Jr. Administrative Assistant/ Receptionist

Ocean Media LLC - Huntington Beach, CA 92647

JOB PURPOSE

The Jr. Administrative Assistant/Receptionist position for Ocean Media is focused mainly on supporting the administrative staff. The position is also responsible for organizing and inventory of various supplies and assisting the human resources team with various administrative tasks and responsibilities, as well as special HR and company projects and initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Answers and transfers incoming calls as backup

Greets, announces and verifies guests to Ocean Media

Performs reception duties in an efficient, professional and courteous manner

Maintains regular consistent and professional attendance, punctuality, and personal appearance

Manages, organizes, and updates relevant employee data and contact lists for new hire, current and separated employees

Orders and maintains various supplies for all Ocean Media offices

Maintains medicine cabinet supplies and related inventory and equipment (Ie. AED and First Aid Supplies)

Picks up, sorts and distributes mail and deliveries on a daily basis

Trains all back-up receptionists on front desk procedures and practices

Responsible for companywide communications board that includes items such as anniversaries, employee birthdays, job postings, catering, company event information and discount program information for offsite entertainment and events.

Assists the Human Resources Department with administrative tasks such as preparing new hire paperwork and materials for new employees, data entry of applicant information, written and verbal follow-up with applicants as directed, human resource correspondence and special projects

Assists with background checks, bill reconciliations, EPN program, collection and tracking of EPN results and insurance for all OM drivers, and reconciling of department expense reports

Tracks, documents, and follows up with employees accordingly regarding sick and vacation time

Files data and performs other routine clerical and administrative tasks as asked by other departments as needed.

Successfully operates a variety of standard office machines, including a personal computer and a variety of computer applications, phone, fax, shredding and photocopy machines

Organize and upkeep of general office areas

Communicates and liaises verbally and in writing between visitors and staff

May participate in company committee

Follows all company health and safety procedures

Performs other related duties as required or assigned

EDUCATION AND EXPERIENCE

EDUCATION

High school diploma or general education degree (GED) required.

EXPERIENCE

1 to 3 years’ worth of related experience required

EEO/Minorities/Females/Disabled/Veterans

Job Type: Full-time

Experience: