Our client, a prominent Calgary family, is in need of an Executive Level Personal Assistant to administer the family affairs and household. The utmost professionalism, effectiveness and observance of confidentiality are required for this uniquely high level opportunity.



Responsibilities for managing the family and household:

Monitor monthly all properties expenses and report semi-annually



Monitor and maintain all household insurances taxes and files for household bills



Computer maintenance with IT company pertaining to house



Organize staff expenses, schedules, duties etc.



Arrange maintenance schedule and keep records of activity for household



Reviewing and confirm charges to credit cards; staff (household) accounts



Monitor and arrange money transfers between bank accounts and review and confirm charges to credit cards and prepare bank deposits



Vehicles insurance, maintenance, registration, fines, servicing, tires, etc.



Advise chef of meal requirements for family on weekly basis



Maintain art and wine inventory



Maintain the family photo/video archives, passports, birth certificates, driver’s licenses



Assist in arranging personal events and maintain family calendars



Order tickets to events and invites; first contact for Theatre Calgary



Exercise right of first refusal for Calgary Flames and concerts as they relate to Family



Book appointments for hair; medical; dental etc. Medical benefits; submit receipts, confirm payments



Assist family with equestrian requirements, registering horse competitions, family crest, family tree, Christmas lists and purchasing



Maintain clothing inventory/consignment, house inventory videos



Qualifications:

Excellent computer literacy (Microsoft Word, Excel and iPhone), ability to multitask, efficient time management as well as communication skills



Must be a self-starter, a team player and work well with other staff members



Focus driven with attention to follow through from start to finish



Must have a polished and well-groomed professional appearance



Must exercise discretion and maintain confidentiality at all times



If this is the right opportunity for you, please apply to resume@executivesolutions.ca