Campaign aides often follow newly elected officials into government. But the Bottoms’ administration manipulated hiring procedures in ways that troubled City Council President Felicia Moore and the city’s human resources director at the time.

A senior campaign adviser to the mayor, Charlie Stadtlander, was so skeptical of the unusual personnel moves that he said he turned down a job with the administration and instead took his concerns to federal prosecutors investigating corruption at City Hall.

“There seemed to be a lot of focus more on money, making sure I got paid, more so than if I was going into a position that was the correct position,” said Stadtlander.

A report issued earlier this year that found a former city councilman was improperly hired as a senior policy adviser to Mayor Bottoms prompted the AJC's investigation. Councilman Kwanza Hall was given the $137,000-a-year position just weeks after he endorsed Bottoms in the December 2017 runoff.

The mayor said she had no knowledge of Hall’s hiring, and engaged an outside law firm to review the matter.

The firm, which was paid more than $123,000, did not interview the mayor as part of its probe and did not reach a conclusion about who hired Hall.

The report alluded to other questionable personnel moves, including an allegation from a witness that political supporters of the mayor were given job titles based on desired salaries, not job qualifications or responsibilities.

The AJC’s followup reporting found that Hall wasn’t the new administration’s only questionable hire.

Keisha Lance Bottoms, Mayor of Atlanta, speaks at the State Of The City Business Breakfast last Thursday. She touted her commitment to transparency and ethics reform among her accomplishments during her first 14 months in office. (Photo by Phil Skinner)

Marva Lewis, Bottoms’ campaign manager and one of the six people placed on the city payroll before Bottoms took office, was given the title of deputy general manager at the airport with a salary of $273,873 per year and never worked at the airport. Lewis, who became Bottoms’ chief of staff, held the airport job classification while leading the transition and for two weeks after the new mayor was sworn into office.

That move now looms large for another reason: it's at least the second time the city may have misused federally regulated airport funds. The city is already under investigation for potentially violating Federal Aviation Administration regulations prohibiting airport revenues for non-airport operations.

Last month, the mayor’s office used the city’s general fund to repay the airport more than $22,500 for Lewis’ compensation. The repayment was made two days after the AJC asked why airport funds paid Lewis’ salary.

Lewis, who announced her resignation in January, defended the use of tax money to fund Bottoms' transition.

“We weren’t doing campaign work,” Lewis said. “We were a small team that came in to help with Mayor Bottoms’ transition.”

Marva Lewis was campaign manager for Atlanta Mayor Keisha Lance Bottoms and became the mayor’s chief of staff. For four weeks, she was classified as an deputy general manager at the airport, which allowed her to be paid a $274,000 annual salary. Lewis was paid with more than $22,000 in airport funds, a potential violation of Federal Aviation Administration regulations. City of Atlanta photo

Mayor Bottoms declined to be interviewed for this story.

“These decisions were made by the former HR commissioner (Yvonne Yancy) and the previous administration,” said Bottoms spokesman Michael Smith.

Former Atlanta Mayor Kasim Reed did not respond to requests for comment.

A note on council stationary

Yancy, the top human resources official under Reed, told the AJC that mayor-elect Bottoms urged her to pay Lewis and five other campaign workers before Bottoms took office.

“I was asked by Mayor-Elect Keisha Lance Bottoms to process several potential candidates for hire and add them into the payroll system,” Yancy said in a statement. “I explained that this could not be done as hires for her administration could not go into effect until she officially took office on Jan. 2, 2018. I did not approve, hire, or finalize the employment process for any employees.”

Yancy told the AJC that then-Mayor Reed also made an overture on behalf of Bottoms, who’d served on the city council during his time as mayor. On Dec. 27, 2017, Reed presented Yancy with a hand-written list of campaign workers and their desired city salaries and phone numbers, written on Bottoms’ City Council stationary, she said.

