Description

DHS18-0980 Ready to put your exceptional office support skills to work? The Office of Children, Adults and Families, which is part of the Oregon Department Of Human Services has an opportunity for an Office Specialist 2 to join their team. If you have excellent organizational skills, detail orientated, multi-task, possess strong communication skills and can meet everyday expectations of our office, we have an excellent opportunity for you.

DHS is guided by our core values of Integrity, Innovation, Respect, Service Equity, Responsibility, Stewardship and Professionalism.

The Oregon Department of Human Services (DHS) is excited to announce openings for an Office Specialist 2. This employment opportunity is with Children, Adults and Families Child Welfare office. There are SEVEN (7) full time, permanent positions located in Eugene/Springfield. These positions are represented by a union.





Duties & Responsibilities

The primary purpose of this position is to provide clerical (administrative and technical) support to caseworkers and supervisors. The overall goal is to free up caseworkers' time as much as possible so they can do more field work and case management services.



Duties and Responsibilities; Providing clerical support to caseworkers: any clerical tasks that can be completed for caseworkers to free up their time from paperwork and organizational tasks.

Maintain confidentiality at all times according to state law.

Work cooperatively within a team to address coverage and procedural issues.

Educate caseworkers on various business processes.

Provide notary public services for DHS clients and Staff.

Complete data entry tasks

Organize & maintain physical & electronic case files.

Other duties as assigned.

Working Conditions;

This position requires long hours at a computer terminal. Requires ability to use computer technology, including a working knowledge or OR-Kids, Microsoft Office Applications and the Internet. Exposure to noise level associated within a large office. Accuracy and attention to detail are necessary, both in written and oral communication. Ability to prioritize workload is necessary in order to meet deadlines. Ability to function in a fast paced environment and handle important confidential documents. The regular working hours are from 8 to 5, Monday through Friday. However, when in the interest of operational needs, occasional compensated overtime of adjusted hours may be necessary.







Qualifications, Required & Requested Skills

Your application materials, including your answers to the 'Supplemental Questions' will be reviewed to determine if you meet the minimum qualifications and how you meet the requested skills for the position to which you have applied. Your answers to the supplemental questions must be reflected in your application.



Minimum Qualifications

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;

OR

An Associate's degree in Office Occupations or Office Technology;

OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.



College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.



Successful candidates for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: Felony Convictions, Computer theft, identify theft and fraud. CJIS Clearance is done at the conditional job offer.





Requested Skills

Experience working with a social and/or human services program. Experience working in customer service.

Experience using basic mathematics (addition, subtraction, multiplication and division) in a work environment.

Experience using basic functions of MS Word, MS Excel, MS Outlook and Instant Messaging.

Experience checking documents for accuracy, quickly and precisely, to find and correct errors in an environment where your work is reviewed regularly.

Experience with data entry.

Experience working in a fast-paced environments with multiple interruptions.

Experience working independently and in a team environment.

Only the candidates whose experience most closely match the qualifications and requested skills of this position will be invited to an interview.

Additional Information