In this episode of Business Systems Explored, I explain how to manage your tasks, delegate work, and build systems that help your business keep costs down, and work more productively.

At Process Street, I manage several different teams and assign hundreds of tasks every month.

You’d think that when you have to explain, upload, and send information to so many people so regularly, you’d have no time to do anything else…

You’d be wrong.

Managing a busy startup means you need to take a lot of shortcuts. So, thankfully I’ve found and documented a way to assign tasks to anyone from any device without switching between apps, sending emails, or messing around.

In this episode, I break down the system I use so you can re-create it and start delegating tasks successfully and efficiently.

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Quote to tweet:

“Hiring other people to do things for you is the most effective system” (tweet this)

Show notes:

How to delegate tasks without causing yourself more work

Tools and workflows for assigning tasks quickly

The massive problems with assigning tasks over email

Why task management depends on personality

The cost of changing your workflows around

Guidelines on setting up an efficient workflow

Finding the lowest friction process for your business

Using Trello as the core of your team’s task management

Why the bathroom is the most productive room of the house

How to use Trello

Tracking ideas with Trello

How to organize your Trello lists properly

The dangers of just using a ‘doing’ column in Trello

My quick Trello workflow for managing teams and tasks

Trello mistakes to avoid

How to power up Trello with integrations

Setting up weekly recurring tasks

Using Process Street to manage recurring tasks

How to use Zapier to automate your data entry

Making Trello super easy to manage, even if there are a lot of tasks

Automatically pushing emails to Trello

A quick screenshot workflow for assigning tasks

Scanning documents into Evernote to make them searchable

Using Evernote as a control panel for assigning tasks

Adding tasks on mobile using DO Note

How to quickly record a screencast to explain a task

Automatically attaching screencasts to Trello cards

Slack hacks for quickly assigning tasks to your team

Tools & mentions:

Any.Do: https://any.do

Trello : https://trello.com

Zapier : https://zapier.com

Gmail and Trello integrations : https://zapier.com/zapbook/trello/gmail

Evernote : https://evernote.com

IFTTT : https://ifttt.com

DO Note : https://ifttt.com/do_note

Slack: https://slack.com

Contact: