PARTS OF MS WORD WINDOW : we shall now discuss the different parts of the window briefly.

TITLE BAR : The title bar is a horizontal bar at the top of the document window that a the name of the active document along with the program name. You can see Document1 - Microsoft Word as the name of the document window where 'Microsoft Word' is the name of the program. At the left end of this title bar is a Word program icon, which when clicked displays control box containing commands to move (Resize, Move), size (Maximize, Minimize) and close the window. The right end of the title bar also contains three buttons that serve the same purpose.

- Clicking the Minimize button, temporarily hide the program window.

Clicking the Close button, close the active document or exit the program.

- Clicking the Restore Down / Maximize button adjust the size of the window.



QUICK ACCESS TOOLBAR : The Quick Access Toolbar appears to the right of the program icon at the left end of the title bar, by default. It displays the Save, Undo, and Redo buttons by default, which can be customized to include other commands.

RIBBON: Below the title bar lies the ribbon. It stretches across the top of window and contains a set of commands for working in a document. It was first introduced in Office 2007. In Office 2010, it has been improved to include some new tools and provide more flexibility. Now you customize it to create your own tabs and tool groups specific to your needs and even hide it.



A Ribbon contains the following,

Ribbon Tabs: Ribbon contains a set of tabs. MS Word 2010 contains File, Home (default), Insert. Page Layout, References, Mailings, Review, and View tabs. Each tab offers a different set of buttons, menus, and galleries concerning to an overall task you are likely to be performing in a specific application. Clicking a tab displays associated set of commands.

Ribbon Groups: Common commands on each tab are organized into groups. The names of these groups appear below the buttons and galleries on the tab. For example, on the Home tabin Word 2010, you can find Clipboard, Font, Paragraph, Styles, and Editing groups. Many groups have a group button (dialog box launchers) found to the right of group names that you can click to open a dialog box or task pane. Placing the mouse pointer over a group button opens a pop-up help box with a description and picture of the dialog box or task pane that appears when the button is clicked.

Galleries: Adown - arrow appears to the right of some tools in groups. Clicking the down - arrow displayagallery of options you can select or a list of additional choices. Agallery presents you with visual options for changing an item. When you move the pointer over a gallery choice, the item in your document changes its appearance. Thus, you can preview different choices before you click to select the choice you want. This feature of MS Office 2010 is called Live preview.

Contextual tabs: These tabs appear when you perform some specific actions (like inserting! Something or clicking something) on ​​a file. Thus they prevent ribbon from getting overcrowded. For example, when you insert a picture in your document, a Format tab appears under Picture tools. Similar when you insert a table, Design and Layout context sensitive tabs appear under Table tools.



The following points should be noted while working with ribbon,

1. The appearance of a group depends upon size of the program window and screen resolution. When you decrease the width of the window, small button labels disappear and entire groups of buttons hide under one button that represents the group. To display a list of the commands available in that group, click the group button.

2 . Ribbon can disappear. For this do any one of the following,

-Click the Minimize button (up arrow) located on the right side of the ribbon.

-Double click a tab on the ribbon.

Right click the ribbon and choose Minimize the Ribbon from the shortcut menu.

- Use Ctrl + Fl keyboard shortcut. To display the hidden tab, repeat the above discussed ways like click the minimize button (down arrow) located on the right side of the ribbon or press Ctrl + F1 keyboard short again or double click a ribbon tab or deselect the Minimize the Ribbon from the shortcut menu.

3. To get the shortcuts for various commands, press the Alt key and letters (Keytips) appear on tab names.

4. You can customize the ribbon. For this, click File tab> Options. As a result, the Word Options dialog is displayed. Click Customize Ribbon in the left pane and as a result you are provided options to customize ribbon in the right pane. You can also right click the ribbon and choose Customize Ribbon from the shortcut menu.

BACKSTAGE VIEW: MS Office 2010 Backstage view contains commands that allow you to manage your file. You open it by clicking the File tab. As a result, you are displayed a screen outside your document where you can Save, Open, Close, Print, Share, Protect files and work with version information.

The Backstage view is organized into three panels: the left panel containing the commands that you will use to work with files, the center panel offers related options and the third panel displays a preview image of the selection options along with some additional information.

In Office 2007, it appeared as an Office button and File menu in earlier releases.

RULER : Quite often while working with documents, you align text, graphics, tables, and other elements in a document. To make various elements appear in your document to be of specific size and line up objects, you use ruler.

There are two types of ruler (a) Vertical ruler (b) Horizontal ruler. The horizontal ruler is used to change settings of margins, tabs, column width and indents. You can also set the left and right margins of pages. It appears across the top of your Word document. The vertical ruler bar is used to change the setting of margins and row heights. You can adjust the top and bottom margins of the pages and height of rows in tables. It appears along the left edge of your document. To view ruler, you must in Print Layout view.

DOCUMENT TYPING AREA : It is the white area of ​​the screen where you can type the text. It is also called workspace. The document files can be created, edited or removed so it is called document window. The data which is beyond the document window view can be seen by using scroll bars.

INSERTION POINT : It is a blinking cursor (in the form of a vertical line) that indicates the position where text would appear when you start typing. By moving the cursor control keys we cannot adjust its position.

SCROLL BAR: The horizontal and the vertical bars at the lower bottom and right corner of the screen that help us to view the invisible contents of document window. Every scroll bar has a small box on the bar which is called Elevator. It helps to move the horizontal scroll bar from right to left and left to right and vertical scroll bar from top to bottom and bottom to top. In case of two button mouse, we have to click at the button again and again to move up or down and right or left. But in case of scrolling mouse, we can | move with the help of scrolling button.

STATUS BAR : The status bar, present at the bottom of the program window, displays information about the current file (such as current page, total number of pages in the document, total number of words, language used etc.) and provides access to certain program functions. You can control the contents of the status bar by right - clicking it to display the Customize Status Bar menu, on which you can click any item to display or hide it. At the right end of the status bar are the view control elements such as the View shortcuts toolbar, the zoom button, and the zoom slider. Using these tools, you can adjust the display of file content.

The different document views are:

Print layout: Switch to this view if you want to know how a document will look when printed. You can see page layout elements such as margins, page breaks, headers and footers, and watermarks.

Full Screen Reading: Switch to this view when you want to utilize the full screen space for Moading or commenting on the document. In this view, the ribbon is replaced by one toolbar at the top of the screen. This toolbar contains buttons for saving and printing the document, accessing references and other tools, highlighting text, and making comments. You can move from page to have by clicking forward and backward arows at the top. To adjust the view, select appropriate tions from the View Options menu. Click the Close button to return to the previous view.

Web Layout: Switch to this view if you want to know how a document will look as a web page.

Outline: Switch to this view so as to view document as an outline (ie. The structure of a document as nested levels of headings and body text) and show the outlining tools.

Draft: Switch to this view so as to view the document as a draft to quickly edit the text. You can not see page layout elements here.

BOUNDARY OR FRAME : _The frame is the outer boundary of the window. The various parts of the window like scroll vars, status bar etc. are enclosed in a frame. We can resize the framesize and dragging it inwards and outwards form any corner. To move the frame vertically we can drag it horizontal boundary and so on.





