Configure Office 365

You will need to login to your Office365 center and provision free meeting room mailboxes. You will not be charged for these meeting-room-only accounts, but they will all get an email address @yourdomain.com.

1. Log into your Office 365 Admin Portal.

Log into portal.office365.com, and navigate to your Admin Portal. You can access the admin portal from the waffle menu.

2. Create a new meeting room.

To get started, select the ‘Meeting Rooms’ tab from the left. If you’re using the new Admin Center Preview, this is called ‘Rooms & Equipment’.

Next, click the plus icon to create a new meeting room.

3. Configure your new meeting room.

Name: You will need to give it a name. This is the name that will be displayed in your Outlook calendar.

Email: You will need to create an email address for this room. You can choose whatever you wish, but your users will see this name. You will not be billed for this email address.

Room Capacity: This lets your users see how many atendees can fit into this room. This is a suggestion for your users. It will not limit the number of atendees who can be invited to a calendar event.

4. Reset the password for the new mailbox.

Before you can link your new mailbox to MeetingRoom365, you will need to reset the password for the new mailbox.

To do this, navigate to USERS > ACTIVE USERS in the left navigation.

Next, select the user who corresponds to your meeting room and select ‘Reset Password’ from the right.

You will need to reset the password for your newly-created user.

Save the email address and new password. You will need this to complete the next steps.

5. Complete Provisioning in MeetingRoom365

This will provision a display that automatically updates when your meeting room is booked via Outlook.

Provision Tablets

Next, you will need to setup your tablet to act as a meeting room display. You can use any tablet with a Web Browser, including the Surface, iPad, and inexpensive Android tablets.

You can configure any tablet with a full-screen web browser to run MeetingRoom365, such as the iPad, any Android Tablet, or Windows tablet. Configuration steps may vary depending on the model you have selected.

Haven’t selected a tablet yet?

We recommend the iPad Mini (any generation) and the Heckler Design Wall Mount.

Apple usually has inexpensive inventory of the Refurbished iPad Mini 2 that makes for a really stunning display.

Other Hardware

Looking for something cheaper?

You could try the 8" NuVision Windows 10 Tablet ($60) https://www.amazon.com/gp/product/B01MYZEPGP/

and an inexpensive universal tablet mount: https://www.amazon.com/Damage-free-Dockem-Smartphones-eReaders-chrome-plated/dp/B008E0Q0C0/