This note from December 2017 on Keisha Lance Bottoms’ City Council stationary shows a list of her key mayoral campaign workers with salary targets and phone numbers next to their names, according to former Atlanta Human Resources Commissioner Yvonne Yancy. Yancy said Bottoms asked her to get six campaign workers on the city payroll for transition work they did in December, but Yancy told her they couldn’t be put on the payroll until Bottoms took office in January. A Bottoms spokesperson disputes Yancy’s account. (The AJC redacted the phone numbers.) Source: Yvonne Yancy.

Yancy provided the AJC with a photograph of the list with a time-stamp of Dec. 27. It lists several recommended hires, including the six campaign workers who were paid for December. Lewis had “$275K” next to her name.

The day after her meeting with Reed, Yancy sent emails to the campaign staff asking them to fill out city applications for jobs that would begin after Bottoms was sworn into office, according to emails reviewed by the AJC.

Within days, the first applications from Bottoms’ campaign staffers began rolling in. By that time, Yancy had left City Hall.

RELATED CONTENT: TRANSPARENCY

The paperwork for the six people on Bottoms’ transition team was finalized Jan. 9, but was made retroactive to Dec. 14, 2017, according to records reviewed by the AJC.

The next day, on Jan. 10, the city cut six checks totaling more than $26,000 for the pay period covering the last two weeks of December, records show.

At Bottoms' State of the City address on Thursday, she touted her record on transparency. Afterward, she declined to answer questions about the hand-written list of campaign workers on her council stationery.

“I’m not speaking about that today,” she said.

Mayor has leeway, city says

The work of transitioning from one administration to another typically consists of interviewing key appointees, developing policies to fulfill campaign promises and getting familiar with the city’s budget.

For the past 25 years in the city of Atlanta, the campaigns of successful mayoral candidates have covered those costs, according to interviews and a review of council ordinances dating back to the 1990s. The last time public money was used for a transition was in 1993 when the council voted to appropriate $55,000 for Mayor Bill Campbell’s incoming administration.

In this Facebook post, Ralph Jones Jr. announced he started his job with Mayor Keisha Lance Bottoms administration on Jan. 3, 2018, the day after her inauguration. However, Jones was among six Bottoms campaign staffers who were on the mayor’s transition team and received city paychecks for Dec. 2017, before they were officially offered city jobs.

There is no documentation of any attempt to seek council approval for transition funds after Bottoms’ election in 2017.

“We had a very short period of time to transition from one administration to the next, which was a Herculean effort,” said Lewis. “It was really trying to get up to speed on all the departments, what we need to know, and how to run the government.”

Lewis quoted an opinion from the city’s Law Department drafted after the AJC raised questions about the campaign’s transition work earlier this year. The opinion says that under the city charter the mayor — at the time, Reed — had the discretion to administratively reorganize city government “as he or she may deem desirable.”

“The Mayor is authorized to initiate an administrative reorganization that in my view would include establishing a transition team for a new administration to facilitate a smooth succession,” said Lewis, quoting the opinion. “Therefore, if Mayor Reed deemed it appropriate or ‘desirable’ to facilitate the transition of his successor … such action would indeed have been lawful under the Charter.”

Adviser says he spurns offer, citing ethics

One senior campaign adviser said the personnel moves made him uneasy.

Charlie Stadtlander said Lewis called him two days after Bottoms’ narrow runoff victory. Bottoms planned to create two new cabinet-level positions: director of public health and director of education.

Lewis gave him the choice of either job, Stadtlander said.

Charlie Stadtlander with Mayor Keisha Lance Bottoms at the December 17, 2017 Mayor's Masked Ball. Stadtlander was a senior adviser for Bottoms campaign, but later became disillusioned with her administration. Credit: Charlie Stadtlander / Special to AJC Credit: Charlie Stadtlander / Special to AJC

Lewis said Bottoms wanted him on staff as soon as possible and she would find a placeholder job for him until the cabinet positions were created, Stadtlander recalled.

Stadtlander said he told Lewis that he had ethical concerns about being paid for a job he wasn’t doing.

