Request for academic concession

Law students: check with the Office of the Associate Dean, Academic and Student Relations before proceeding.

Learn more about your options when your academic performance is affected by injury, affliction or illness.

A student who is affected by illness, accident or family affliction should immediately consult with a health professional. In such cases, the student may apply for an academic concession.

The ombudsperson has created a great explanation of the UVic policies and procedures through real student examples.

The steps taken to request academic concession depend on:

Whether or not you are able to complete the coursework

Point in the term at which you realize you require an academic concession

Circumstances for the request

Requests for academic concession must normally be submitted within 10 working days of the end of the examination period of the term in which the course is taken. If you submit your request after this date, you may be required to provide additional documentation to support the delay in submitting your request.

Able to complete the coursework ...

Before the instructor submits the course grades If your academics are affected but you will complete the coursework before the instructor submits the course grades at the end of the term: Submit supporting documentation directly to the instructor Make arrangements with the intructor to complete the course requirements before they submit your course grade at the end of the term. After the end of term If your academics are affected but you will be able to complete the coursework after the end of the term, a request for academic concession is required. Request Deferred status (DEF) using the Request for Academic Concession (RAC) form

Not able to complete the coursework ...

Additional information

If you are on student loans, receiving scholarships or bursaries Please conact Student Awards and Financial Aid before: Dropping a course(s) Changes in course load could negatively impact your eligibility for funding Deferring a course Some government aid programs have strict timelines regarding the completion of deferred coursework. Not meeting these deadlines could negatively impact your eligibility for funding. Withdrawing from studies If you are withdrawing due to extenuating circumstances there are opportunities for appeal related to your student loans, scholarships and bursaries. Deadline for completing deferred coursework or exams If your request for a deferral is approved, any required course work (including exams) must be completed by the date specified by the instructor. If no date is specified, any required course work (including exams) must be completed no later than the end of the following term. Courses ending in December must be completed by April 30

Courses ending in April must be completed by August 31

Summer Studies courses must be completed by December 31 Please note: you are responsible for checking for deferred approval on My Page and making arrangements with your instructor for course completion. Approved deferred status may be extended beyond the above deadlines only in exceptional circumstances and only with the written permission of the Dean (or designate) of the student’s faculty.



To apply for an extended deferral, a student must submit a new Request for Academic Concession form with updated documentation to Student Support Services.

RAC options