjudication Classifications. The pursuit

adjudication classifications require separate adjudications for each officer involved in the pursuit regarding initiation and involvement/pursuit tactics. The classifications for the adjudications of pursuit initiation and involvement/pursuit tactics are the following: Initiation Findings: � In Policy- o No Further Action Taken;

o Training; � Administrative Disapproval - Out of Policy: o Formal Training; o Notice to Correct Deficiencies (Form General 78); or,

o Personnel Complaint (Form 01.28.00). Note: In general, the initiation findings should only be done for the primary unit initiating the pursuit. Reasons for initiation shall be considered in adjudicating this section as delineated in Department Manual Section 1/555.10, Initiation of a Vehicle Pursuit. Officers shall not initiate a pursuit based only on an infraction, misdemeanor evading (including failure to yield), or reckless driving in response to enforcement action taken by Department personnel, or when the driver fails to yield. Involvement/Pursuit Tactics Findings: For the purposes of this section, "involvement" includes any ground unit actively pursuing the suspect vehicle; which can include the primary, secondary, or third unit, or supervisor, or any additional units that join the pursuit, whether they are requested by the primary unit or supervisor. � Administrative Approval - o No Further Action Taken;

o Training; � Administrative Disapproval: o Formal Training;

o Notice to Correct Deficiencies; or,

o Personnel Complaint. Note: �Administrative Disapproval� is defined as unjustified substantial deviation from

Department policy, procedure, or training. The Involvement/Pursuit Tactics Findings should address the vehicle pursuit procedure as delineated in Department Manual Section 4/205.01 through 4/205.55, including but not limited to: Command and Control; Tactical Planning; Tactical Communication; Use of Resources such as Air Unit and Tracking; Continuation and Termination of a Pursuit; Driving Tactics; Use and Request of Equipment; Vehicle Intervention Techniques used; Pursuit Discipline; and, Driving. Area/Division Commanding Officer's Responsibilities. The Area/division commanding officer (CO) shall review the Vehicle Pursuit Report (VPR'.), and relevant audio, video footage, related reports, the Watch Commander Insight, and complete the "Recommended Classification " section. The Area/division CO shall forward all related reports to the bureau/group CO within 45 calendar days of the pursuit. Following a pursuit, the Area/division CO shall ensure that a supervisor at the Area/division conducts a Debrief as soon as practicable, but no later than 30 calendar days after the incident. The Debrief as it relates to a pursuit, is a review of the incident to identify those areas where actions and decisions were effective and those areas where actions and decisions could have been improved. Note: If the Area/division CO is recommending training, the training shall be completed within 90 calendar days from the date of the pursuit as part of the adjudication. If this cannot be completed within the 90 calendar days, the CO shall send written correspondence to the Department Traffic Coordinator (DTC) with an explanation of the inability to complete the recommended training (i.e., Injury on Duty or pre-approved vacation), and a request for an extension of the deadline. If a pursuit has received a final adjudication of Administrative Disapproval for tactics or Administrative Disapproval - Out of Policy for pursuit initiation by the DTC or his or her authorized designee, the CO shall serve their respective employees the rationale and final classification within 30 calendar days, using the Pursuit Findings Internal Process Receipt, Form 01.14.03. Bureau/Group Commanding Officer's Responsibilities. The concerned bureau/group CO shall review the VPR, relevant audio, video footage, related reports, and the Area/division CO Insight, and complete the recommended classification section within 90 calendar days of the pursuit. When there is a difference in recommendation between the bureau/group CO and Area/division CO, then the bureau/group CO shall submit an Intradepartmental Correspondence, Form 15.02.00, to the DTC, detailing his or her rationale for the disposition, with a copy sent to the Area/division CO. Department Traffic Coordinator's Responsibilities. The DTC, has the final review and adjudication authority of all vehicle pursuits. Should the final classification of a pursuit differ from the classification by the bureau/group CO, the DTC shall provide a rationale for that final classification on an Intradepartmental Correspondence and forward that to the concerned bureau/group and to the employee's CO. Note: The DTC may, at his or her discretion, delegate final review and adjudication authority for some or all pursuits to an authorized staff officer. The DTC, or authorized designee, shall make the final determination on the classification of the pursuit within 180 calendar days from the date of the pursuit. An additional 30 calendar days shall be granted to determine the final pursuit classification if additional information or investigation is needed and shall be documented in the pursuit case file maintained by the Pursuit Review Unit (PRU). Training - Documentation as a Result of a Vehicle Pursuit. When training is required , the Area/division CO shall ensure that training is completed within 90 calendar days from the date of the pursuit. Upon completion of the directed training by the involved officer, the Area/division CO shall ensure that the training is entered into the Learning Management System (LMS) along with the corresponding reference number [i.e., a Division of Records (DR) number], and forward a copy of the officer's LMS report to the PRU. If the training cannot be completed within 90 calendar days, the CO shall send a written correspondence to the DTC with an explanation of the inability to complete the recommended training (i.e., Injury on Duty or vacation), and a request for an extension of the deadline. Pursuits Classified as Administrative Disapproval. If the DTC or authorized designee determines that a vehicle pursuit is classified as Administrative Disapproval for tactics or Administrative Disapproval - Out of Policy for pursuit initiation, he or she shall ensure that a copy of the VPR and attached Intradepartmental Correspondence are forwarded to the bureau/group for further action, to include either Formal Training, a Notice to Correct Deficiencies, or a Personnel Complaint, within 45 calendar days of the final adjudication. Upon completion of the action taken, the bureau/group shall notify the DTC or authorized designee, of the disposition within 90 calendar days. 201.35 MULTIPLE RISK MANAGEMENT INCIDENTS. When multiple risk management issues are involved as a result of more than one related incident (i.e., pursuit, traffic collision, use of force, and/or a personnel complaint) and adjudication is interdependent, the reviewing authority shall ensure any relevant information from the multiple incidents is considered when completing the adjudication of each incident. 202. TRAFFIC CITATIONS (TRAFFIC NOTICE TO APPEAR) - SUPERVISORY RESPONSIBILITY. Commanding officers who are assigned the responsibility for issuance of Traffic Notice to Appear (citation) books (Manual Section 3/202.10) shall establish control over the issuance and the return of such books and shall cause a supervisory check to be made of completed citations. 202.10 UNITS ISSUING CITATION BOOKS. The commanding officers, all geographic uniformed divisions, shall cause an adequate supply of Traffic Notice to Appear books and absentee parking citation books to be maintained in their respective divisions for issuance to authorized employees. 202.20 ISSUANCE OF TRAFFIC CITATION BOOKS. Employees will normally draw their citation books from the uniformed division in which they will perform their duties. However, an employee requiring a citation book may draw it from any of the divisions listed in Manual Section 3/202.10 when circumstances make it impractical for the employee to obtain one from his or her normal source of supply. Such citation books shall, upon completion, be returned to the source from which they were drawn. Commanding officers listed in Manual Section 3/202.10 shall cause a Record of Traffic Citation Books, Form 04.15.00, to be maintained, tracking the issuance and the return of citation books in their respective divisions. 202.24 REISSUANCE OF CITATION BOOKS. Citation books which have not been completed within three months after issuance shall be recalled by the issuing unit and shall be reissued to more enforcement‑active employees. Employees returning such citation books may be issued replacements. 202.26 DISPOSITION OF TRANSFERRED EMPLOYEES' CITATION BOOKS. When employees are transferred from one division to another, all traffic citation books in their possession shall be returned to a supervisor of the division from which the books were obtained. The supervisor shall record on the Record of Traffic Citation Books, Form 04.15.00, the date of the return of the books and the numbers of the unused citations. The books shall then be available for reissuance. Exception: When employees are transferred from a unit or division to another unit or division housed in the same building, they may retain their citation books. 202.30 CITATION REVIEW BY SUPERVISORS. Each officer issuing a Traffic Notice to Appear, Form 04.50.00, shall submit the original to the designated supervisor or if not available, to the on-duty watch commander (Department Manual Section 4/318.80). If a Continuation of Notice to Appear, Form 04.50.05, is involved, the citing officer shall also submit the original of the Continuation of Notice to Appear stapled to the Traffic Notice to Appear to the supervisor. The designated supervisor shall check the following items on the citation: Completeness. Each blank space on a citation shall be filled in. If the item is not applicable to the violation charged, a dash may be placed in the space. "Cannabis," as used herein includes all cannabis products that can be smoked, vaporized, eaten, or otherwise consumed or ingested. For Combined Cannabis/Traffic Arrests. A citation may be issued under California Vehicle Code Section 23222(b)(1) only if the possessor of the open receptacle containing cannabis or cannabis products is the driver of the vehicle. A citation may be issued under California Vehicle Code Section 23220(a) if the driver is smoking or ingesting cannabis or a cannabis product. If the passenger is smoking or ingesting cannabis or a cannabis product, cite under California Vehicle Code Section 23220(b). Note: The supervisor shall ensure that officers have not issued both a Release From Custody (RFC) for 11357(b)(2), 11359, or 11360 Health and Safety (H&S) Code violations and issued a Traffic Notice to Appear for the Vehicle Code violations. Legibility. Citations should be legible. Information listed in Department Manual Section 4/320.25 shall be printed; other portions of the citation may be printed or written. Tampering. There shall be no erasures on the citation. There shall be no changes on the citation other than corrected errors (Department Manual Section 4/320.80). Errors. In as much as an error or omission in certain items may invalidate the citation, a positive check shall be made of the: Date of offense;

Correct section cited;

Correct location of offense;

Cited speed and speed zone in speed cases;

Signature of defendant; and,

Valid court appearance date, or juvenile check. Supervisors reviewing citations written by Department employees shall print their last name and serial number or use a stamp with the printed information on the lower right corner of the reverse side of the citation. 202.40 ERROR OR OMISSION NOTED ON CITATION. A supervisor who observes an uncorrected error or omission other than in the vehicle identification, notes, location of violation, or diagram sections on Traffic Notice to Appear submitted for review shall withhold the original of the citation and obtain a Notice of Correction and Proof of Service, Form 04.07.00, from the citing employee. A supervisor shall review and complete the Notice of Correction and Proof of Service form in accordance with Manual Section 4/320.80. Form 04.07.00 shall be stapled at the lower left corner on top of the original of the citation and forwarded in accordance with Manual Section 3/202.70. A supervisor who observes an uncorrected error or omission in the vehicle identification or violation fields on an absentee citation submitted for review shall withhold the citation and obtain a Citation Cancellation Request, Form 04.45.00, from the citing employee. The Form 04.45.00 shall be stapled to the original citation and forwarded to Traffic Court Liaison Unit as provided by Manual Section 3/202.70. Note: A supervisor who observes an error in the vehicle identification, notes, location of violation, or diagram sections on a Traffic Notice to Appear or Continuation of Notice to Appear shall inform the citing employee of the error and ensure that the employee records the correct information on the reverse side of the last copy of the citation in the officers citation book to use as reference for court proceedings. 202.50 TAMPERING OBSERVED ON CITATION. A supervisor who observes any indication of tampering (Manual Section 3/202.30) on a Traffic Notice to Appear or Continuation of Notice to Appear submitted for review shall withhold the citation and Continuation and obtain an Employees Report, Form 15.07.00, from the citing employee, setting forth the facts in the case. The Employee's Report shall be attached to: The original of the citation when it is a Traffic Notice to Appear; or,

The original when it is an absentee citation.

The forms shall be submitted to the commanding officer for consideration and action. 202.60 ERRORS NOTED BY TRAFFIC COURT LIAISON UNIT DETAIL. When an uncorrected error is discovered by an employee at the Traffic Coordination Section in a citation issued by an employee, it should be reported to the citing employee's commanding officer. The commanding officer shall determine the cause for the error and shall take necessary steps to prevent recurrences. 202.70 FORWARDING CITATIONS - SUPERVISOR�S RESPONSIBILITY. A supervisor having checked citations (Manual Section 3/202.30) shall: Cause the originals of Traffic Notices to Appear, Form 04.50.00, (with the original Continuation of Notice to Appear, Form 04.50.05, stapled to them, when appropriate) to be forwarded daily to Traffic Court Liaison Unit, 1945 South Hill Street, Room 107, Mail Stop 420. Note: Citations with correction slips attached shall be grouped together. Cause a photocopy of juvenile Traffic Notices to Appear to be forwarded daily to Information Technology Division, Data Entry, Mail Stop 447.

Cause the originals of absentee citations to be bundled and forwarded daily to Traffic Court Liaison Unit, 1945 South Hill Street, Room 107, Mail Stop 420. Exception: Citations issued to juvenile traffic violation arrestees shall be approved by a supervisor but not forwarded in the normal manner. The court copy and the defendant�s copy of the citation shall be attached to the investigating officer's copy of the arrest report (Manual Section 4/346.40). 202.80 CITATION CORRECTION - TRAFFIC COURT LIAISON UNIT RESPONSIBILITY. Upon receipt of a Traffic Notice to Appear with a Notice of Correction and Proof of Service, Form 04.07.00, Traffic Court Liaison Unit (TCLU) shall submit the citation and attached request to the appropriate court. Note: Whenever TCLU is notified that the court has denied the Department's request to correct a citation, TCLU shall process the citation as directed by the court. 203. PROCESSING REPORTS - SUPERVISORY RESPONSIBILITY. 203.10 FIELD INTERVIEW REPORT PROCEDURES. Approving supervisors shall be responsible for ensuring completeness of the Field Interview (FI) Report, Form 15.43.00 and that the FI is forwarded daily to the Area Watch Commander. All original FIs shall remain at the Area of occurrence for two years, and then three additional years in records retention storage from the date of origination. Note: The number of FIs an officer produces should not be used as the sole measure of the officer�s productivity. 204.20 APPROVING REPORTS (Manual Sections 5/030.60 and 5/030.61). 204.50 PREPARING INVESTIGATIVE REPORTS OF ROBBERY OR RAPE FOR TELETYPING. A supervisor receiving a Investigative Report of a robbery or rape, Form 03.01.00, for approval shall: Underline in red those details in the body of the report which shall be teletyped;

Ensure that on IR's of rape, only the victim's description is teletyped, without making any reference to the victim's name; and,

Cause the report to be delivered to a record clerk for immediate teletyping. A supervisor approving a report of a robbery or attempted robbery of major importance, or in which a gun was used or simulated by the suspect, shall cause the abstract to be sent as an All Points Bulletin (Manual Section 4/150.12) in addition to the regular local broadcast. Exception: No teletype shall be sent when all suspects are in custody (investigating officers shall be responsible for causing the appropriate teletypes to be sent). At the discretion of the approving supervisor, unusual circumstances of the rape may preclude the need for a teletype. Note: Supervisors may initiate a teletype on any felony crime when the crime or series of crimes provides a description of the suspect(s), vehicle(s), or the modus operandi is so distinctive as to afford a strong probability of identification or recognition. 205. FLEET SAFETY PROGRAM - RESPONSIBILITIES. Bureau/Area/division commanding officers are responsible for fleet safety and establishing a Fleet Safety Program which provides for: A reduction in employee-involved traffic collisions;

Training those employees with deficient driving skills; and,

A systematic and timely review of employee-involved traffic collisions. A Fleet Safety Report (FSR), Form 01.13.00, will be generated by the Department Fleet Safety Coordinator (DFSC), Traffic Coordination Section (TCS), Emergency Operations Division (EOD), and must be completed by the concerned employee�s commanding officer, when a traffic collision occurs involving the following: The operator of a vehicle or conveyance is owned, leased, or rented by the City; The operator of a non-City vehicle or conveyance that is either loaned to the Department or is the responsibility of another law enforcement agency; A passenger in a vehicle or conveyance (as described above) whose actions directly result in a collision; or, The last operator of a vehicle or conveyance (as described above), which was involved in a collision while illegally or improperly parked on a highway or on private property.

206. TRAFFIC COLLISIONS INVOLVING DEPARTMENT VEHICLES OR EMPLOYEES. Any on-duty or off-duty Department employee (or Specialist Volunteer, Police Cadet, or Reserve Officer) while acting within the scope of his or her duties, who becomes involved in a traffic collision or becomes aware of a traffic collision involving a Department vehicle, shall report the traffic collision to his or her watch commander or officer in charge and comply with procedures in Department Manual Section 4/440.10. Note: If an unassigned Department vehicle parked at a police parking lot or garage displays evidence of traffic collision damage which has not been reported, the watch commander of the division to which the vehicle is assigned shall cause an investigation to be completed and a Traffic Collision Report (TCR), Form CHP 555, prepared if warranted. Supervisor�s Responsibilities � Traffic Collisions Involving Department Vehicles. A supervisory employee dispatched to the scene of a traffic collision shall conduct an investigation to determine whether the involved employee followed Department policies and procedures when the collision occurred. The investigating supervisor shall then notify the on-duty watch commander in the division of assignment of the involved employee and, if different, the Area patrol division watch commander for the division of occurrence, of the circumstances of the collision and the findings and actions taken by the supervisor. The notification may be made by telephone and shall be made as soon as practicable after arriving at scene. When a traffic collision involving the following circumstance is broadcast, the supervisor shall immediately respond to the scene, evaluate the circumstances of the incident and notify the traffic division watch commander: The occurrence involves on-duty Department personnel, or off-duty personnel while acting in the scope of their duties, and results in death or serious injury to any involved person Communications Division�s Responsibilities. When an on-duty employee is involved in a traffic collision in the City, which results in any party being transported to a medical facility by a rescue ambulance, Communications Division shall dispatch a traffic division supervisor along with a supervisor from the involved employee�s command. On-Scene Traffic Division Supervisor�s Responsibilities. When a traffic division supervisor is assigned to an employee-involved traffic collision involving a City vehicle whether within or outside the City, he or she shall: Determine if the incident meets the criteria for a notification to the Multi-Disciplinary Collision Investigation Team (MCIT), Traffic Coordination Section, Emergency Operations Division, and notify the concerned traffic division watch commander;

Ensure that all witnesses are identified, their statements are obtained verbatim when feasible and all evidence, including, but not limited to, the Digital In-Car Video and/or Body Worn Video cameras, traffic cameras, etc., have been identified and/or obtained by the traffic unit handling the investigation; and,

Review the TCR, to ensure the report is thorough and complete prior to submission to the traffic division watch commander for approval. Traffic Division Watch Commander�s Responsibilities. Traffic division watch commanders shall ensure that a traffic division supervisor is assigned and responds to the collision. The traffic division watch commander shall then verify if the incident meets the criteria for the MCIT to respond, and shall contact the Officer in Charge, TCS, for approval prior to requesting the MCIT when: The occurrence involves on-duty Department personnel or off-duty personnel while acting in the scope of their duties, and results in death or serious injury to any involved person (MCIT notification required). Note: When TCS is closed, Department Operations Center (DOC) shall be notified and requested to contact the on-call MCIT supervisor assigned to the TCS. Upon notification of an MCIT incident, DOC is responsible for initiating the MCIT notification process. In the event of an MCIT call-out, the MCIT supervisor is responsible for requesting that DOC coordinate the response of the aforementioned personnel. The MCIT supervisor may call upon resources of a geographic traffic division, as needed, to assist in various aspects of the investigation. In the event that an employee is involved in a traffic collision outside the City limits, the traffic division watch commander nearest to the traffic collision shall evaluate the circumstances and determine the feasibility of assigning a traffic division supervisor to respond; and, if so, ensure that a supervisor is in fact assigned and responds to the scene. Note: Department Operations Center shall be notified telephonically on all fatal traffic collisions, noteworthy collisions that result in extensive property damage to Department equipment, and death or hospitalization of Department employee(s). Traffic Division/Multi-Disciplinary Collision Investigation Team's Responsibilities. For all Department employee-involved traffic collisions, the traffic division watch commander shall ensure a traffic collision investigation unit or MCIT (Department Manual Section 4/412) responds and a TCR is taken, if required. Additionally, the traffic division watch commander or the MCIT supervisor shall notify the DFSC, as soon as practical, via an e-mail to FleetSafetyCoord@lapd.online, with the following information: Involved employees' names, serial numbers and division of assignment;

Incident or Division of Records number;

Date, time and location of the traffic collision;

Shop number;

Brief description of the traffic collision, including type of injuries; and,

Person completing the notification. The collision investigation follow-up unit of the traffic division investigating an employee-involved traffic collision shall: Forward two copies of the employee-involved TCR, which has been audited and approved for distribution to Traffic Coordination Section, Emergency Operations Division, within 30 business days of the incident;

Forward a copy of the employee-involved TCR, which has been approved for distribution to the involved employee's commanding officer within 30 business days of the incident; and,

Forward all original reports to Records and Identification Division. 2 06.60 DIRECT REFERRAL TO BEHAVIORAL SCIENCE SERVICES FOR ANY DEPARTMENT EMPLOYEE INVOLVED INA TRAFFIC COLLISION INA CITY VEHICLE RESULTING IN DEATH OR SUBSTANTIAL POSSIBILITY OF DEATH. Note: Nothing in this section prevents a commanding officer from referring an employee to Behavioral Science Services (BSS) as governed by Manual Section 3/799. The commanding officer of a Department employee (driver or passenger) involved in a traffic collision in a City vehicle resulting in death or substantial possibility of death shall: Immediately remove the employee from field duties;

Notify BSS within two administrative working days of the incident;

Schedule an appointment for the employee(s) with BSS for a psychological evaluation by a licensed mental health professional as soon as possible to assess if the individual's reactions and coping to this incident are within normal limits;

Notify the involved employee of the appointment and discuss the process that will occur; and, Note: An employee's attendance at a BSS session resulting from a direct referral is mandatory and shall be conducted on an on-duty basis. Consult with BSS after the involved employee's mandated appointment to obtain their feedback regarding whether or not to return the employee(s) to field duty. Other than the feedback of BSS, matters discussed during the BSS evaluation shall be strictly confidential. Note: Employees directed to BSS shall be noted in the Deployment Planning System as assigned to "Non-Field Certified" to formally track/audit the employee's assigned duties from the date of the incident; until returned to normal field duties. Return to Field Duty. Prior to returning an employee to field duty, approval is required from the Chief of Police. After obtaining feedback from BSS regarding whether or not to return an involved employee to field duty (if applicable), the involved employee's commanding officer shall: Meet with the employee(s) and discuss the "return to field duty" process;

Meet the employee(s) to assess the employee's readiness and suitability to return to field duty;

Obtain concurrence from the bureau commanding officer, who will then obtain approval from the assistant chief within their chain of command and the Chief of Police regarding the involved employee's readiness to return to field duty;

Notify the involved employee(s) of the determination to return or not return the employee to field duty status;

Complete an Intradepartmental Correspondence, Form 15.02.00, to the Department Traffic Coordinator containing the following information: Date of Incident; Date of BSS visit; Date of commanding officer 's consultation with BSS; BSS feedback regarding the employee's readiness to return to field duty; Commanding officer recommendation,. Date of approval for return to field duty; Date of employee's return; and, Employee's assignment prior to being returned to duty.

Continue to assess and monitor the involved employee(s) upon their return to .field duty to ensure the welfare of the involved employee considering liability factors, work products, subsequent interviews, and complaint or work history; and, Note: If the involved employee has not returned to field duty within 30 calendar days of the incident due to non-approval by the Chief of Police , an additional Intradepartmental Correspondence shall be submitted and every 30 days thereafter indicating specific assignment(s) of the involved employee pending his/her return to field duty until approved for return to full duty.

Attach any duty restr ictions to the return to field duty determination. Bureau Commanding Officer's Responsibilities. Upon notification by the involved employee's commanding officer of BSS feedback regarding the employee's readiness to return to field duty, the bureau commanding officer shall: Discuss the involved employee's readiness and suitability to return to field duty with the involved employee's commanding officer and consider his/her recommendation for approval or disapproval;

Consult with the assistant chief within the employee's chain of command and the Chief of Police or his/her designee, within seven days of the feedback from BSS regarding whether or not to return the employee to field duty; and, Note: It is the responsibility of the involved employee's bureau commanding officer to ensure concurrence is obtained from the Chief of Police or his/her designee through the bureau commanding officer's chain of command in a timely manner. This shall be accomplished telephonically, if necessary. Advise the involved employee's commanding officer of the decision by the Chief of Police. 207. EMPLOYEE-INVOLVED TRAFFIC COLLISIONS � ADMINISTRATIVE REVIEW PROCESS. Department Traffic Coordinator's Responsibilities. The Commanding Officer (CO), Counter-Terrorism and Special Operations Bureau (CTSOB), is the Department Traffic Coordinator (DTC) and has the final review and adjudication authority of all employee-involved traffic collisions, except those adjudicated by the Executive Fleet Safety Committee (EFSC). The authority for the review and adjudication of minor traffic collisions is exercised through the CO, Emergency Operations Division (EOD). The DTC will: Convene the EFSC for all traffic collisions involving "A" or "K" injuries, consumption of alcohol or drugs or which may result in a criminal filing, or traffic collision(s) resulting in an employee accruing eight or more points or four preventable traffic collisions within 36 months;

Adjudicate all traffic collisions involving an employee's gross negligence or reckless disregard for safety (action creates a high risk of death or serious bodily injury);

Adjudicate all minor traffic collisions involving differing adjudications by the bureau and Area/division by completing the DTC section of the Fleet Safety Report (FSR). If the points assigned to the traffic collision differ from the employee's CO's recommendations, recalculate the accrued point totals and determine if any of the point remediation thresholds have been met and take appropriate action. If the DTC adjudication differs with the bureau recommendation, the DTC must consult with the concerned Office Director prior to making the final adjudication; and,

Examine the employee's appeal documentation, make a recommendation, including a rationale, and forward to the Chief of Police for final adjudication. Emergency Operations Division's Responsibilities. The CO, EOD, will: Provide staff support to the DTC;

Maintain the Department's Fleet Safety database including all dates associated with the timelines listed in these procedures and retain files of all Traffic Collision Reports (TCRs);

Upon notification of an employee-involved traffic collision, update and maintain the tracking system to properly document the completion of each step in the review process;

Send a copy of the TCR to Training Division (TD) for all traffic collisions involving injuries (visible, "A" or "K") within 20 business days of receipt of the TCR for TD to coordinate the Traffic Collision Debrief;

For minor traffic collisions, forward the FSR package for adjudication to the employee's bureau CO within 20 business days of receipt of the TCR;

For all traffic collisions involving an employee's gross negligence or reckless disregard for safety (action creates a high risk of death or serious bodily injury), forward the FSR package within 20 business days to the DTC for adjudication;

For all traffic collisions involving "A" or "K" injuries or traffic collisions that resulted from the consumption of alcohol or drugs or which results in a criminal filing, forward the FSR package within 20 business days to the DTC for the EFSC;

For all traffic collisions resulting in an employee accruing eight or more points or four preventable traffic collisions within 36 months, forward the FSR package within 20 business days of receipt from the bureau to the DTC for the EFSC;

Upon receipt of the final FSR package and related documents, review the adjudication to ensure compliance with Department guidelines, update the points in the Fleet Safety Database and on the involved employee's Training Evaluation and Management System (TEAMS) Report; Note: If the adjudication does not comply with Department guidelines, the package will be submitted to the DTC for final adjudication. Notify the employee and the employee's CO of the classification recommendation by the EFSC, or if the DTC changes the adjudication in any way (i.e., preventable or non-preventable, collision level or corrective action) within 20 business days of the decision;

Where the DTC has, as a result of a Preventable Traffic Collision appeal, changed the point value or the determination of a "preventable" traffic collision, update the employee's TEAMS Report and advise the employee and the employee's CO, via an Intradepartmental Correspondence, Form 15.02.00, within 20 business days of the DTC decision;

Initiate a complaint investigation within ten business days of final adjudication for all preventable Level Four Collisions or for each employee wherein the final adjudication includes a personnel complaint;

Receive all written appeals and forward them to the DTC;

Compile a monthly report on all overdue FSRs and provide it to all Area/division/bureau COs of involved employees; and,

Provide additional information regarding employee-involved traffic collisions to Legal Affairs Division and the Department Risk Manager, as needed. Administrative Review of Minor Traffic Collisions Not Resulting in Severe or Fatal Injuries. The DFSC will compile the FSR package, which consists of the FSR, a point history, a collision history, and a copy of the completed Traffic Collision Report, CHP Form 555. For minor traffic collisions except those involving "A" or "K" injuries, or traffic collisions that resulted from an employee's gross negligence or reckless disregard for safety, consumption of alcohol or drugs or which may result in a criminal filing, the DFSC will forward the package to the involved employee's bureau CO (or to the Chief of Staff for collisions involving Direct Reports) within 20 business days. The bureau CO must forward the FSR package to the employee's CO within ten business days. The employee's CO will complete the adjudication, advise the employee of the recommended adjudication, and submit the package to the bureau within 45 business days. The bureau must forward the FSR package to the DFSC for final review within 20 business days of receipt from the Area/division. If the traffic collision involves a Direct Report, the adjudication will be handled by the Chief of Staff. The bureau/Areal/division COs must comply with the FSR completion guidelines. If the employee's CO determines a Complaint, Form 01.28.00, should be generated, the CO should initiate the complaint prior to submitting the FSR to the bureau for review. The statute date for the personnel complaint, as it pertains to the traffic collision, shall be one year from the date the collision occurred, or one year from the date of the discovery of the collision. If the traffic collision meets the criteria for submission to the EFSC, no complaint will be generated by the employee's CO and the necessity for a complaint will be determined by the EFSC. The statute date will remain as one year from the date of the collision, or one year from the date of the discovery of the collision. For both scenarios, the statute date for misconduct other than collision factor, will be one year from the date the misconduct was discovered by a supervisor. Note: Adjudications of employee-involved traffic collisions must be conducted by command staff of at least one civil service rank above the concerned employee and within their chain of command. Administrative Review of Traffic Collisions Involving Employee's Gross Negligence or Reckless Disregard for Safety. For traffic collisions involving an employee's gross negligence or reckless disregard for safety when such action creates a high risk of death or serious bodily injury, the DFSC will forward the FSR package to the DTC within 20 business days of receipt. Administrative Review of Traffic Collisions Resulting in Severe or Fatal Injuries/Reviewed by the Executive Fleet Safety Committee. For traffic collisions involving "A" or "K" injuries, consumption of alcohol or drugs or which may result in a criminal filing; or traffic collision(s) resulting in an employee accruing eight or more points or four preventable traffic collisions within 36 months, the DFSC will compile the FSR package and forward it within 20 business days to the DTC. The DTC will convene the EFSC within 60 business days of receipt of the FSR package from the DFSC. The Committee's recommendation will be submitted to the Chief of Police for final adjudication. 207.20 TRAINING DIVISION, RESPONSIBILITIES. Training Division will coordinate the Traffic Collision Debrief for all traffic collisions involving injuries (visible, "A" or "K"). When directed training is required, the Commanding Officer (CO), Training Division, must ensure the corresponding Division of Records (DR) number and the reason for the training (e.g., Traffic Collision Debrief, three points accrued within 24 months) is entered into the Training Evaluation and Management System for the involved employee. 207.30 EMPLOYEE-INVOLVED TRAFFIC COLLISION POINT SYSTEM CRITERIA. The criteria for the point system lies in the following four levels of preventa ble traffic collisions: Level One Collision. Disregard for safety, not an issue; and,

Complained of injuries or no injuries. Level Two Collision. Disregard for safety, not an issue; and,

Traffic collisions with visible injuries not amounting to "A" or "K." Level Three Collision. A Level Three Collision involves any of the following: Unauthorized Code Three;

Unsafe speed for conditions;

Failure to yield/stop; and/or,

Other unsafe driving. Level Four Collision. Preventable Level Four Collisions will result in a personnel complaint, directed driver training, and other action deemed appropriate by the Executive Fleet Safety Committee (EFSC) or Department Traffic Coordinator (DTC). A Level Four Collision involves any of the following: Traffic collisions with "A" or "K" injuries or that result from the consumption of alcohol or drugs, or which result in a criminal filing against the employee; or, Note: Level Four Collisions (preventable and non-preventable) with "A" or "K" injuries or which result from the consumption of alcohol or drugs, or which result in a criminal filing against the employee will be reviewed by the EFSC and recommendation(s) submitted to the Chief of Police for final adjudication. Traffic collisions involving an employee's gross negligence or reckless disregard for safety (action creates a high risk of death or serious bodily injury). Note: All traffic collisions involving the employee's gross negligence or reckless disregard for safety will be adjudicated by the DTC. Point Count Criteria and Guidance and Remediation Thresholds. A preventable traffic collision that meets the criteria of any of the four levels must be assigned a number of points according to the schedule below. Points accrue for each traffic collision on the date of the collision and remain countable for 36 months from the date of the collision. After 36 months, the point or points are no longer countable toward the total. Non-Preventable Collisions: 0 points Level One Collision: 1 point Level Two Collision: 2 points Level Three Collision: 3 points Level Four Collision: 4 points When three points are accrued in 24 months, the CO must direct the employee to a formal standardized driver improvement training course conducted by Training Division (Directed Driver Training) and take any additional action deemed appropriate. This training does not reduce the point count. When an employee accrues five to seven points in 36 months, the CO must prohibit the employee from driving a City vehicle for six months (Driving Restriction) and take any additional action deemed appropriate, which may include, but is not limited to, formalized driver training, a loan to a Traffic Division, a written safe driving course, or an appearance at roll calls to explain occurrence. Note: If an employee with a six-month driving restriction is promoted or transferred to a position which requires driving, the decision to rescind the driving restriction will be made by the DTC. If the driving restriction remains, then the employee's probationary period must be extended for the remaining period of the driving restriction. When an employee accrues eight or more points or four preventable traffic collisions within 36 months, the DFSC will forward within 20 business days the Fleet Safety Report (FSR) package to the DTC. The DTC will convene the EFSC for appropriate action, which may include the administrative transfer of the concerned employee after the final adjudication of the latest preventable traffic collision appeal. The employee will be transferred to another geographic division and will not be permitted to drive a City vehicle or return to the prior division for one year. The current administrative transfer process will be applied and the employee may submit three choices for a transfer location. The new division of assignment will be determined by the Department, and the employee may or may not be transferred to a division of their choice. The Chief of Police retains the final authority to approve or disapprove administrative transfers pursuant to this policy. Point Count Reduction. If an employee attends formal driver improvement training of at least four hours in length conducted by a bona fide traffic school on a voluntary, off-duty basis without compensation, the Department will remove one point from the employee's point count. The voluntary training is acquired by the employee for the employee's own benefit. This may be done no more than once in any 24-month period. The employee must forward a copy of the certificate of completion to the DFSC to be filed with the FSR Package. 207.50 APPEAL OF PREVENTABLE TRAFFIC COLLISION FINDING OR INCIDENT POINT VALUE. Whether an employee does or does not respond orally or in writing to the commanding officer (CO) or Department Traffic Coordinator's (DTC) determination or to the Executive Fleet Safety Committee (EFSC), if the employee wishes to appeal the CO or DTC's findings or EFSC's recommendations, the employee will have only one appeal per incident as follows: Within 30 business days of receiving the CO or DTC's findings or the EFSC recommendations, the employee must submit a written appeal on an Employee's Report, Form 15.07.00, to the Department Fleet Safety Coordinator (DFSC); The appeal must be forwarded to the DFSC with a copy of the Traffic Collision Report, the CO or DTC's findings or EFSC's recommendations, a statement of the disposition the employee wants, and the reasons the employee believes the requested disposition should ensue; and,

The employee may submit other documents or evidence relevant to the appeal with the Employee's Report. The appeal shall only concern the point-value assigned to the collision and/or the finding of "preventable." The employee may request additional discovery items through their chain of command which will be provided in allowance by using the same guidelines used in a Board of Rights. A request will be forwarded to the DTC for approval. The employee will only be entitled to copies and materials used to substantiate the decision as to the matter being appealed. Previous preventable traffic collisions which were not appealed in a timely manner or which have already been otherwise adjudicated will not be the subject of this preventable traffic collision appeal. Exception: If an employee accrues eight or more points or four preventable traffic collisions within 36 months and is going to be administratively transferred, the employee may contest the finding of "preventable" on the current traffic collision and the point-count value of any of the counted traffic collisions. If as a result of the Preventable Traffic Collision Appeal, it is determined that the total number of points does not exceed the 8 point count, the employee shall have the right of first refusal to be immediately transferred back to the division from which he/she was administratively transferred subject to the approval of the Chief of Police (COP). Employees will be entitled to an employee representative to assist in formulating a written appeal in accordance with the provisions of the applicable Memorandum of Understanding. The DFSC will forward the appeal documentation to the DTC. If the employee and their representative elect to, they may do an in-person appeal to the EFSC. This request should be submitted with their written appeal and the DTC will schedule the employee for an in-person appeal before the EFSC. The EFSC will either uphold or reject the initial finding of "preventable." The DTC will review the employee's written appeal, and findings of the EFSC if applicable, and make a recommendation to the COP within 30 business days. The COP will render a written decision, including rationale, within 30 business days. The written decision and rationale by the COP will be sent to the CO, Emergency Operations Division, to distribute to the employee, the employee's CO and the DFSC. The decision of the COP is final and binding. If no written appeal as described in this policy is filed by the employee within 30 business days of receiving the CO or DTC's findings or the EFSC recommendations, the matter is closed and final. All timelines in this Order, not covered by law, statute, or charter, may be extended when due to articulable, exigent circumstances, with the approval of the DTC. Exigent circumstances include, but are not limited to, analysis of evidence, employee injury, and/or criminal prosecution. 208. MOTORIZED POLICE ESCORTS. 208.10 REQUESTING MOTORIZED ESCORTS. All requests for Department personnel and equipment for escort service shall be referred to the Commanding Officer, Emergency Operations Division. When the office of the Commanding Officer, Emergency Operations Division, is closed, requests for motorized escorts shall be referred to the Commanding Officer, Detective Support and Vice Division. A request for escort service shall not be granted except with the permission of the Commanding Officer, Emergency Operations Division, or a delegated authority, subject to approval of the Chief of Police. 208.20 AUTHORIZING MOTORIZED ESCORTS. Motorized police escorts may be granted under the following circumstances: For the personal safety of individuals or groups, such as the President, the Vice President, and Cabinet members of the United States, or ambassadors of foreign nations when their safety can be assured in no other manner and the protection is requested by an official government agency;

For the personal safety of individuals or groups about whom revolve controversial issues of such significance that the threat of violence or disorder is imminent;

For a private or public event, such as a street parade, officially approved, when circumstances threaten public safety or indicate a serious disruption of normal traffic flow; and,

At the discretion of the Commanding Officer, Emergency Operations Division, when safety of the public, an individual, or a group is of concern to the Department. Normally, requests for escorts shall not be granted to any person for the purpose of expediting his/her journey or to provide publicity or personal convenience. Police escorts operating under emergency conditions shall confine their activities to those emergencies within the meaning of the California Vehicle Code. 209. PULL NOTICE PROGRAM. All employees who have commercial driver's licenses (defined as Class A or Class B driver's licenses, or Class C driver's licenses with a commercial endorsement as defined in Section 1808.1 of the California Vehicle Code) and who have been proficiency tested by the Emergency Vehicle Operation Course (EVOC) Unit, Training Division, to operate Department vehicles or equipment that require these classes of licenses shall be registered in the Pull Notice Program. Note: Only Department employees who have commercial driver's licenses and have been proficiency tested by the EVOC Unit may operate Department vehicles or equipment for which commercial driver�s licenses are required. Employees with commercial driver�s licenses who have not been proficiency tested by the EVOC Unit are prohibited from operating such Department vehicles and equipment. Employee�s - Responsibility. Employees with commercial driver's licenses who have been proficiency tested by the EVOC Unit to operate Department vehicles or equipment that require a commercial driver�s license shall notify their commanding officer when they obtain the license and whenever their commercial driver's license changes classification. Commanding Officer�s - Responsibility. Commanding officers shall ensure that: All personnel in their commands who operate vehicles or equipment requiring a commercial driver's license are properly licensed and proficiency tested by the EVOC Unit prior to operating the vehicles or equipment; Note: Commanding officers may request Department proficiency testing of employees for commercial driver�s licenses by forwarding an Intradepartmental Correspondence, Form 15.02.00, to the Commanding Officer, Training Division. A request to register employees in the Pull Notice Program is forwarded to Traffic Coordination Section whenever employees obtain commercial driver's licenses and the employees:

Are proficiency tested by the EVOC Unit, Training Division;

Will be operating Department vehicles or equipment for which a commercial driver�s license is required; Note: A copy of the request shall be forwarded to the EVOC Unit, Training Division. Appropriate certification records for employees operating commercial vehicles or equipment are on file in the employees' Area/division of assignment; and,

Traffic Coordination Section and the EVOC Unit are notified whenever an employee with a commercial driver's license reports a change in driver's license classification or is transferred to another command. Note: Commercial driver�s license certification records shall be forwarded to the new command when an employee transfers. Traffic Coordination Section - Responsibility. Traffic Coordination Section shall be responsible for the following duties: Coordinating and administering the Department's Pull Notice Program;

Maintaining Pull Notice Program records;

Making additions to and deletions from the Pull Notice Program as required;

Reviewing all pull notices received from the Department of Motor Vehicles;

Forwarding pull notices that indicate action taken against an employee's driver's license to the employee's commanding officer; and, Note: A copy of the pull notices shall also be forwarded to the EVOC Unit, Training Division. Updating Department Pull Notice Program records when pull notices are returned by commanding officers after appropriate action has been taken. Training Division - Responsibility. Training Division shall be responsible for the following duties: Conducting driver proficiency testing and certification for every sworn and civilian Department employee who operates vehicles or equipment that require a commercial driver's license;

Conducting periodic on-site inspections of commercial driver certification records to ensure that records are being properly maintained at Areas/divisions; and,

Ensuring that Training Management System records are updated to include commercial driver's license information for each employee at the time the license is issued or whenever notification is received that the status of a license has changed. Officers in Special Assignments. Commanding officers of employees with Department-certified commercial driver's licenses who are transferred into special assignments which require having employee records removed from Department files shall ensure that the employees are also removed from the Pull Notice Program. This can be accomplished by adding Pull Notice Program records to the Personnel Division copy of the hand-delivered Form 15.02.00 which removes other records. Commanding officers of employees in special assignments shall ensure that the employees who have Department-certified commercial driver's licenses are re-registered in the Pull Notice Program upon their transfer from the special assignment by submitting an Intradepartmental Correspondence, Form 15.02.00, to the Officer in Charge, Traffic Coordination Section. 209.10 INVESTIGATING REPORTS OF DMV ACTION AGAINST EMPLOYEES WITH COMMERCIAL DRIVER'S LICENSES. Upon receiving a pull notice from Traffic Coordination Section, commanding officers shall: Ensure that the affected employee takes the appropriate action to clear his or her driving record, as necessary;

After the employee takes the appropriate action, cause a statement to be made on the notice that the matter has been corrected (or that no action was appropriate), have the commanding officer's signature block placed on the notice, sign the notice, and return it to Traffic Coordination Section. All DMV, court, or other documentation relating to clearance of the pull notice shall be forwarded with the notice as attachments; and, Note: A copy of completed pull notices shall also be forwarded to the EVOC Unit, Training Division. Where the information in the pull notice could be construed as misconduct, ensure that the appropriate investigation is conducted. 209.20 NOTIFICATION OF AN EMPLOYEE�S LICENSE RESTRICTION. All Department employees who are required to possess a valid California driver�s license as a condition of their employment shall immediately notify their commanding officer whenever their driver�s license is or is about to be revoked, suspended, restricted or limited in any way. This notification may be made directly to the commanding officer through an employee�s supervisor. The employee shall provide the supervisor or commanding officer with a copy of any related paperwork. Failure to make this notification in a timely manner is considered misconduct. An employee shall notify the commanding officer when his/her license is reinstated. Note: This includes all sworn employees and some non-sworn employees regardless of their current assignment. Civilian Personnel Services Section, Personnel Division, can assist in determining which non-sworn classifications require a valid driver�s license. Supervisor Responsibility. Upon being notified that an employee�s driver�s license has been revoked, suspended, restricted, or limited, a supervisor shall evaluate the circumstances and, if appropriate, immediately modify the employee�s assignment to ensure the employee does not violate the restriction(s). The supervisor shall document the incident on an Employee Comment Sheet, Form 01.77.00, and forward the form, along with any paperwork, to the employee�s commanding officer. Commanding Officer Responsibility. Upon being notified of any DMV action against an employee�s driver�s license, the commanding officer shall ensure that the employee�s assignment is modified to comply with the restrictions. The commanding officer shall consult with the Commanding Officer, Internal Affairs Group and his/her bureau commanding officer or equivalents. In cases where administrative discipline is appropriate, the commanding officer shall cause an investigation to be initiated. Upon return of a valid license, the commanding officer shall evaluate the employee�s assignment and may allow the employee to reintegrate into an assignment requiring the operation of a Department vehicle. Bureau Commanding Officer. Bureau commanding officers shall ensure that an investigation is conducted and appropriate action is taken with respect to any restrictions to an employee�s driver�s license. 210. SUBPOENAS. The duties of investigating officers in connection with the handling of subpoenas are listed in Manual Section 4/745. The duties of other employees in connection with the handling of subpoenas are established by this section. 210.02 DEPARTMENT ELECTRONIC MAIL DISTRIBUTION AND SERVICE OF SUBPOENAS. The Los Angeles Office of the City Attorney (CA) and the Los Angeles County District Attorney�s Office (DA) will electronically forward all subpoenas to the Electronic Subpoena System. The subpoenas will then be automatically forwarded to the ubpoenaed employee served via electronic mail (e-mail). When an employee opens an e-mail containing an electronic subpoena, this constitutes acknowledgment of service and receipt of the subpoena. Electronic subpoenas convey the same responsibilities as a personally served (paper) subpoena. Note: During the initial phase of implementation of the Electronic Subpoena System the electronic subpoena sent via e-mail will contain a �link� directing the subpoenaed employee to �click� the link in order to acknowledge receipt of the electronic subpoena. Upon receiving an electronic subpoena employees shall acknowledge receipt of the electronic subpoena by clicking the appropriate link. The Electronic Subpoena System will document the service of subpoenas. Subpoena Control Officers (SCO) and designated supervisors will have access to the Electronic Subpoena System and be able to monitor the subpoena service status by utilizing the Electronic Subpoena System. Note: All subpoenas not issued by the DA and CA will continue to be served via personal service of a paper original. SUBPOENA CANCELLATIONS. If it is determined that an employee is not needed for a court proceeding and the employee can be cancelled, the SCO shall change the status of the Electronic Subpoena to �called-off� and cause a notification to be sent to the employee via e-mail. Subpoena cancellations will be delivered to employees in the same manner as electronic subpoenas. Employees are required to open and acknowledge electronic subpoena cancellations in the same manner as required by the original subpoena. An employee opening and acknowledging the electronic subpoena cancellation constitutes service of the cancellation to that employee and supersedes the sent subpoena. Note: It is anticipated that in a second phase of Electronic Subpoena System implementation, the DA will be able to directly initiate the cancellation or �call-off� of a subpoenaed employee. EMPLOYEE�S RESPONSIBILITIES. Employees receiving electronic subpoenas are subject to the same responsibilities as with a personal subpoena service. The employee will be considered personally served via e-mail and shall appear in court or be placed on-call for court, as directed by the subpoena. Employees subject to electronic subpoena service shall: Check the Electronic Subpoena System at least once during each workday and open all electronic subpoenas and subpoena cancellations; Note: During the initial phase of implementation, employees shall acknowledge the electronic subpoena or cancellation by clicking the appropriate reply link. If for any reason, an employee is unable to access the Electronic Subpoena System during a workday, the employee shall contact his or her SCO or supervisor and ensure that he or she is served with subpoenas that have been sent to his or her e-mail account;

Immediately advise the SCO and a supervisor if he or she does not have e-mail access;

Notify the SCO if the DA or CA notifies him or her directly of a change in the status of the court proceeding (e.g., placed on-call, excused, etc.) and provide the SCO with the case number and the District Attorney�s or City Attorneys name and contact information;

Comply with the procedure delineated in Department Manual Section 3/210.25, Requesting Release from Court Appearance (Vacation); and,

Immediately notify the SCO upon receiving a subpoena that was sent to them in error. SUBPOENA CONTROL OFFICER�S RESPONSIBILITIES. In addition to the duties delineated in Department Manual Sections 3/210.10, 3/210.22, and 3/210.45, SCOs shall: Monitor the status of subpoenas in the Electronic Subpoena System throughout the workday to ensure that employees are opening them in a timely manner;

Check the Electronic Subpoena System for employees who request assistance in accessing electronic subpoenas;

Print subpoenas for officers who do not have e-mail access;

Cause any employee without e-mail access to be personally served with a paper subpoena and the service recorded in the Employee Subpoena Record, Form 15.29.00;

Maintain Employee Subpoena Records in the Area/division court book for service of those employees without e-mail access;

Maintain Employee Subpoena Records and the Area/division court book as needed (i.e., to record dispositions, personally serve DA or CA subpoenas for those employees who do not have e-mail access, and personally serve all other types of subpoenas); Note: Dispositions may be recorded in the Electronic Subpoena System comments section. Ensure employees are notified of any changes in the status of a court proceeding (e.g., �be-there� changed to �on-call�); Note: Notification of employees may be in person, telephonically, or via e-mail as is appropriate to ensure prompt service. Contact the DA or CA when multiple officers are subpoenaed for the same case and attempt to obtain a cancellation for employees who are not needed for the court proceeding;

Ensure the status of cancelled employees is changed in the Electronic Subpoena System from �served� to �called-off,� and the employee is subsequently notified;

Ensure a subpoena sent to an employee in error is immediately resent to the correct employee;

Subpoena Control Officers shall cause employees without e-mail access to be notified of any cancellation in a court proceeding;

Notify the employee�s supervisor if the employee does not have e-mail access;

Notify the employee�s supervisor if the employee has not opened a �sent� subpoena within (3) working days;

Notify the employee�s supervisor when a subpoena is �sent� less than (3) working days prior to the date of the court proceeding;

Notify the DA or CA of the service by telephonic or electronic means;

Notify the DA or CA , as required by the court, when an employee cannot be served (e.g., vacation, days off, Electronic Subpoena System status, �Sent � Out of Office,� etc.); and,

Forward subpoenas from the DA or CA to the appropriate Area/division via the Electronic Subpoena System when a subpoena is received for an officer assigned to another Area/division. SUPERVISOR�S RESPONSIBILITIES. Supervisors shall ensure the following: Employees check the Electronic Subpoena System (e-mail) at least once per workday;

Employees who are sent subpoenas within (3) days of the court proceeding are appropriately notified;

New employees or employees who do not have e-mail access obtain access as soon as practicable;

Employees who, for any reason, are unable to access e-mail obtain assistance with subpoena service from the SCO or a supervisor;

Employees who do not have e-mail access shall be personally served with a paper subpoena; and,

The Employee Subpoena Record is maintained in the Area/division court book for service of those employees without e-mail access. WATCH COMMANDER�S RESPONSIBILITIES. Area/division watch commanders shall ensure: Employees access their Electronic Subpoena System (e-mail) and acknowledge subpoenas and/or cancellations at least once per workday;

New employees and employees without e-mail access, obtain access as soon as practicable; and,

Subpoena Control Officers or supervisors personally serve DA or CA subpoenas to those officers without e-mail access. COMMANDING OFFICER�S RESPONSIBILITIES. Commanding officers shall ensure the following: Employees are aware of Department policy regarding court overtime;

Subpoena Control Officers and employees utilize the Electronic Subpoena System and e-mail for the delivery, service, and cancellation of DA or CA subpoenas;

