Procedure of Online EPF Registration

Employer Registration Apply online on the official website of EPFO https://www.epfindia.gov.in/ by selecting the option of “Establishment Registration”. Complete the details of employers such as the name of the establishment, address of the establishments, details of owner/employer, PAN of the employer, etc.

Verification through OTP Once the online form is completed & upon submitting the form online, the applicant will receive OTP Pin on his registered email id and mobile number, which shall be verified to activate establishment login.

Establishment Login Once the employer registration is completed and verified, the applicant can log in with the credentials for completing the details of the Establishment. DSC Registration: After the registration of the establishment is completed, the applicant needs to register the DSC online by Selecting the "DSC/E-Sign" option from the drop-down menu. DSC is registered for authorized signatory on behalf of such establishment.

Registration Certificate Once the registration is completed, the department allows the EPF registration certificate in form 5 containing the Unique Identification Number.

Update KYC of every employee After the registration is completed and form 5 is allotted, the applicant shall update the KYC of every employee by uploading Aadhar, bank statement and other details for the generation of UAN number of its employee.

Common Registration Entities willing to get themselves registered under EPF & ESI both, can now through common registration facility available under which entity can get the EPF Code number and ESI Code number by filling the single application.

Documents Required for EPF Registration

Following documents are required for filing employer registration & establishment registration under EPF:

Name of the employer

PAN Card of the employer

Id proof such as driving license/passport/voter-id

Address proof of registered office such as electricity bill/rent agreement (in case premise is rented)/registry(for owned premise)

In case the establishment is society, trust, LLP or company, copy of Certificate of Incorporation is needed

Partnership deed, id proof & address proof of every partner if the establishment is partnership firm

MOA & AOA if the applicant is a private or public company

Details of employees for allotment of UAN number: • Aadhar card • Pan card • Bank account details such as account number & IFSC Code • Contact number & email id • Date of birth as per Aadhar • Designation of employees

Contribution Rate - EPF

Rate of contribution varies depending upon the number of an employee employed in establishment:

Lately, Finance Minister Nirmala Sitharaman officially announced depletion in statutory EPF contribution of private sector employers and employees from the previous compulsory 12% to 10% for the upcoming three months. Government’s goal is to give relief against pandemic, coronavirus. In case of government PSUs the contribution of employers will remain at 12% while PSU employees can pay 10%.

Reduction in the employee’s contribution from 12 % to 10% offers a plus point. It helps in increasing the take home pay or the cash-in-hand of the employee.