Dear Mr. Higgins,

I am confirming that we received your Public Records Request yesterday, which we assigned as #16-400. In your request, you asked for the following:

· An encampment database maintained by GSA-Public Works. Including, a record layout for the database and a data dictionary for any codes used in the database.

If I misunderstood your request, please let me know immediately.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within ten calendar days from receipt of any records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Monday, September 5, 2016, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).

Please note that the Public Records Act requires an agency to make available to any person a copy of an “identifiable record or records” in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City’s obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

Public Records Requests for San Francisco Public Works could also be sent directly to Custodian of Records Frank W. Lee at the above address or via email to Frank.W.Lee@sfdpw.org<mailto:Frank.W.Lee@sfdpw.org> or via fax to (415) 522-7727. Mr. Lee’s direct telephone number is (415) 554-6993.

Sincerely,

[for EMAIL SFDPW-logo_RGB.jpg]Jeremy Spitz

Assistant to the Director

San Francisco Public Works

(415) 554-6920, General

(415) 554-6972, Direct

sfpublicworks.org<http://sfpublicworks.org/> · twitter.com/sfpublicworks<https://twitter.com/sfpublicworks>