New employees and employees without e-mail access are able to obtain access as soon a practicable;

Ensure all SCOs have access to a designated Local Area Network computer;

Supervisors are appropriately trained to access the Electronic Subpoena System and able to assist employees in the absence of the SCO;

Information Technology Division is advised immediately via e-mail or Intradepartmental Correspondence, Form 15.02.00, of the name and serial number of the SCO, alternate SCO, and subsequent SCO in the event of a reassignment;

Subpoena Control Officers and alternates receive training on the Electronic Subpoena System;

Alternate SCO and/or supervisors are appropriately designated to obtain full access to the Electronic Subpoena System during the absence of the SCO (e.g., holidays, vacations, etc.); and,

Employee Subpoena Records and court books are maintained, as needed. OFFICER IN CHARGE, DETECTIVE SUPPORT SERVICES, DETECTIVE SUPPORT AND VICE DIVISION. The Officer in Charge, Detective Support Services, Detective Support and Vice Division shall designate a Master SCO. The Master SCO shall have supervisory oversight of the duties and training of all SCOs, oversee the operations of the Electronic Subpoena System, and be responsible for reconciling sent subpoenas when the Area SCO is unable to determine the Area/division of the respective employee. 210.05 SUBPOENA CONTROL OFFICERS - DESIGNATION. Each Area commanding officer shall designate an officer in his or her command as Area subpoena control officer. Each specialized detective or traffic division commanding officer may, when the volume of subpoenas indicates the necessity, designate a divisional subpoena control officer. Subpoena control officers shall be assigned to a duty schedule that will ensure their presence during normal court hours. 210.10 SUBPOENA CONTROL OFFICER'S - RESPONSIBILITIES. The subpoena control officers (or the designee) shall be responsible for: Ensuring that subpoenas and court notices are prepared on a timely basis;

Receiving and recording subpoenas and court notices in the Employee Subpoena Record, Form 15.29.00 as soon as practicable after receipt in the Area/division; Note: To ensure strict accountability for subpoenas and to ensure that current information pertaining to subpoenas is readily available, the subpoena control officer responsibilities shall not be decentralized within the Area/division. Arranging for, and verifying service of, subpoenas and court notices for all watches;

Ensuring that the watch commander is promptly notified of any subpoena (private person or employee) requiring immediate service;

Monitoring the subpoena service status by utilizing the Electronic Subpoena System ;

Forwarding control copies of served subpoenas and court notices to the courts or issuing jurisdictions;

Notifying the city attorney or district attorney when an employee cannot be served before the date set for the court appearance; Exception: When an investigating officer requests service of a subpoena for a preliminary hearing, it shall be returned to the investigating officer as soon as it is served. If a private person cannot be served before the date set for court appearance, the investigating officer shall be notified as soon as practicable by telephone. Forwarding subpoenas and court notices to the proper division when a subpoena or court notice is received for an officer assigned to another division. When there is insufficient time to forward the subpoena or court notice before the date of court appearance, the watch commander on‑duty at the subpoenaed employee's division of assignment shall be notified as soon as practicable by telephone;

Reviewing all Declarations for Continuance, Forms 15.51.00 placing a notation in the Employee Subpoena Record that the declaration was completed. The subpoena control officer shall maintain the file of these requests for two years;

When notified that an employee�s on‑call status in Superior Court has been continued to another date, conduct the following; Input the necessary information following the new date in the Employee Subpoena Record; Notify the employee of the continuance of on‑call status; an, have the employee to initial the new entry in the Employee Subpoena Record;

For Narcotics Evidence Photographs: Upon receipt of the narcotics evidence photographs from Forensic Science Division (FSD), maintain a file of the photographs by Division of Records (DR) number;

Check each subpoena for a narcotics case to ensure that the photograph(s) is on file and so mark the Subpoena Control Book. If the photograph cannot be located, the subpoena control officer shall contact FSD, Narcotics Analysis Unit immediately and request a copy of the photograph;

Provide the photograph(s) to the officer when requested for court purposes and mark the Subpoena Control Book to indicate the photograph(s) was provided to the officer;

Re-file any returned photograph(s) and mark the Subpoena Control Book; and,

Store all photographs until notified by the Property Disposition Coordinator (PDC) that the photograph(s) can be destroyed. For City Attorney's Discovery Questionnaire: Log the questionnaire in the Employee Subpoena Record by entering: The Office of the Los Angeles City Attorney's (CA) due date; The case number; The officer's name; and, Give the questionnaire to the officer's supervisor without delay.

Upon receipt of the completed questionnaire from the officer's supervisor, the subpoena control officer (or the designee) shall; Record the date of return in the Employee Subpoena Record; and,

Immediately return the questionnaire to the CA;s Office. Geographic Area commanding officers shall ensure that the Area subpoena control officer or the designee: Maintain a file of all Restraining Orders [e.g., Domestic Violence Restraining Orders (DVRO�s), Emergency Protective Orders ( EPO�s), Workplace Harassment Orders ( WHO�s,) etc.];

Maintain a Restraining Order Control Log, Form 15.40.00, of all Restraining Orders received from the courts; and, Note: Only Areas are required to use this form. Records and Identification Division (R&I) may use its own Restraining Order Log. Compile all Restraining Order Control Logs in a three-ring, loose-leaf binder and place the binder in a location accessible to Area uniformed desk personnel and the on-duty watch commander. Geographic Areas shall retain purged Restraining orders for two years from date of expiration. According to the Records Retention Schedule, Restraining Orders are to be kept on site for two years. Then the Restraining Orders may be destroyed. For Digital In-Car Video System (DICVS) and Body Worn Video (BWV) Footage: Log the subpoena into the Electronic Subpoena System (eSubpoena);

Create an Evidence.com Case Folder with all DICVS and BWV evidence of the traffic stop; and, share the case folder with the citing officer. Note: Subpoena Control Officers may select the option to have the DICVS produced on removable media when the circumstance of the evidence request is best suited for that delivery format. 210.12 OFFICER RESPONSIBILITY WHEN NOTIFIED OF A COURT APPEARANCE. When Department employees receive a subpoena or are notified that their presence is required at a legislative, judicial or administrative proceeding, regardless of the jurisdiction, employees shall immediately: Ensure that the necessary information is entered in the Employee Subpoena Record, Form 15.29.00;

Notify their supervisor who shall complete the service information, examine the Employee Subpoena Record for completeness and initial the Form 15.29.00; and,

Sign and date the subpoena and cause the original to be returned to the court. 210.15 CLERICAL EMPLOYEE'S DUTIES - SUBPOENAS. A record clerk shall: Complete a Court Notice, Form 15.57.00, for each employee named in a subpoena teletype and each employee named in a subpoena received with insufficient copies; and,

Deliver all subpoenas and completed court notices to the subpoena control officer immediately. Note: When the subpoena control officer is unavailable, subpoenas and court notices shall be delivered to the watch commander on‑duty. The watch commander shall ensure that those subpoenas and court notices which require immediate service are served and the control copies of these and all other subpoenas and court notices are delivered to the subpoena control officer. 210.20 WATCH COMMANDER'S RESPONSIBILITY - SUBPOENAS. A watch commander, upon receiving a subpoena or Court Notice, Form 15.57.00, shall ensure that it is served promptly. Note: Subpoenas requiring immediate service shall be given special attention. Additionally, the watch commander shall ensure that the following subpoena procedures are followed: Officer‑Criminal. The subpoenaed officer shall sign the subpoena or court notice and initial the Employee Subpoena Record signifying that service has been made;

The subpoena or court notice shall be signed and dated at the time it is served; and,

The original of the subpoena or court notice shall be returned to the subpoena control officer. Officer‑Civil. The subpoenaed officer shall initial the Employee Subpoena Record;

The officer shall complete the Declaration of Receipt/Expenditure of Funds, Form 15.24.00, as required (Manual Section 3/780.50); and,

The record clerk shall forward the Declaration of Receipt/Expenditure of Funds to the Police Accountant. Private Person. The subpoena shall be assigned to the subpoena control officer for service; and,

The subpoena�s final disposition, "Served" or "Unserved," shall be indicated on the subpoena itself. City Attorney's Discovery Questionnaire. The officer shall be served during his/her next regularly scheduled tour of duty;

The Employee Subpoena Record, Form 15.29.00, shall be dated and initialed by the serving supervisor;

The serving supervisor shall ensure that the officer initials the Employee Subpoena Record, Form 15.29.00, signifying that service has been made;

The serving supervisor shall ensure that the questionnaire is returned directly to him/her upon completion; and,

The supervisor shall examine the questionnaire for completeness and return it to the subpoena control officer. 210.22 RETURN OF SUBPOENAS TO ISSUING COURT. The subpoena control officer of each Area/division shall be responsible for the return of all subpoenas as soon as they have been served or noted as. Subpoenas shall be returned via Department mail and Los Angeles County messenger service as follows: Municipal Court subpoenas signed by the District Attorney; District Attorney's Office Trials Secretarial Unit 171138 Criminal Courts Building Los Angeles Municipal Court subpoenas signed by the City Attorney; City Attorney's Office1700 City Hall East200 North Main StreetLos Angeles Juvenile Court subpoenas, Metropolitan Area,Division 201 through 206; District Attorney's OfficeJuvenile Division560 Hall of Records320 West Temple Street Los Angeles Superior Court subpoenas for cases being heard in the Criminal Courts Building; District Attorney's OfficeWitness Assistance Section12514 Criminal Courts Building Los Angeles Superior Court subpoenas for cases being heard in the Branch Offices, such as Van Nuys, Sylmar or Santa Monica must be addressed to those branches.

Public Defender subpoenas; Public Defender's Office19513 Criminal Courts BuildingLos Angeles Note: Private defense attorney subpoenas shall be returned to the individual attorney via U.S. Mail. 210.23 RETURN OF CIVIL SUBPOENAS (Manual Section 3/780.40) 210.25 EMPLOYEE'S DUTIES - REQUESTING RELEASE FROM COURT APPEARANCE. (Vacation). A subpoenaed employee who wishes to be excused from appearing in court in order to go out of the County of Los Angeles on vacation shall proceed as follows: Traffic Court. Immediately upon receipt of a Court Notice, Form 15.57.00, for their appearance in traffic court, related to a traffic citation which does not involve a City Attorney subpoena or juvenile court case, an officer may request to be excused by completing a Request to be Excused from Traffic Court Appearance, Form 04.70.00, and submitting it to their commanding officer for approval or disapproval. Misdemeanor Cases. Immediately upon receipt of the subpoena, complete two copies of the Declaration for Continuance, Form 15.51.00, containing;

All facts to which the employee can testify;

General information as to address of officer while out of the County, and dates of absence;

Submit the Form 15.51.00 to the watch commander for approval;

Forward one copy of the Form 15.51.00 to the Area/division Subpoena Control officer; and,

Forward original to the deputy city attorney (Manual Section 3/210.45). Preliminary Hearings and Felony Trials. Request permission from the deputy district attorney of the concerned court. If permission is granted, complete two copies of the employees Report, Form 15.07.00, containing: Defendant's name;

Court division or department number;

Case number;

Date of trial;

Name of deputy district attorney excusing officer from court appearance; and,

Submit the Form 15.07.00 to the watch commander for approval and forward one copy to the investigating officers and the original to the Area/division subpoena control officer. Note: Vacations shall include regular and special days off taken in conjunction with the vacation period. 210.28 EMPLOYEE�S DUTIES � REQUESTING RELEASE FROM COURT APPEARANCE ON TRAFFIC CITATIONS. An officer may request to be excused from Traffic Court, related to a traffic citation, when all of the following are met: The officer�s traffic court appearance does not involve a City Attorney subpoena or a juvenile court case; Note: A traffic citation subject to a City Attorney subpoena is a case where the City Attorney�s Office has filed charges and issued a subpoena for the appearance of the officer. A juvenile court case is a case involving a juvenile �violator� and a subpoena has been issued by the Superior Court requiring the appearance of the officer. The reason to be excused is deemed necessary and outweighs Department needs and the severity of the charges/offenses involved; and,

The officer�s request to be excused is listed on the Request to be Excused from Traffic Court Appearance form (e.g., family bonding leave, essential Department training). Note: �Essential Department Training� is defined as training of a unique nature that cannot be re-scheduled within an immediate time frame, multi-day training wherein a single court appearance would jeopardize completion of the course of instruction, or out-of-the-area training where pre-paid fees would be forfeited as a result of the officer�s failure to attend the training. Officer�s Responsibility. Officers who receive a Court Notice, Form 15.57.00, for their appearance in traffic court, related to a traffic citation, may request to be excused from Traffic Court. Officers requesting to be excused shall: Complete a Request to be Excused from Traffic Court Appearance, (Form 04.70.00);

Submit the Request to be Excused from Traffic Court Appearance form to their commanding officer for approval or disapproval; and,

If the request is denied, the officer shall appear in traffic court as notified. Note: An officer is not excused from his/her traffic court appearance until the request has been approved by his/her commanding officer (or bureau commanding officer when applicable) and the officer has received a signed copy of the approved Request to be Excused from Traffic Court Appearance form. Commanding Officer�s Responsibility. Upon review of the Request to be Excused from Traffic Court Appearance form, the commanding officer shall: Approve or deny the Request to be Excused from Traffic Court Appearance form;

Forward the original completed Request to be Excused from a Traffic Court Appearance form to the Area/divisional Subpoena Control Officer (SCO) and forward a copy to the bureau commanding officer; or,

If bureau approval is required, forward the original Request to be Excused from Traffic Court Appearance form to the bureau commanding officer for approval or disapproval; and,

Provide a copy of the completed Request to be Excused from a Traffic Court Appearance form to the officer after approval or disapproval by the bureau commanding officer, when applicable. Bureau Commanding Officer�s Responsibility. Upon review of the Request to be Excused from a Traffic Court Appearance form, the bureau commanding officer shall: When bureau approval is required, approve or deny the Request to be Excused from Traffic Court Appearance form;

Forward the original Request to be Excused from Traffic Court Appearance form to the applicable court liaison unit; and,

Forward a copy of the Request to be Excused from Traffic Court Appearance form to the Area/divisional commanding officer of the requesting officer. Note: When bureau approval is not required, the bureau commanding officer shall review requests to ensure proper compliance. Subpoena Control Officer�s Responsibility. Area/divisional SCO�s upon receiving the original Request to be Excused from Traffic Court Appearance form shall: Record the commanding officer�s/bureau commanding officer�s determination on the Officer Subpoena Record, Form 15.29.00, adjacent to the traffic court case; and,

Forward the original Request to be Excused from Traffic Court Appearance form to the applicable court liaison unit. Court Liaison Unit�s Responsibility. Upon receiving an approved Request to be Excused from Traffic Court Appearance form, personnel assigned to the applicable court liaison unit shall; Record the determination of the Request to be Excused from Traffic Court Appearance form on the related court calendar; and,

Retain the Request to be Excused from Traffic Court Appearance form pursuant to Records Retention requirements. Note: Court Liaison Unit personnel shall utilize the Court Notice, Form 15.57.00, when notifying Department employees of a court appearance related to a traffic citation. 210.30 EMPLOYEE'S DUTIES - UNABLE TO APPEAR IN RESPONSE TO SUBPOENA. A subpoenaed employee, who will be unable to appear in court or at a parole revocation hearing on time for any valid reason (such as illness or injury), shall notify the subpoena control officer or, in his or her absence, the concerned watch commander as soon as practicable. 210.45 SUBPOENA CONTROL OFFICER - UNABLE TO SERVE SUBPOENA ON EMPLOYEE, OR UNABLE TO APPEAR IN COURT. A subpoena control officer, when unable to arrange for the service of a subpoena on an employee before the date set for court appearance, or when notified that a subpoenaed employee will be unable to appear in court for any valid reason, shall proceed as follows: In All Cases. Record the reason for non-service and obtain his watch commander's signature on the subpoena; and,

In the case of a subpoena teletype, the watch commander of the division from which the teletype was sent shall be immediately notified by telephone. Misdemeanor Cases. Complete three copies of the Declaration for Continuance, Form 15.51.01, containing: Defendant's name;

Court division number;

Case number;

Officer's name and serial number;

Date of trial;

Facts to which the employee can testify (obtained from the subpoenaed employee or by summarizing narrative portion of arrest report);

Reason for inability to serve employee (when on vacation out of County, state location and dates of absence-when on military leave, state location of reporting for military duty and dates of absence); and,

The degree of impairment, and the approximate length of time for recovery. Note: The above explanations shall also be included for injured‑on‑duty illnesses or injuries. Date employee will be able to appear;

His or her watch commander's signature, indicating approval; and,

Forward the original and one copy of the subpoena as follows: For Municipal Court (except traffic) in the metropolitan area, to the Master Calendar Court Deputy, Room 1700, City Hall East, 200 North Main Street, Los Angeles, California 90012. For misdemeanor traffic cases in the metropolitan area, to the deputy city attorney, 1945 South Hill Street. For misdemeanor cases in outlying divisions, to the deputy city attorney of the concerned court. Retain one copy in the Area/division subpoena control officer's files for two years.

Note: When time does not permit the use of interdepartmental mail, divisions having officers scheduled for appearance in court in the metropolitan area shall send a teletype Declaration for Continuance to the Warrant Section, Records and Identification Division. The teletype shall contain the information required on the Form 15.51.0