The job offer, along with other issues surrounding Bottoms’ election, prompted Stadtlander to seek advice from City Council President Felicia Moore, who advised him to speak with authorities already investigating corruption at City Hall.

“He wanted the council to investigate,” Moore said. “I thought it was bigger than that.”

Stadtlander declined to reveal the nature of any conversations he had with authorities.

“It would be inappropriate for me to comment on conversations I had with state and federal agents about issues that could be subject to the ongoing criminal investigation,” said Stadtlander, who now teaches at the University of La Verne College of Law in California.

Lewis disputes Stadtlander’s account and said she did not offer him a placeholder job. And in a statement, Smith, the mayor’s spokesperson, said in a statement: “Mr. Stadtlander’s accusations are just that — untrue accusations.”

Charlie Stadtlander served as a senior adviser on Keisha Lance Bottoms’ mayoral campaign. After Bottoms won, Stadtlander said he became concerned about the legality of the way the new administration was hiring campaign staff into city jobs. He later went to federal authorities about the issue. A Bottoms spokesman called his allegations false. This Facebook post by Bottoms the day before her Dec. 5, 2017, runoff victory touts Stadtlander’s integrity and her commitment to ethics.

Airport revenues for pay a ‘clear violation’

Lewis said she was not involved in the decision to pay a month of her city salary from airport revenues.

Initially, the city couldn’t pay her as chief of staff because Candace Byrd still remained in that position.

Bottoms’ administration turned to the airport for a solution by giving Lewis the title of airport deputy general manager, a position that would accommodate her $275,000 salary target.

Smith, the city’s spokesman, said “placeholder” jobs have been a long-standing practice at City Hall. Smith said Lewis formally transitioned into her title as chief of staff after two paychecks.

But the accounting move could have significant consequences for a city still under investigation for alleged revenue diversion by the Federal Aviation Administration.

Under FAA regulations, airport funds can only be spent on operations expenses and capital projects at Hartsfield-Jackson. Last summer, the FAA opened an investigation after the AJC reported that the city had used airport funds to pay millions of dollars worth of legal bills related to the City Hall corruption investigation.

Sandy Murdock, former chief counsel and deputy administrator for the FAA, said that paying Lewis from airport revenue represented a “clear violation” of FAA guidelines.

“She had nothing to do with the airport, so that is a classic definition of revenue diversion,” Murdock said. “If it’s $20,000, that doesn’t rise to the level of ‘substantial diversion,’ but because they’ve gone through a previous episode, I suspect (the FAA) will take this seriously.”

In November, the AJC reported that former Atlanta City Councilmember Kwanza Hall was hired as a $137,000-a-year adviser to Mayor Keisha Lance Bottoms, despite a charter provision prohibiting elected officials from city employment within a year of leaving office. Bottoms ordered an investigation by an outside law firm, which confirmed that Hall’s hiring was illegal. While the law firm’s report reached no conclusion about who was responsible for Hall’s employment, it referred to some new employees of the administration being provided titles based on desired salaries they would receive, rather than the jobs they would actually perform. To learn more, AJC reporters interviewed dozens of people and reviewed thousands of pages of documents that included personnel files, job applications, payroll records, campaign disclosure reports, city emails, hand-written notes and city council ordinances from the 1990s. Reporters interviewed employment experts, former mayors, campaign workers and city officials. Mayor Bottoms declined to be interviewed for this story. The city provided written answers to some questions.

Marva Lewis, Airport Deputy General Manager, Aviation Department, $273,873

Phillana Williams, Deputy Chief Operating Officer, Mayor's Office, $150,000

Anderia Bishop, Project Manager I, Mayor's Office, $60,000

Justin Edge, Community Affairs Coordinator II, Public Works, $60,000

Malik Brown, Project Manager I, Mayor's Office, $60,000

Ralph Jones Jr., Public Information Officer, Mayor's Office, $60,000

Source: City personnel files